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Accounts payable is any sum of money owed by a business to its suppliers shown as a liability on a company's balance sheet. In simple words, when you buy goods or services with an arrangement to pay at a later date, such amount till it is paid is referred to as accounts payable.
Accounts payable is also called as bills payable and the total amount that a company is liable to pay is shown as liability under the head ‘sundry creditor’ in the balance sheet.
Max Enterprises purchased goods worth 1,00,000 from Ace Traders. Ace Traders offered a credit period of 30 days within which the bill should be paid by Max Enterprises.
Here, till the date Max Enterprises pays Ace Traders, the amount of 1,00,000 will be called as accounts payables and shown as liability towards creditors in the balance sheet.
Any business, whether manufacturing or trading, need to procure the goods or services from their suppliers and most times, you will be offered to pay on a later date. This results in a major source of cash outflows towards the trade payable and therefore businesses must manage it efficiently.
While accounts payable are short-term liabilities that need to be honoured within a specific date, any delayed payment will attract additional charges in the form of interest and later payment charges. Also, delayed payment may create ill-feeling and impacts the credibility of the business which in turn leads to disruption of the supplies.
Accounts payables involve a carrying cost, not just the additional charges for delayed payments but also the other form of cost. Find out by reading ‘Cost of Accounts Payables’
An accounts payable process has many moving parts, potentially manual process steps, and multiple people across the organization involved.
The accounts payable process starts right after you have decided to procure the goods or services on a credit basis. The following is the accounts payable process that you get to see in most of the business
Taking full advantage of the credit days will help you to manage the cash flow efficiently. While it is easy but not tracking and knowing when to honour bills will prove to be a disadvantage to the business.
Take a look at 6 Tips for Efficient Cash Flow Management
Sound management of accounts receivables and accounts payables is crucial to assess a company’s financial health. While the two types of accounts are recorded in more or less similar way, it is imperative to keep in mind that one is an asset account and the other is a liability. Now, with the definition above, it can easily be concluded that accounts receivable is the money owed to your business by customers whereas, accounts payable is the money you owe to the suppliers. This gives us a clear understanding of which account is recorded under what criteria in the financial statement of a company. Since accounts receivable is the money owed to you, this will be recorded under assets, and since accounts payable is the money you owe, this will be recorded under liabilities.
Accounts payables in TallyPrime can be viewed using the following path:
Gateway of Tally> Display more reports> Statement of accounts> Outstandings>Payables
No. Accounts payable is recorded as a liability account and not as an expense account.
Accounts receivable is the money owed to your business by customers whereas, accounts payable is the money you owe to the suppliers.
Read more on Cash and Credit Management