Inventory Reports: Definition and Example

Inventory reports
|Updated on: July 13, 2023

What are inventory reports?

Reports play an important role in any business, as they help manage day-to-day business operations efficiently. To track the profitability and growth of a business, these reports are extremely crucial as they give you a holistic view of your company. One such report is an inventory report.

In a business accounting context, the word inventory is used to describe the goods and materials that a business holds for the ultimate purpose of resale. Companies must choose a method to track inventory accurately. There are ways to account for inventory, periodic and perpetual. The perpetual inventory system requires accounting records to show the amount of inventory on hand at all times. It maintains a separate account in the subsidiary ledger for each good in stock, and the account is updated each time a quantity is added or taken out.

In the periodic inventory system, sales are recorded as they occur but the inventory is not updated. A physical inventory must be taken at the end of the year to determine the cost of goods.

Regardless of what inventory accounting system is used, it is good practice to perform a physical inventory at least once a year.

The inventory itself is not an income statement account. Inventory is an asset and its ending balance should be reported as a current asset on the balance sheet. However, the change in inventory is a component of the calculation of the cost of goods sold, which is reported on the income statement.

The way you manage your inventory will have a direct impact on the cash flow of your business. Inefficiency in managing inventory will put your business at a disadvantage. Inventories hold a huge amount of your working capital and stocking excess inventories implies that cash is tied up.

What are inventory reports used for?

Inventory reports help you run your business without interruption or breaking the bank. They can help you cut costs and reduce the risk of running out of stock. Inventory reporting may just seem like extra time or paperwork, but it can save you a ton of money and unnecessary effort.

Inventory management

One of the biggest uses of inventory reporting is managing inventory. You need to know what you have to ensure you don’t run out before customers’ orders are fulfilled. Ordering too late results in out-of-stock items and lost sales. Ordering too much too soon ties up your cash increases your risk of damaged inventory, and requires more space for warehousing. Accurate inventory reporting tells you exactly when your stock levels reach the reorder point so you can restock.

Inventory tracking (within warehouses)

If you have a large amount of inventory and high sales volume, you need to track the locations of your inventory within the warehouse(s) you use for order fulfillment. Tracking SKUs by inventory storage location and keeping everything organized can make your job easier by preventing unnecessary movement, double-handling of products, and even lost inventory.

It can also help you:

  • Keep track of items ordered within a certain date range
  • If you order from more than one supplier
  • Identify affected products in the case of a recall
  • If you need to return damaged merchandise
  • If your inventory is perishable, or regularly changes in cost, you may need to track the location for the sake of FIFO (first in first out) or LIFO (last in first out) inventory rules.

Inventory categorization

Depending on your industry, there could be a number of ways to categorize your inventory. Looking at a mountain of cardboard boxes, it can be very unclear to see what’s what.

A list of items in each category that’s updated in real-time allows you to track inventory as it moves throughout the supply chain. For instance, manufacturers often need to track inventory as raw materials, goods in process, or inventory ready to sell. The inventory valuation of each category or step is a necessary part of tracking the cost of goods sold for tax purposes and inventory accounting.

Once it’s in your fulfillment center, you’ll want to track each product as inventory received, stowed, picked for an order, packed in a box, and shipped to a customer.

Example of an inventory report

Inventory reports should be comprehensive and must detail every single transaction with respect to the stock summary, godown summary, movement analysis, and stock aging. The transactions entered in TallyPrime are immediately posted to the respective ledgers, books, and registers. The inventory reports are generated based on these transactions. This facilitates instant reporting and faster decision making.

The appearance of reports can be changed according to your requirements. For example, you can generate comparison reports between different companies, periods of the financial year, and so on. Each report gives a thorough understanding of your inventory status, so you can take quick decisions on the go.


What is inventory stock reports?

A business's stock summary is called as an inventory report. It breaks down information about the state and performance of your inventory, including how much stock you have, which products are selling the fastest, category performance, and other details.

What are the types of inventory reports?

There are numerous types of inventory reports like, stock summary, location/godown summary, movement analysis, stock ageing analysis, stock query, physical stock register, and stock cost estimation.

What is the function of inventory report?

The primary function of an inventory report is to provide in-depth insight into a business's stock in terms of how much stock is left, godown-wise stock availability, products that are moving fast, and much more.

What is inventory summary report?

The total quantity and value of all your in-stock items across all of your stores is known as the Inventory Summary Report.

Watch Video on Accurate Inventory Reports

Watch this Video to Know How to View and Analyse Inventory in TallyPrime

Read More on Inventory Management

Inventory ManagementInventory Management SoftwareInventory Management TechniquesInventory PlanningInventory ValuationInventory ControlInventory Turnover RatioImportance & Benefits of Inventory ManagementHow to Audit Inventory, What is a Barcode, What is Physical Stock Voucher, Stock Query and Its Benefits, How Godown Summary Helps in Better Inventory Management, What is Stock-Item Wise Profitability

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