Data Synchronisation: Definition and Importance Benefits

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Pratibha Devasenapathy | May-04-2020

What is Data Synchronisation?

Data synchronisation is that the effort to make sure that, once data leaves a system or storage entity, it doesn't fall out of harmony with its source, thereby creating inconsistency within the data record. Often, we'd modify and update the info after it's been entered into the system. it's important that once we make such changes, all the alterations reflect altogether the systems within the same way and there are not any discrepancies, so as to avoid any errors. Data synchronisation provides a way of making harmony and consistency among all the systems that have access to data.

Data conflicts may result in errors and low data quality, which consequently results in a scarcity of trusted data down the road. With data synchronisation properly implemented throughout a system, a business will see performance improvement in many areas, including:

  • Logistics and transportation
  • Sales team productivity
  • Order management
  • Invoice accuracy
  • Business systems
  • Cost efficiency
  • Reputation management

Data accessibility and error resolution afford time savings, allowing emphasis to be placed on important business development processes like marketing, new development , and strategic decision-making. Virtually everyone benefits from clean, synced data.

  • Customers receive product information and service that meets their specific needs
  • Business users can interact with all department members using up-to-date information, in real-time, even globally
  • Executives receive the latest data when making important strategy decisions
  • Stockholders can easily stay on top of their business interests
  • Manufacturers access the most recent updates or changes for accurate design and production
  • Distributors have access to the most recent product and marketing information

Benefits of Data Synchronisation

  • Data availability

One of the key benefits of a knowledge synchronization system is that data is formed available locally, instead of through potentially expensive, less reliable, and slow connections to one central database. Data is accessible locally even within the absence of any connection to a central database, so you're not stop from data within the event of a failure of a network connection.

  • Response time

Synchronization improves response times for data requests for 2 reasons. Retrieval rates are faster because requests are processed on an area server, without accessing a good area network. Also, local processing offloads work from a central database server in order that competition for processor time is decreased.

Tally.ERP 9 has a robust mechanism to synchronise Master data, removing the need for convoluted approaches, giving both higher reliability, as well as allowing new forms of control architectures (example, allowing for a central system to ‘create and modify masters’, while the local systems are only allowed to enter transactions). You can share data between two or more instances of Tally.ERP 9 using a client–server environment using data synchronisation. Data synchronisation can be initiated from the client to the server or vice versa, depending on your user-defined configurations.

The concept of ‘On Demand Synchronisation’ – where systems actually align to a Tally.NET Synchronization Service, allowing each system to independently complete their work without needing to be ‘connected to each other live’.  It has immediate benefits of removing the ‘manual’ coordination between two end-points before data is exchanged – which is a current typical behaviour. It immediately increases the scale of ‘simultaneous uploads’ from ‘multiple points’ – as each system is now independently operating without clashing with another.

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