Multi - Currency in Tally.ERP 9

  1. 1. What do we mean by multi- currency in Tally.ERP 9?
  2. 2. Understanding about foreign gain or foreign loss in an overseas transaction
  3. 3. How to activate multi-currency in Tally ERP 9?
  4. 4. How to use Multi - currency feature in Tally.ERP 9?
  5. 5. To view Foreign exchange gain or loss in Tally.ERP 9

1. What do we mean by multi- currency in Tally.ERP 9?

With globalization opening up the gates for trade and businesses across seas, we find many organizations have transactions in more than one currency. Such overseas transactions have to be recorded either in the base (home) currency or in the foreign currency.

If we record the transactions in home currency, then the rate at which the foreign currency is exchanged should be recorded as well. Owing to nature of transaction, at times we need to record the transaction in the foreign currency itself to maintain the balance of the concerned account in foreign currency.

2. Understanding about foreign gain or foreign loss in an overseas transaction

On 01-11-2018 XYz Ltd is selling Commodity to a Foreign Company abc Inc $10000.00 on 30 days credit considering the current date Exchange Rate of INR 74 for 1 USD.On 30-11-2018 ABC Ltd receives $ 10000 in their Dollar bank account. and the exchange rate on that day was INR 69 for 1 USD.

Forex Calculation

(A) Exchange rate of USD on trading date : 1 USD = 74 10000$ * 74 Rs. 7,40,000
(B) Exchange rate of USD on receipt date : 1 USD = 69 10000$*69 Rs. 6,90,000
Forex Loss   Rs.   50,000

In the same manner when Exchange rate increases, the seller may experience Forex Gain.

3. How to activate multi-currency in Tally ERP 9?

We can activate multi-currency option in Tally.ERP 9 by following the steps simple steps

Step 1 : Follow the direction : Gateway of Tally > F11 Features. > F1 Accounting features
Step 2 : In Accounting feature screen Enable  Allow multi-currency : Yes
Step 3 : Press enter and save the screen.

4. How to use Multi - currency feature in Tally.ERP 9?

This is a sequential list which can programmed as under :

Step 1 : Creating Currencies

Direction - Go to Gateway of Tally > Accounts Info > Currencies > Create
Details to enter -
  • Symbol : Enter the symbol of currencies
  • Number of decimal places: Generally we keep this to two decimal places
  • Amounts to show in Millions: If you set to yes 10,00000.00 will be shown as 1 Millions.
  • Is Symbol suffixed to amounts:  Yes, then amount will we displayed as $, £,¥ etc., (Viz., US dollar/Pounds, Yen etc.,)
  • Add space between Amount and symbol: If set yes, Tally will put a space in between amount and symbol like $  10000
  • Word used to print decimal portion of the amount: For example, the decimal portion of USD is cents.

Step 2 : Defining rate of exchange

By altering Currency we can define rates of currency exchange on various dates. To do this : -

Direction - Go to Gateway of Tally > Accounts Info. > Currencies > Alter
Details to enter - In this screen we can define different exchange rate for different dates. Before doing that we must know some terms of currencies used in Tally.ERP 9 for better understanding the rate of exchange.
Understanding terms of currencies -
  • Standard Rate :  Standard rate is the current rate of currency prevailing in the market.
  • Rate on date of sale : Selling rate is the rate of currency in which you are selling currency to your banker.
  • Rate on date of purchase: Buying rate is the rate at which you are buying currency from bank.

Finally, Enter the Date of exchange in each of the dates.

Step 3 : Creating party ledger with foreign currency

Direction - Gateway of Tally > Accounts Info > Ledger > Create
Steps to follow - To maintain Multi-currency in Tally ERP 9, we have to create a party ledger with foreign currency by selecting the required currency in the currency ledger field.

Step 4 : Create Sales Ledger and Bank Account Ledger

To create sales ledger - Follow : Gateway of Tally > Accounts Info > Ledger > Create
To create bank ledger -

Follow : Gateway of Tally > Accounts Info > Ledger > Create

Note : Select the currency of bank account, one can choose INR or USD in which they are dealing with bank.

Final step : To pass a transaction

Let’s take an example of sales transaction in dollar.

ON 01-11-2018 XYZ LTD SOLD 100 PCS OF GOODS $100/ NOS TO ABC INC ( FOREIGN COMPANY) THE EXCHANGE RATE ON THE DATE WAS 74/$

To enter this transaction,

To create a sales voucher - Gateway of Tally > Accounting Voucher > Sales
To change date of transaction - Choose the date by pressing F2 and enter date 01-11-2018
To create party ledger - Gateway of Tally > Accounts Info > Ledger > Create
To create a sales ledger - Sales Name of the ledger we have created. Since it’s an export sale we can create sales ledger in the name of Export sales under sales accounts.
To enter other particulars - Enter Name of item (Selecting from the Inventory item if any created) and following it, enter quantity and rate particulars.
To feed forex exchange rate -
  • Press enter ,When cursor is on ‘No’ field, (next to rate field)
  • Now press enter again Forex rate of exchange column will be displayed.
  • In the rate of exchange field feed the currency rate on the date of transaction (in the given example it is 74$)
To save the voucher - Press “Enter” and save the voucher.

Now on receipt of sum from ABC INC we have to pass receipt voucher. To pass receipt voucher,

To create a receipt voucher - Gateway of Tally > Accounting Voucher > Receipt.
To select Bank account - Select the bank account from the list of ledgers in which we are going to receive dollars.
To fill up particulars and amount column -

In the particulars column enter Party name from whom we are receiving dollar. (In the given example ABC INC.)

In the amount field type exactly $10,000 and press enter the Forex rate exchange screen will open.

Enter the rate of exchange in the rate of exchange field on the date of transaction (30.11.2018) in the given Case it is 69$

To save the voucher - Press Enter and save the voucher

Forex Calculation

(A) Exchange rate of USD on selling date : 1 USD = INR 74 10000$ * 74 Rs. 7,40,000
(B) Exchange rate of USD on receipt date : 1 USD = INR 69 10000$ * 69 Rs. 6,90,000
Forex Loss   Rs.   50,000

5. To view Foreign exchange gain or loss in Tally.ERP 9

To view Forex gain or loss one has to view balance sheet of the company by following through the gateway of Tally to Balance sheet. It will be reflected under the heading unadjusted foreign gain/ loss. Following which we have to pass journal entry to give effect to foreign exchange loss or gain incurred in such transaction.

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