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One of the important points about e-way bill is that it is not valid for movement of goods or consignments without a vehicle number on it. In case the suppliers or the recipients are transporting the consignment of goods on their own via a private vehicle or a non-transporter vehicle, they themselves will fill the vehicle number.
Otherwise, if the suppliers are using the services of a transporter, they will need to provide the Transporter ID of the transporter. The transporter will then need to sign in to the e-way bill portal and update vehicle number in e-way bill from his end.
However, there may be situations, where the vehicle might get changed. One reason could be that the transporter may be working with multiple vehicles working across different areas, and would have arranged for the consignment to be transited from one vehicle to another, as the goods pass from one area to another.
Another, more practical reason could be vehicle breakdown, in which case, the transporter will need to get hold of another vehicle to continue the transport of goods. In both cases, it is imperative that we update the e-way bill with the right vehicle number, so that at any given point in time, should the e-way bill be checked by any tax official, the vehicle number should match with the vehicle carrying the consignment. This is precisely why, the provision has been kept to update vehicle number in e-way bill, any number of times.
Given below is the step-by-step procedure to update vehicle number in EWB, to ensure a smooth transportation of goods.
Once the request for updating vehicle number in e-way bill has been submitted, the portal will validate the values entered. In case of any error, the appropriate error message will pop-up. If all is in order, the vehicle number will be updated instantly, and will be aligned against the concerned e-way bill.
Payment Declaration Form – GST PMT – 08: Definition, Format and Rules