Creating & Using Barcodes for Inventory Management

Gauri Sachan |Updated on: March 28, 2024

TallyPrime is one of the most widely used business management software that allows you to get complete control over your inventory, from managing, tracking, and reordering it to much more. One of its key features is barcode assignment.

TallyPrime lets you quickly assign barcodes to your inventory, which makes inventory management and tracking a breeze. But how can you best use TallyPrime’s barcode feature for efficient inventory management? Read on to know more about the same.

5 vital things you should know before using barcodes with TallyPrime

Be clear on the type of barcode standard you would want to match your line of business. Some of the common barcode scanners that TallyPrime supports are Universal Product Code and International Article Number.
Next, you need a proper barcode generator that is in line with the barcode scanner you have selected.
Every item in your stock should be assigned a unique barcode.
In TallyPrime, you can choose a barcode that has a maximum of 32 characters.
When using the barcode scanner on your inventory, the appropriate software should be installed in your system, and the scanner should be connected to your system at all times.

A brief overview of the steps involved in barcode creation in TallyPrime

Before you know about these steps to create barcodes in the software, it would be a good idea to have a customised module of TallyPrime to suit the nature of your business

You will first assign barcodes to your stock items in TallyPrime by opening a particular item in the master file.
When you open this item, you will find the name of this item in the left-hand corner. Below this field, you will notice a field named, “Alias”. Here, you can enter the unique barcode for that item.
Please remember to press Ctrl-A after entering the code, to save the details. This way, the code will come up automatically whenever you enter the name of the item in the TallyPrime module.

Steps to generate vouchers, using the barcodes you have created:

To create a voucher, press Alt+G on the main module page.
Now, press F8 to view the sales page.
In the page that appears, you will find the field, “Name of item”. Keep your cursor in this field, and use the barcode scanner to scan the codes on the items. You will notice that the unique barcode of that particular item will automatically appear on the screen now.
All you need to do is enter the rate and quantity of the items, and the amount gets calculated automatically.
You can now save the voucher after entering the relevant GST details.
With this process, you can now create sales, purchases and other transactions within minutes, thanks to the automatic barcode generation feature of TallyPrime.

Why choose TallyPrime for assigning barcodes to inventory?

Have you wondered how using barcodes with TallyPrime will help you have better control over your inventory than before? Here are some points that will clear any ambiguity you might have:

Simple to use – Once you have the proper system in place, including the required software to create and print barcodes, you will have almost finished the process of assigning barcodes to your inventory. This process is simple, and with a single scan, all the details of your inventory get recorded into your system for easy management and tracking.
Good value for money – Using TallyPrime and a good barcode generator would cost your business only a few thousand of rupees. However, the value it generates is priceless, as it helps you manage all your inventory (across all locations) from a single point with utmost efficiency. The peace of mind you get when you have taken professional care of your inventory cannot be explained in words.
Accurate data at all times – Data accuracy plays a big part in the success and integrity of your business. With the barcode system of TallyPrime, you can be sure of data accuracy at all times because manual intervention is reduced considerably.
Guaranteed safety of inventory – When you have proper barcodes assigned to your inventory, you don’t have to worry about them getting lost or destroyed in transit. You can easily track the status of your inventory with these codes, and ensure that they get delivered to the right customers at the right time. Every type of inventory is assigned a specific code; hence, there are no chances of duplications or missing stock.
Better management of inventory across different locations – Without the help of technology and sophisticated software tools such as TallyPrime, it is almost an impossible task to manage and track inventory in different locations. With a single, centralised system, you can fulfil all customer orders by tracking your stock levels in multiple locations.
Increased speed, efficiency and accuracy – With Tally’s barcode system, you can increase the speed and efficiency of your inventory management. You don’t have to spend time manually recording the inventory as the items enter/leave your warehouse. You can rely on the automated processes of the software to do the job perfectly for you. This way, you have enough time on your hands to concentrate on other core areas of your business.

Bottom line

As you can see, TallyPrime is one of the best software tools you can use for effective inventory management for your business. Its automatic barcode creation process is easy and effective even for small businesses.

The best part of TallyPrime is that it doesn’t require a huge investment but provides excellent returns for many years. This makes it a good choice for businesses with a tight budget as well.

If you are looking to streamline your inventory management process with immediate effect, using the barcode feature with TallyPrime for your business would be an excellent choice for you.