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Accounts receivable refers to the amount that a company is entitled to receive from its customers for goods or services sold on credit. In other words, it is the amount that your customer owes you in respect of contractual obligations.
Accounts receivables are also known as debtor, trade debtors, bills receivable or trade receivables.
On 1st June, 2020, Max Enterprises sold goods worth 75,000 to National Traders with a credit period of 15 days. From 1st June to the date the bill is paid, 75,000 will be treated as accounts receivables against National Traders account.
Let’s say, on 10th National Traders paid 50,000 to Max Enterprises. This will be reduced from National trader’s account. Post adjustment, the overall accounts receivable will be 25,000.
Likewise, when you sell on credit to different customers, it will be added to the overall accounts receivable and when you receive from the customers, it will be reduced.
The following are journal entry to account and adjust the accounts receivables in the books of account
When a sale is made on credit
Dr National Traders a/c (Customer) 75,000
Cr Sales a/c 75,000
When a sale bill is paid
Dr Bank/Cash a/c 75,000
Cr National Traders a/c 75,000
As you know, accounts receivable is the amount that is yet to be received from your customers within a defined period, usually a short period, thus it is treated as current assets. As on the date of creating financial statements, the total accounts receivables are shown under the current asset section of the balance sheet as bills receivables, sundry debtors, trade receivables etc.
The sample format of accounts receivables in the balance sheet is shown below:
While the process of accounts receivables differs from business to business, we have listed common things that you will get to see in accounts’ receivables process followed by most businesses.
Management of receivables refers to planning and controlling of debt owed to the customer on account of credit sales. In simple words, successful closure of your order to sales is determined only when you convert your sales into cash. Till your sales are converted into cash, you need to manage ‘how much you need to receive? from whom? And when?
To do this, you need accounts receivables management, popularly known as a credit management system in place.
Another reason, accounts receivables are one of the key sources of cash inflow and given the volume of credit sales, a large amount of money gets tied-up in accounts receivables. This simply implies that so much of money is not available till it is paid. If these are not managed efficiently, it has a direct impact on the working capital of the business and potentially hampers the growth of the business.
Take a look at 6 tips to manage accounts receivables efficiently
On the other side, managing accounts receivables efficiently will benefit the business in several ways. The most important being the increased cash inflow by faster realization of sales to cash. It also helps you to build a better relationship with your customer by not having the discrepancies in pending bills and mitigates the risk of bad debts. All these require you to be top of your account’s receivables and you can easily achieve this by using accounting software. It helps you track, monitor and on-time action on overdue/long-pending bills resulting in increased inflow of cash that is essential for business growth.
Guide to Business Management Software for Start-ups & Small Businesses