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Auditing inventory is the process of cross-checking financial records with physical inventory and records. It can be completed by auditors and other parties. An auditing inventory can be as simple as just taking a physical count of stock and inventory to match the records with physical stock.
Auditing is the process of verifying that the financial records of an entity are accurate and fairly represented. Transactions in financial records must fairly represent the entity’s financial positioning and actual operating activities.
Since financial documentation and records are produced internally, there is a high risk that records can be manipulated by inside parties. Insiders can make mistakes or intentionally alter information while preparing financial records, which is considered fraudulent behaviour. Auditing ensures that these mistakes are prevented.
Audits also ensure that entities are complying with relevant accounting standards such as the International Financial Reporting Standards (IFRS), Generally Accepted Accounting Principles (GAAP), and other relevant accounting standards.
An ABC analysis includes grouping different value and volume inventory. For example, high-value inventory, mid-value, and low-value products can be grouped separately. The items can be tracked and stored in their separate value groups as well.
Analytical procedures include analyzing inventory based on financial metrics such as gross margins, days inventory on hand, inventory turnover ratio, and costs of inventory historically.
The cut-off analysis includes pausing operations such as receiving and shipping of inventory while making a physical count to avoid mistakes.
Finished goods cost analysis applies to manufacturers and includes valuing finished inventory during an accounting period.
Freight cost analysis includes determining the shipping or freight costs for transporting inventory to different locations. Generally, freight costs are included in the value of inventory, so it is important to track the freight costs as well.
Matching involves matching the number of items and the cost of inventory shipped with financial records. Auditors may conduct matching to verify that the right amounts were charged at the right time.
Overhead analysis includes analysing the indirect costs of the business and overhead costs that may be included in the costs of inventory. Rent, utilities, and other costs can be recorded as part of inventory costs in some cases.
Reconciliation includes solving discrepancies that are found in an auditing inventory. Errors may be re-checked and reconciled on financial records.
Guide to Business Management Software for Start-ups & Small Businesses