E-Way Bill Generation

Pramit Pratim Ghosh |Updated on: May 25, 2023

• Introduction
• Logging into the e-way Bill portal
• E-way Bill generation on the e-way Bill Portal
• E-way Bill Generation FAQs

Introduction

To generate e-way bill, one must create an account on the e-way bill portal using the GSTIN. Post successful creation of e-way bill portal account, the first step in generating an e-way bill is to log in to the e-way bill portal using the User Name and Password. The login credentials can be created by every registered business as well as unregistered transporter.

Logging into the E-way Bill portal

In order to login to the portal for generation of the e-way bill, the following are the steps:

• Log on to ewaybill.nic.in
• Enter User Name and Password, then the Captcha Code, and then click "Login"
• On successful authentication of the credentials, the main menu of the e-way bill portal will open up, with various options for e-way bill generation and management
• On the left hand side of the main menu of the e-way bill portal, the following options are available:
  • E-Waybill – this has sub-options to generate e-way bill as well as updating, cancelling and printing e-way bill
  • Consolidated EWB - this has sub-options for consolidating e-way bills, updating and cancelling them
  • Reject – this has the option to reject e-way bills which are generated by others if it does not belong to the supplier or transporter
  • Reports – this has sub-options for generating various kinds of reports
  • Masters -this has sub-options for creating masters, such as customers, suppliers, products, transporters etc.
  • User Management –this has sub-options to manage sub-users, i.e. to create, modify and freeze sub-users
  • Registration – this has sub-options which allow registering for SMS, Android App and API facilities in order to generate e-way bill
• On the right hand side of the main menu, there will be a notification panel which will show important e-way bill notifications and alerts from time to time. There is also a link to the GST portal, which one can use to directly navigate there if need be

E-way Bill generation on the E-way Bill Portal

The following are the steps to generate the e-way bill:

• Before the generation of e-way bill, be ready with the invoice/bill/challan details, and also the Transporter ID and vehicle number of the transporter, through whom the consignment is going to be moved
• On the main menu of the e-way bill portal, click the option "E-way Bill", and within that click the sub-option "Generate New"

• On doing so, the form for e-way bill filing will open up, containing numerous fields. While most of the fields are non-compulsory, certain mandatory fields will be marked – either with a red dot or with a green dot. The fields marked with a red dot will be mandatory for e-way bill, whereas the fields marked with a green dot will be mandatory for Form GSTR-1. All mandatory fields are marked with a *
• The form for e-way bill filing can broadly be divided into 3 parts:
  • Transaction Details
  • Item Details
  • Transporter Details
• Transaction Details - This part will contain the following fields:
  • Transaction Type* (Outward OR Inward)
  • Transaction Sub-Type* (Options will show up based on the Transaction Type selected)
  • Document Type* (Select from the drop-down menu. Options are “Invoice”, “Bill” or “Challan”)
  • Document No.*
  • Document Date*
• From –For an outward type of transaction, all the fields here will be auto-populated with the business details. If there are additional places of business, the user will be allowed to select the places as well. However, please note, that in spite of an auto-update, one will be allowed to edit one’s address. For an inward type of transaction, all the fields here will need to be filled by the user. However, if one has already created a master for the supplier, then one will be able to select the supplier by name, as soon as one feeds in the first 2 to 3 characters in the “Name” field. Post selection, all the other fields will be auto-populated, although one will still be allowed to edit details. In all, this section will have the following fields:
  • Name
  • Address
  • GSTIN*(If a supplier is unregistered under GST, then write "URP")
  • Place
  • Pincode*

• To –For an outward type of transaction, fill all the fields here with the details of the recipient. However, if one has already created a master for the recipient, then one will be able to select the recipient by name, as soon as one feeds in the first 2 to 3 characters in the “Name” field. Post selection, all the other fields will be auto-populated, although one will still be allowed to edit details. For an inward type of transaction, all the fields here will be auto populated with the business details. If there are additional places of business, one will be allowed to select the places as well. However, please note, that in spite of an auto-update, one will be allowed to edit one’s address. In all, this section will have the following fields:
  • Name
  • Shipping Address
  • GSTIN*(If the recipient is unregistered under GST, then write "URP")
  • Place
  • Pincode* 

•  Item Details - This part will contain the following fields:
  • Product Name(If the master for the product is created, then one will be able to select the Product by name, as soon as one feeds in the first 2 to 3 characters. Post selection, all the other fields under this section will be auto-populated from the master)
  • Description
  • HSN*
  • Quantity
  • Unit
  • Value / Taxable Value (Rs.)*
  • Tax Rate (C + S + I + Cess)* (where C - CGST, S- SGST, I- IGST)
  • Total Amount / Taxable Amount*(Sum of CGST Amount*, SGST Amount*, IGST Amount* & CESS Amount*. This will be calculated by the portal based on “Value / Taxable Value” and “Tax Rate” entered. However, one will be allowed to edit this amount also.)

• Transporter Details - - This part will contain the following fields:
  • Mode* (Road, Rail, Air OR Ship)
  • Approximate Distance (in KM)*
  • Transporter Name (If the master for the transporter is created, then one will be able to select the transporter by name, as soon as one feeds in the first 2 to 3 characters. Post selection, all the other fields under this section will be auto-populated from the master)
  • Transporter ID*
  • Transporter Doc. No. & Date*
  • Vehicle No.* (To be filled only, if the goods are being moved directly by the business. In this case, one may enter this field directly, without entering "Transporter Name", "Transporter ID" and "Transporter Doc. No. & Date")

• Click "Submit"

Once, the form is filled, the e-way bill generation will be completed and the e-way bill will be forwarded to the concerned transporter login account, allowing the transporter to enter "Vehicle No", while the goods are getting moved. At the same time, the e-way bill portal will validate the values entered, and in case of any error, it will pop up an appropriate error message. If all is in order, the e-way bill generation will happen in Form EWB-01, which will carry the unique 12 digit e-way bill number.

E-way Bill Generation FAQs

What information do I need to generate the e-way bill?

The key documents required for the generation of the e-way bill are tax invoice or bill of supply or delivery challan and transporters ID with the transporter document number. The vehicle number in which the goods are transported must also be available to generate e-way bill.

What is the validity period of e-way bill?

The validity of the e-way bill depends on the distance of the goods being transported. One day validity has been provided for transportation of goods up to 200 KMs in regular vehicles. The validity of the e-way bill expires at midnight on the last day.

Know More about E-Way Bill

E-Way Bill, E-Way Bill Rules, E-Way Bill Verification, GST Exemption list for E-Way Bill, E-Way Bill State Wise, How to Register E-Way Bill, How to Generate Bulk E-Way Bill, How to Cancel E-Way Bill, Minimum Distance required for E-Way Bill 

GST

GST Software, GST Calculator, GST Exempted Goods & Services, GST Rates, HSN Codes, SAC Codes, GST State Codes, New GST Returns & Forms, Sahaj GST Returns, Sugam GST Returns