GSTR 3 Format, Filing, Rules and Due Dates
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What is GSTR 3?

GSTR 3 form is the final monthly return to be filed by the regular taxpayer in the GST era, on or before the 20th of the subsequent month. Prior to filing the GSTR 3 form, the taxpayer must file GSTR 1 by the 10th of the subsequent month with the details of all outward supplies and GSTR 2 by the 15th of the subsequent month, with corrected details of inward supplies.

Who should file GSTR 3?

The GSTR 3 form must be filed by all regular taxpayers registered under GST. In India, any person undertaking taxable supply of goods and services over INR 20 lakhs (INR 10 lakhs in Special Category States) are required to be registered under GST , and such taxpayers must regularly file GSTR 3.

In short, every regular registered taxable person is required to file GSTR 3 except:

  • Input Service Distributor
  • Casual Taxable Person
  • Non-residential Taxable Person
  • Person required to deduct the TDS or E-commerce operator person.

What are the key components of GSTR 3?

  • GSTR 3 captures the aggregate level outward and inward supply information which will be auto populated through GSTR 1 and GSTR 2 .
  • The information would be updated in real time about Input Tax Credit ledger, Cash ledger and Liability ledger. Details of payment of tax and ITC under various tax heads of CGST, SGST/UTGST, IGST and Cess would be auto-populated from the debit entry in credit/cash ledger, irrespective of the mode of filing return.
  • Taxpayer will also have the option of claiming the excess payment of tax as refund for which there will be a field in this return. The return would also have a field to enable the taxpayer to carry forward the excess ITC balance.

In other words, CGST + SGST / UTGST = Applicable GST Rate

How to file GSTR 3?

GSTR 3 can be filed online on the GST Portal. The taxpayer can login to their GST portal account, verify the auto-populated information, edit and add other information to file the return. GSTR 3 return must be digitally signed by the authorised person mentioned on the GST account.

What is the GSTR 3 format?

GSTR 3 has a total of 15 tables - however the taxable person need not worry as most of these will be pre-filled. Tables 3 to 11 are included within Part A, which will be completely auto-populated. Tables 12 to 15 are included within Part B, which will need to be populated by the taxpayer.

The GSTR 3 format is as follows:

  • Table 1: GSTIN – It is state-wise PAN-based 15-digit Goods and Services Taxpayer Identification Number (GSTIN) for each taxpayer. This column will be auto-filled.
  • Table 2: Name of the Registered Person – Name of the taxpayer will be auto-filled at the time of logging into the common GST Portal. Trade Name, if any, should be separately provided
  • Table 3: Turnover - Turnover of all types of supplies are consolidated under this heading. Gross turnover needs to be bifurcated between:
    1. Taxable Turnover
    2. Export Turnover
    3. Nil rated and Exempted Turnover
    4. Non-GST Turnover
    5. Total Turnover (sum of above all)
  • Table 4: Outward Supplies - All the details filed in GSTR 1 will automatically come under this heading. GSTR 1 requires an assessee to furnish details of outward supplies. All such information gets auto-populated under their respective subheadings which are as follows:
    1. Inter-State Supplies to Registered Taxable Person
    2. Intra-State Supplies to Registered Taxable Person
    3. Inter-State Supplies to Consumers
    4. Intra-State Supplies to Consumers
    5. Exports (including deemed exports)
    6. Revision of Supply Invoices / Credit Notes / Debit Notes
    7. Total Tax Liability on Outward Supplies
  • Table 5: Inward supplies attracting reverse charge including import of services (Net of advance adjustments)
  • Table 6: Input Tax Credit - ITC received during the month – Total amount of eligible input tax credit available on taxable inward supplies filed in GSTR 2 relating to inputs, input services, and capital goods (including imports and ISD) will get auto-populated here.
  • Table 7: Addition and reduction of amount in output tax for mismatch and other reasons
  • Table 8: Total Tax Liability - Total Tax Liability for the month – All the outward supplies and inward supplies declared above will be used to automatically calculate the tax liability under this heading. Taxpayer will determine his tax liability from dealing in goods and provision of services both. Also, a separate value will be shown for CGST, SGST, and IGST respectively.
  • Table 9: Credit of TDS and TCS
    1. TDS credit – Any tax credit available by way of tax deducted at source will be auto-populated here from taxpayer’s GSTR 2.
    2. TCS credit – Similar to TDS above, in the case of E-commerce marketplace sellers, any amount of TCS collected by the E-commerce operator will be available here. This information will again be flowing from the GSTR 2 filed for the same period.
  • Table 10: Interest liability - Interest Liability on late filing will be calculated here.
  • Table 11: Late Fee - This will include the details of the Late Fees that is being paid and payable to the Central and the State Government.
  • Table 12: Tax payable and paid - This will include the details of the tax that is being paid and payable to the Central and the State Government.
  • Table 13: Interest, Late Fee and any other amount payable and paid - This will include the details of the Interest and Late Fees that is being paid and payable to the Central and the State Government.
  • Table 14: Refund claimed from Electronic cash ledger
  • Table 15: Debit entries in electronic cash/Credit ledger for tax/interest payment - It includes the details of the debit entries in cash ledger for tax/interest payment and it is to be populated after payment of tax and submissions of return.

What is the penalty for late filing of GSTR 3 return?

As discussed earlier, the GSTR 3 due date is on or before the 20th of the subsequent month. A penalty of INR 100 per day up to a maximum of INR 5000 can be levied for late filing of the GSTR 3 return.