Powerful features to manage your business efficiently | Tally.ERP 9

Tally.ERP 9

A complete business management software to adopt to meet specific business challenges for your industry

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Accounts Management

Accounting or book keeping is an important aspect of running a business successfully. With up-to-date, accurate financial data, be on top of your tax liabilities, manage payables and receivables, be aware of the financial health of your organization, and address any query from stakeholders - all this because information is at your disposal.

Tally.ERP 9 provides simple-to-use accounting features that enable you to record business transactions easily. You can record transactions necessary for your business by creating and maintaining masters, vouchers, and generating reports. It also allows you to perform and manage all of the major accounting operations in your business.

FEATURES

Tally your books accurately! With Tally.ERP 9, automate your invoicing processes or customise invoices, using predefined accounting classifications and classes. Experience simple, fast, meticulous accounting management. Accelerate compliance activities by effortlessly recording statutory transactions. Tally.ERP 9 gives you great flexibility in setting up your chart of accounts. It allows you to group your ledger accounts right at the time of creating your accounts chart. Your reports and statements reflect the desired classification at all times. You can create more ledgers and groups, as per your business requirement.

What's more? Generate, view, and automate your reports to view data that help you analyse and foster financial status.

Calculate interest with every transaction in Tally.ERP 9. Choose from a variety of interest styles that favour your business methodology. Simple or compound, Tally simplifies your experience substantially. Levy different interest rates with increasing time durations on outstandings. View specific reports and benefit from detailed interest due's break-up.

In Tally.ERP 9, you can identify the cost effectiveness of a project, a department or a team, or an employee with ease. Cost centre break up report with revenue accounts becomes a powerful performance statement of profit and loss reflecting the activities of the cost centre. For example, assign expenses and sales to employees, and you can identify resources that are most effective.

Globalization offers promising opportunities for businesses of all sizes to expand and indulge in multi-national trade. However, these opportunities are accompanied by the challenges of handling fluctuating FOREX rates, and presenting financial statements in the home currency with the implications of the foreign currencies.

Use Tally.ERP 9 to create as many currencies as you require. Define the rate of the currency, the standard selling rate, and buying rate. Tally.ERP 9 calculates the FOREX gain or loss depending on the rates defined. Adjust FOREX gains or loss that may occur as a result of daily variations in rate by simply recording a journal entry.

Your Balance Sheet is a snapshot of your company's financial condition. View the Balance Sheet on a date specified by you to improve visibility and call for necessary action. You can also configure to view your balance sheet in diverse ways - compare financial statement of different periods for different branches, and view them quarterly for improved insights and analysis. Furthermore, you can integrate your accounts with inventory. Inventory balance figures are updated on your balance sheet and P&L automatically.

Analyse the movement of funds/cash and change in the financial position of your company between two accounting periods. Set up necessary controls and budgetary allocations that aid in deciding future financial policies. Gain deeper visibility on the sources from which additional fund were derived and for which these funds were used.

Create as many bank accounts as you want in Tally.ERP 9 and maintain all details effortlessly. Details like account number, IFSC, and address are maintained. Configure your cheque book details for each bank and enable auto bank reconciliation. One-time entry of bank details for your parties enables smooth transfer of e-funds. By just selecting the bank of your party, Tally.ERP 9 identifies if the transfer is to the same bank as the company, or inter-bank.

Choose from a wide range of transaction types like cheque/DD, Electronic Cheques, e-fund transfers.

Generate cash deposit slips for depositing cash and print deposit slips with the denomination details.
With Tally.ERP 9 generating and printing payment advice to be sent to suppliers or other parties along with the cheques or other instruments is also easy. Also, generate deposit slips for payments received through cheque or demand draft which need to be deposited into the bank.

Tally.ERP 9 provides effective cheque management systems by allowing creation of multiple cheque books with unique ranges for every bank. You can also keep track of your post-dated cheques. Maintain multiple cheque books with cheque range and use it to auto-increment cheque number during voucher entry. This, along with duplicate cheque number validation, will reduce manual error and increase the speed of data entry. Cheque register is a tool to manage cheques through their lifecycle – from issue to reconciliation. Identifying unreconciled cheques and reconciling them is just a click away. Tally.ERP 9 provides more than 350 cheque formats (powered by TSS). Enjoy the flexibility in defining cheque dimensions as per your requirement. Use the cheque printing report and print multiple cheques in one go.

Difference in book balance and bank balance is very common but the differences could result in bounced cheques or exhausted bank balances. Reconciling your books of accounts with your bank accounts is critical. With Tally.ERP 9, you can easily access accurate information by using the Bank Date to mark your vouchers. View statements of verification based on the clearing date for smooth and hassle-free reconciliation.

The convenience of making your payments anytime, anywhere, is now possible with Tally.ERP 9. Tally.ERP 9 syncs your bank master, party master and voucher entry into a common platform sending the payment transaction to the bank. The e-Payments feature in Tally.ERP 9 allows you to make electronic fund transfer from one bank to another. You can choose to make payments through e-Fund Transfer, Electronic Cheque or Electronic DD/PO.

You can send completed payment transactions to the bank, with accurate bank details, either during voucher creation or from an intuitive e-Payments report. e-Payments in Tally.ERP 9 is supported for both vendor and payroll payments.

REAL LIFE SCENARIOS
  • Scenario

    A distributor of soaps and detergents sells to wholesalers and retailers. However, she does have a small share of end consumer customer base. She wants to diversify her business and venture into retail sales, and therefore wants to track if it is profitable.

    How Tally handles it?

    Using Tally.ERP 9, the distributor can categorise her sales into retail and distribution sales. By the click of a button, she can filter the sales transactions done for retail customers and know the sales and profit achieved through retail sales.

  • Scenario

    A business owner wants to charge simple interest on customers who don’t make their payments on time. He wants to calculate a monthly interest of 12% beyond a certain duration.

    How Tally handles it?

    In Tally.ERP 9, you can activate and define interest calculation criteria for your customers. In the above scenario, the business owner activates interest calculation for his customers, sets a 30 day interest period, and defines the interest rate at 12%.

  • Scenario

    You have taken a loan from the bank to start a new business, and the interest on the loan is compounded annually. You would like to monitor the interest paid towards the loan. You have also made investments on which you would like to know the interest earned periodically.

    How Tally handles it?

    You can use Tally.ERP 9 to account for the loan and book compound interest. Monitor the interest on the amount through the ledger interest report. As you settle the principal amount, the interest is calculated on the revised principal.

    Activating interest calculation for the required indirect income ledgers, and specifying interest details will let you calculate the interest earned on investments. You can view the ledger interest report for the income ledgers required to give you complete details of interest earned.

  • Scenario

    You are studying the Balance Sheet of your company. You want to check the details of a specific group displayed in it, like Fixed Assets.

    How Tally handles it?

    Pressing Enter on the required group, takes you to the group summary, where you can analyse the group wise break-up. Just by clicking the Esc key, you will go back to the Balance Sheet.

  • Scenario

    You are viewing your Day Book at end of the day and reconciling your physical bill copies. The totals of your purchases are not matching. You need to identify the error and rectify it.

    How Tally handles it?

    You don't have to exit Day Book to check your transactions. From the report, you can filter transactions based on their voucher number or party details. You can drill down to the transaction level, compare the transactions with your physical bills, and make necessary changes.

  • Scenario

    You have received a payment in the form of a post-dated cheque. You want to record the receipt of cheque immediately, although the transaction will be effected on a later date.

    How Tally handles it?

    Enter a post-dated transaction and mark it as post-dated. The transaction will not affect the books of account until the specified date. Similarly, you can record post-dated vouchers for recurring transactions like rent, electricity, and EMI.

  • Scenario

    You want to custom create your invoice numbers in a chronological format. You wish to have the current year in the bill as an identifier. You want the invoice number to sequentially increment based on the format you prescribe.

    How Tally handles it?

    Use the advanced configurations for voucher numbering and specify the year either as a suffix or pre-fix to your voucher number format. Tally.ERP 9 accordingly positions the voucher number. Additionally, specify the width of the numeric part, and pre-fill the invoice with zeroes if your format requires.

  • Scenario

    A business man needs to fulfill a recently acquired order placed by a manufacturing unit. For this particular order, he needs to invest in new machinery and employ more manpower. To fund the requirement, he contacts two of his customers who agree to pay him only 30% of their dues before the end of their credit cycle. To complete this order within the agreed timeline, he decided to apply for an OD from the bank. He also gathers information on his eligibility amount and actions required to extend the same, if needed.

    How Tally handles it?

    Tally.ERP 9 features a Bank OD ledger as one of it's predefined ledgers. For this scenario, he can create a ledger under the already available Bank OD primary ledger. He can now track, record, and maintain all information regarding his OD using Tally.ERP 9.

  • Scenario

    A business owner needs to gather bank balance information before he issues a cheque to the vendor.

    How Tally handles it?

    In Tally.ERP 9, the Cash/Bank Summary report provides an overview of your bank accounts. You can make an informed decision using the information available in this report before you issue a cheque.

  • Scenario

    A business needs to track cheques that have been issued, cancelled, lost in transit, and so on.

    How Tally handles it?

    Using the Cheque Management feature in Tally.RP 9, a user can track his cheques. The Cheque Register report provides an overview of all the cheques that have been issued, cancelled, blank, and so on.

  • Scenario

    A customer purchases machinery worth Rs.40,000 and opts to make his payment in instalments. The customer wants to plan his payments.

    How Tally handles it?

    The post-dated cheque facility in Tally.ERP 9 allows you record a transaction for a future date. This customer can issue post-dated cheques for the pending instalments. Issuing post-dated cheques will not have an effect on his books of accounts.

  • Scenario

    While purchasing a high valued asset, post-dated cheques are issued to the vendor. Printing these cheques are preferred from manually writing them.

    How Tally handles it?

    Tally.ERP 9 provides you with a set of "ready-to-use" cheque formats of various banks. Select the cheque format of your bank and fill in the details. Next, print the cheque format with the required details. These cheques can be created for a future date without having an impact on the company accounts.

Application, Data, and Security Management

At Tally, we have a hard-earned reputation for empowering businesses with stable, effective software products. Tally.ERP 9 has all the features required for high-performance business management. You bank and pay utility bills from home, why not do your business transactions? Or call up a stock status report and print a copy from wherever you are? Tally.ERP 9 has been designed with you in mind. Powerful connectivity makes information available with your staff, CA and other professionals, round-the-clock, in any place. It's also quick to install and allows incremental implementation-a novel capability that lets you activate just as many of its functions when required, even across locations.

With effective application, data, and security management, Tally.ERP 9 is a complete product that retains its original simplicity yet offers comprehensive business functionalities. With an ideal combination of function, control and in built ability to customise, Tally.ERP 9 permits business owners and their associates to do more.

FEATURES

Tally.ERP 9 offers to you an accounting environment that is flexible to adapt to your unique business needs. Catering to a variety of user-needs, you can choose from two distinct product editions - Silver and Gold. Apart from providing quantitative solutions, explore three different versions of each edition that define and grant feature rights only required by your business. Additionally, grant or restrict users from changing configurations, and even define access rights.

Ensure faultless data security through extensible security levels. Restrict access to different users based on your requirement. An administrator can define different sets of right for a data entry operator, a tax consultant, and even a project owner. In Tally.ERP 9, you can benefit from unique security levels for each company.

Prevent any loss of data with our one-step data backup optons.

Maintain complete confidentiality of information through the TallyVault. TallyVault allows you to store data in an encrypted format. This data cannot, under any circumstances, be decrypted or retrieved once it has been tampered with.

Tally.ERP 9 allows you to split data based on financial years. This will reduce the volume of the data, thereby reducing the load on the computer.

Accelerate business operations without spending too much time on migrating data from an earlier version to the latest.

Audit is an important function of any business organization, it denotes that the business has True and Fair transactions during the year. Tally.ERP 9 has an inbuilt feature- Tally Audit which enables the auditor to perform an audit or track changes that affect the integrity of a transaction, such as changes made to Date, Ledger Masters and Amounts in the Voucher are reflected in the Tally Audit Listings.

REAL LIFE SCENARIOS
  • Scenario

    A business user is afraid that his assistant might manipulate the accounts and use the cash for his personal expenses. He wants to avoid pilferage.

    How Tally handles it?

    In Tally.ERP 9, you can assign security levels for different groups of employees. In this scenario, he restricts access to receipts and payments and printing unsaved accounting vouchers. Therefore, the cash in the cash box is a true reflection of the earnings of the day.

  • Scenario

    A start up with 5 employees expanded in size and within a year had 50 employees working in the company. With the fast increasing count of employees, the people were reorganised into various departments. However, all employees accessing the entire data, made the data vulnerable.

    How Tally handles it?

    The administrator created security levels in Tally.ERP 9 and gave role based access to each company. For example, the purchase department could create and alter purchase transactions only, and not access the sales or any other cycle.

  • Scenario

    Your manager who is traveling, needs to view the company’s balance sheet urgently. He needs your help.

    How Tally handles it?

    You can e-mail the balance sheet from Tally.ERP 9 as an attachment. You can also export the report to Excel and share the sheet with your manager.

  • Scenario

    An organization with 100 employees has to e-mail payslips to each employee. E-mailing one at a time will be time consuming.

    How Tally handles it?

    The operator processes salaries and uses the mass mailing feature in Tally.ERP 9. Payslips can be sent to an employee category or employee group, or to all employees in one go. Zero valued entries can be eliminated if required. The e-mail details are fetched automatically from the employee profile created in Tally.ERP 9.

Budgets and Controls

Plan your financial performances and provide structure to your organisation strategically, by allocating resources. Define an amount to each expenditure line thus maintaining short or long term organisation goals. At the end of the defined period, report, analyse, and forecast business operations to adhere to the identified goals or make required changes to improve revenue.

FEATURES

Viewing and analysing Variance reports aid better business-decision making, allowing you to manage business operations qualitatively. Use these reports provided by Tally.ERP 9 to deepen your understanding on financial under performances. Then re-align your strategies to meet and exceed performance goals by gaining the insight you need on accurate information.

Improve business forecasting with the Scenario Management feature provided by Tally. Lay out a game plan to deal with growing uncertainties by creating scenarios and analysing provisional reports. With a clear understanding of actual performance against defined goals, make decisions that drive efficiency and success.

Effectively manage receivables and payables by setting credit limits for your buyers and suppliers. Set credit limits are displayed while entering transactions, hence enabling you to make informed decisions.

REAL LIFE SCENARIOS
  • Scenario

    You are a construction firm and you have planned various housing projects in Bangalore. You have budgeted for each of the projects and want to control and track costs against the budget.

    How Tally handles it?

    Create multiple budgets using Tally.ERP 9 for each project. Track the actual expenses incurred and view the variance of actuals from the budgeted figures to be in control.

  • Scenario

    Your marketing expenses have shot up in the past quarter as compared to what was planned and you would like to have a look at the variance for the last few quarters and evaluate the reasons. You notice that the allocated budgets for the previous quarters have been under-utilised where as for the last quarter it has been over-utilised.

    How Tally handles it?

    Create budgets for marketing expenses and view the budget variance for the last few quarters. You will get a bird's eye view of the specific areas where your funds have been utilised. Check the variance to identify the reason of deviation from your budgeted figures.

Business Management

If you are a business owner looking for a one-stop solution for your business management goals, you are at the right place. Tally.ERP 9 is your complete business management solution.

The Tally.ERP 9 Advantage

Comprehensive business management solution to simplify and accelerate critical business processes. We simplify Accounting, Inventory Management, Sales Management, Purchase Management, Manufacturing, Payroll Management, and a host of other business processes for you.

Designed on the principles of reliability and flexibility.

Effectively and efficiently organise your business activities to achieve defined goals.

Tally.ERP 9 seamlessly adapts to your business environment and scales itself as your business grows.

FEATURES

In Tally, you can create a group company within which you can have individual companies as well as other group companies. If you are a business owner with multiple businesses, you can create group companies and manage the business of all your companies in the group. which makes consolidation even easier.

You can consolidate the accounts of different companies belonging to the same management/owners to gauge the financial position of the group as a whole. In many countries, it is mandatory to consolidate group company accounts. Shareholders too are interested to know the performance of the entire business group and the performance of individual constituent companies. Manual consolidation of the accounts of a group of companies is no easy task. TallyERP.9 simplifies the whole process and makes consolidation of accounts easy. What's more, you can view the consolidated reports of the entire group of companies, and individual companies in the group separately.

Using Tally.ERP 9, you can consolidate various reports like the Trading A/c, P&L A/c, Balance Sheet, Stock Reports, and so on of the different companies in a group.

Your business can have more than one legal entity. In Tally.ERP 9, you can create multiple companies - with a distinct database.

With multiple companies, several needs arise. With Tally, you can view consolidated reports of all your companies. You can also view the reports for these companies separately. Companies can be grouped to generate reports.

For example: In a business with companies P, Q, R and Y, there are two partners A and B. Partner A could group companies in which he is a partner (say companies P, Q, and R) and Partner B could have a group with companies Q, R, and Y.

You can view the comparative reports of multiple companies. While viewing the periodic figures of one company, you can select another company to view the comparative figures in distinct columns. Detailed comparisons are available on drill down.

Often, with multiple companies, you may need to create the same ledgers and post transactions to more than one company. This can be accomplished with the click of a few keys - thus saving a lot of time by not having to re-enter data. Moreover, you can avoid any data entry errors.

In special circumstances, where there are needs like a Purchase Order entry becoming a Sales Order in another company, our Service Partners can work with you to build a solution around the Data Synchronization capability.

Your business may need to provide business solutions in languages other than English.

Tally.ERP 9's multi-lingual feature is particularly beneficial for billing in regional languages, issuing purchase orders and statements to non-English suppliers, Government, and local bodies.

Tally.ERP 9 builds upon the internal languages supported by the Windows ® Operating System to deliver the World's Only Concurrent Multi-Lingual Business Solution.

You can switch from English to a different language using simple key combinations. You can record, view reports, and print reports in different languages. Data entry is eased using transliteration capabilities, eliminating the need for the user to know how to write in that language. There is no need to buy a regional keyboard. However, there is also support for those familiar with phonetic keyboards. Different users in an office can set different languages as their language of choice.

The languages currently supported are Bahasa Indonesia, Bahasa Melayu, Bengali, Gujarati, Hindi, Kannada, Malayalam, Marathi, Punjabi, Tamil, Telugu and English (UK).

When extending or customising Tally.ERP 9, our partners can add specific capabilities, like printing a disclaimer or notice in a specific language.

REAL LIFE SCENARIOS
  • Scenario

    A business has two manufacturing plants and 4 distribution businesses. The business wants to know how the manufacturing business is doing, independently of the distribution business. Or if one manufacturing is linked to two of their distribution businesses. They would like to see a consolidation of the three to gauge the performance, as a whole.

    How Tally handles it?

    In Tally.ERP 9, you can create a group company with multiple companies under it. Tally.ERP 9 consolidates the accounts of all the companies in a group to present a consolidated overview. Alternatively, you can select only the companies which you want to view and compare. You can also view the statement of each company separately.

  • Scenario

    TRX Enterprises operates from different locations. They want to view the consolidated report of all their branches.

    How Tally handles it?

    TRX Enterprises can create a group company with all its branches as companies under it. In Tally.ERP, you can view the accounts statement of the group company, which is the consolidated statement of all the companies in the group.

  • Scenario

    Satya Enterprises is a distribution business spread across South India. Their staff who are employed at these regional centres are educated in a local language. While the staff enters transactions in the local language, Satya Enterprises wants to view the reports in English.

    How Tally handles it?

    With the Concurrent Multilingual feature of Tally.ERP 9, you can enter the transactions in one language, and view or print the reports in a different language. You can select from the list of languages available, and use Tally.ERP 9 in your language of choice.

    Note: The default language of operation, at the time of installation, is English.

  • Scenario

    Goods are transported from Tamil Nadu to Telengana. The person in Tamil Nadu enter the transactions in Tamil, while the person in Telengana wants to view and print the information in Telugu.

    How Tally handles it?

    In this scenario, the Concurrent Multilingual feature of TallyERP can be used to enter transactions in Tamil. While printing the transaction, the Print Language can be changed to Telugu.

Connected Capabilities

Powerful business decisions are made based on the latest information available. Hence, we understand the importance of exchanging information between two or more computers. Tally.ERP 9 provides connected solutions that ensures business continuity. Share and sync to deliver accurate, up-to-date data. Also, cater to a host of business requirements with our smart ways of accessing, altering, and managing data using the connected capabilities.

FEATURES

Eliminate all data access restrictions with Tally's remote access capabilities!

Let your business take you anywhere, without losing control over business operations. With remote access, you can keep your business running and informed at all times. Take advantage of insights into all your data, across multiple branches, to boost decision making and increase productivity.

Maintain data meticulously even when on the move. Remote Edit allows you to not only view an array of reports and transactions, but also enable you to modify/alter them from anywhere. Whether you are on the field or at home, log in remotely to kick-start supply-chain processes immediately. Quicker dispatches means quicker payments, hence resulting in healthy cash flows.

Discover quick, simpler follow-up processes. With Tally.ERP 9, you can send invoices, purchase orders, reminder letters, and so on, without using an external e-mailing service. What's more? You can use the mass mailing services to send reports to the management, pay slips to the employees, and outstanding to the customers, all with a single click.

Additionally, indulge in effortless uploading of documents to your website in the desired format, directly from Tally.ERP 9.

Save time with advanced data synchronisation capabilities embedded with Tally.ERP 9. Yes, data is now just a click away! Get the data you need, when you need to make the right decisions at the right time.

On-demand data synchronisation gives your organisation the ability to share information across your locations in a simple, secure, reliable and scalable manner. You can now seamlessly manage your business data across multiple points, and send or receive data to and from a central location without the need of being in an always connected mode.

Now enjoy context-sensitive help. Access help from any screen of the product to receive help on all things related to that particular screen. For example, you are changing payroll configurations and need to understand the functionality of each advanced option in depth. Clicking help will directly take you to payroll configurations.

REAL LIFE SCENARIOS
  • Scenario

    Your manager is travelling and suddenly he calls you and asks for mailing the sales report for the month.

    How Tally handles it?

    From Tally.ERP 9, you can access your reports, invoices, purchase orders, reminder letters, and so on, and instantly e-mail them without using an external e-mailing service.

    You can just export your report in an excel or PDF format and directly mail it.

  • Scenario

    You have raised a purchase order against a vendor and want to keep him in the loop.

    How Tally handles it?

    You can directly e-mail the required purchase order from Tally.ERP 9.

    This facility aids businesses to rapidly send information entered and saved in the product, as well as quickly keep their customers updated with the status of their orders.

  • Scenario

    You were going through your receivables statement and realised that there are quite a few customers who have defaulted on payments.

    Now you want to send reminder letters to them regarding the payment due.

    How Tally handles it?

    With Tally.ERP 9's mass-mailing capabilities, you can send reminder letters to some or all of your customers.

    From your outstanding statements, you just have to select the required ledgers in the e-mail address, enable the E-mail Reminder Letter option, and send a mass mail.

  • Scenario

    You have processed salaries for all the employees. You want to e-mail them the payslips for the month.

    How Tally handles it?

    With Tally's mass mailing capabilities, you can easily send out payslips to all your employees in one go.

    You just have to go to the Multi Pay Slip report of the employee category or group, and directly e-mail the payslips.

  • Scenario

    You want to be in constant touch with your executives and regional teams by publishing P&L, Balance Sheet and Sales report on a website which they will have an access to.

    How Tally handles it?

    With Tally.ERP 9's advanced uploading feature, you can directly upload documents to your website or FTP server, without the need to export and convert a document into a particular format.

    Your executives or regional teams can directly access these reports online from anywhere in the world.

Integrations and Extensions

Integration done right can be a very powerful tool. Tally.ERP 9 allows you to connect to other systems and applications, enabling quick data access, improved business functions, and efficiency. Export/Import data as you please, in the formats you need. Benefit from designing, developing, and integrating a feature or report using TDL customisation. Or, you can even pick a feature you need from TallyShop!

FEATURES

Reorganise your data according to your requirements, in the format you need. Summaries and statement reports like Trial Balance, Stock Summary, and so on can be exported. Additionally, you can also import master and ledger details to a newly created company in Tally.

Tally is an ODBC compliant product. Exchange data between Tally and any other application dynamically.

Tally Definition Language is the application development language of Tally. The entire User Interface of Tally.ERP 9 and Tally.Server 9 is built using TDL. TDL has been developed to provide the user with the flexibility and power to create new solutions, extend default capabilities, or integrate external applications with Tally.ERP 9. TDL as a language, provides capabilities for rapid development, data management, and integration.

Need a specific report or feature? Avoid exhaustive developer customisation actions with TallyShop. Get custom reports, features, controls, and more off-the-shelf. You can choose from ready built-in solutions at affordable prices. What's more? You can evaluate a certain TallyShop product before purchasing it.

REAL LIFE SCENARIOS
  • Scenario

    A customer wants to migrate data from Tally to another software. Tally lets you to export data in XML that can be later imported in other systems.

    How Tally handles it?

    Tally.ERP 9 allows you to export all your company data in an XML format. This data can the be imported into another software.

  • Scenario

    You want to analyse sales trends for the month.

    How Tally handles it?

    With Tally.ERP 9, you can export the data using Tally ODBC connection to MS-Excel. Create graphs accordingly to analyse information.

Inventory Management

Any business, like manufacturing, trading, sale and service of products, that deals with stock has found immense value in inventory management. Staying on top of inventory will increases revenue, customer satisfaction, and efficiency of the organization.

Inventory management in Tally.ERP 9 helps you track your orders to completion, helps you see through your current stock, evaluate your orders, both sales and purchases and tells you exactly what your stock requirement is. Maintain shelf space efficiently by giving fast selling goods the priority they deserve on the shelf.

FEATURES

Stock management is imperative for the success of any business involving inventory. With Tally.ERP 9, you can create as many stock items as you want, and classify them in respective groups for easy sorting and identification. With your business expanding, when you venture out into new goods, you can effortlessly create and group these items, as and when you want. Even while you are invoicing!! Yes. The lag in updating your inventory list will never be a show stopper, anymore.

Virtual location created by default, keeps record of the stock of inventory. Your business may require storing inventory in multiple locations. Warehouses, shelves, racks, bins, or a job worker's location, wherever your stock is, create the location in Tally.ERP 9, and track location-wise movement of your goods. Want to just use godowns as units for consolidation of stock and not storing inventory? Tally.ERP 9 gives you the flexibility to do so with ease.

When dealing with inventory, handling units of measure becomes almost inevitable. Real time complexities like the requirement to buy in one unit, and sell in another can be a road block. However, Tally.ERP 9's flexible units of measure to the rescue! A cotton dealer, for example can trade both in bales and kg to counteract the effect of moisture on the weight of inventory. Create compound units of measure to establish relationships between two units, if the ratio between the two units is constant. For example, 1Kg = 1000g. Sometimes, the requirement is not that straight forward. When your order 3 bags of rice of 50 kg each, but when you receive, you figure out that one bag weighs 50 kg, one 49.2 kg, and one 49.7kg. Tally.ERP 9, with its alternate units of measure, gives you the flexibility to keep the unit of measure floating.

Ever been troubled by expired stock? Ever had trouble tracking the age of your stock items? Have you had to watch your stock items depreciate in value in your godown? Do you deal with items that need to be uniquely identified with the production lot, and managed as a batch? Activate batch wise details for your inventory, and track the date of manufacture, receipt, and date of expiry effectively. Know what stock has expired, and what is about to expire soon, stock quick moving items only, and avoid losses to due to stock becoming obsolete.

When you have inventory in different godowns, or branch locations, you can utilise goods from one location for a consignment or sale in another location to make up for shortages without purchasing new stock. Your inter project or site transfer of goods can be recorded using stock journals. Create a voucher class for recording the transfer of materials from one location to another or within the same branch or godown, and record transfer of goods in no time. Transfer of materials impact only the books of inventory, updating the godown wise stock. Verify if your stock transfer entries are accurate using the Transfer Analysis report.

When doing a physical stock count, mismatch between stock-in-hand and the inventory books is not a rare event. Now adjust the stock difference using Tally.ERP 9's Physical Stock voucher. Physical stock quantity will be displayed as actual stock in the Stock Summary from the date of entry of the physical stock. Analyse the stock adjustments made in a specific period, with the reasons for difference.

Stock, whether raw materials, finished goods, or by-products is an asset to the company. The value of your stock is one of the factors that contribute to the organization's financial health. Ascertaining stock value appropriately is therefore critical. Overvalued stock shows exaggerated profits, while underrated stock could show your company in the red. To project the financial status appropriately, choose the most suitable stock valuation method for your business. Use Tally.ERP 9 to value your stocks based on the cost of the products or the market price of the product. Further you have different costing methods like FIFO, LIFO, At Average Cost, Last Purchase Cost, and more to choose from. Select from one of the four market valuation methods. Display your balance sheet with columnar display of stock values using different valuation methods to do a comparative study or evaluate the closing balance in different valuation methods in the Stock Summary report.

For most businesses inventory is their primary source of revenue. Inventory reporting gives you critical insights into the effectiveness of your buying and selling, cost of operations, and storage. Strong inventory reports form the basis of important business decisions like procuring fast moving items, sustaining trade relationships with vendors and customers, developing strategies to increase your business turnover, and maintaining optimal levels of inventory to avoid stock outs.

Transactions entered in Tally.ERP 9 are immediately posted into relevant books and register thus facilitating availability of real time inventory data for instant decision making.

The details of your stock-in-hand on any given date, dynamically updated and presented in the form of stock summary. View the stock flow of goods, the profitability and consumption details from this report. Trouble tracking stock distributed at your job worker's location? Tally.ERP 9's stock summary filters details of stock available at your end, and at the job worker's location in no time.

Wish to understand the pattern of stock movement? Movement Analysis is the tool to give you all the information you need. Do you want to know which transactions have proven to be cost effective? Use the supplier wise, buyer wise, and consumption wise details to compare purchase costs across suppliers and sale values between buyers. Need a tool for costing and waste analysis? The Transfer Analysis report with details of any inter godown transfers or manufacturing activities, also gives visibility into expenses involved in the project and account of wastage and shortfall.

Tally.ERP 9 is here to help you with distinguishing the old stock from the new. Use the powerful Ageing analysis report, know the age of the stock-in-hand, value of the stock based on its age, and identify batches of goods that are nearing expiry. With Tally.ERP 9, there is no more shelving of unsold goods.

Earning profits being the ultimate purpose of every business, isn't it only too fair that a business owner understands scientifically how much profit is he earning through each item that he trades in. Tally.ERP 9 calculates the item wise profit earned using the sale value and the consumption cost of the item.

Need a ready reckoner of information about a stock item when you record a purchase or sale or return of the item? A snapshot of all the details of a stock item is available in one screen, in the form of Stock Summary report. Comprehensive information at your disposal from Purchase, Sales, Receipt Note, Delivery Note, Rejections In, Rejections Out, and Stock Journal vouchers. Use it to instantly ascertain the purchase cost and selling price of the item selected. This multifaceted tool can be configured to show the price list of the selected item, re-order details, statutory information, and more. You can view the top buyers and sellers of the selected item by the click of a button.

Monitoring stock levels will save you from surprising stock outs and meet customer demands promptly. Tally.ERP 9 with its capability to specify reorder levels will ensure there is optimal level of stock available at all times. You can further define additional parameters to meet the dynamic consumption pattern.

Are you sure that you are selling your items at the right price with assured profit margin? Use the Item Cost Tracking feature of Tally.ERP 9 to analyse the running cost and profitability of the stock item through sales, purchases, and all other transactions. Track procurement, landing, manufacturing, and order costs pertaining to the stock item. Use this powerful capability to give you a strong basis for your pricing decisions.

REAL LIFE SCENARIOS
  • Scenario

    You recently started a distribution business. You want to install an application to manage your business. However, you don't have the time to enter the details of items in your application. Without having the item details ready on your system, will you be able to invoice?

    How Tally handles it?

    Although you haven't recorded item details in your application, billing doesn't have to wait. Press Alt+C to create masters on-the-fly. Enter just the basic details, like the item name and unit of measure. You can alter the stock item master to add more details at your leisure.

  • Scenario

    You out source manufacturing assignments to sub-contractors. They consume raw materials that you provide and manufacture goods. In your records, you want to show that your stock is at the sub-contractor's location.

    How Tally handles it?

    Godowns in Tally.ERP 9 can be created as job locations. This is helpful for principal companies that delegate assignments to job workers, and supply raw materials for the assignment. Tracking of raw materials supplied to the job worker can be tracked seamlessly. Similarly, job workers can segregate raw materials supplied by their vendors.

  • Scenario

    You purchase 10 boxes of the item Nuts and Bolts with 500 pcs each. The rate is Rs.100/- per 1,000 pcs. In Tally, the UoM of this item has been entered as 'Box of 500 pcs', but when you enter the Purchase bill, recording the Rate as '100/- per 1,000/- pcs', the correct amount gets calculated for the box.

    How Tally handles it?

    When standard conversion of units don't suit your business needs, and when you need floating units of measurements, use Alternate Units of Measure in Tally.ERP 9. You can modify the conversion even during invoicing, and Tally.ERP 9 will calculate the amount precisely.

  • Scenario

    A popular mobile phone brand launched its latest model of smart phones. However, the launch was followed by the news of quality issues in some devices. They figured that mobile phones manufactured in certain batches had issues. They decided to refund the buyers. They also wanted to hold the sale of remaining items from these batches.

    How Tally handles it?

    The mobile phone manufacturer created and maintained batches in Tally.ERP 9. The mobile phones were tagged to a specific batch. Since sales transactions recorded for these items also had the batch details tracked, the manufacturer can identify the customers to whom the mobiles were sold, and immediately stop further distribution of defected pieces in the market.

  • Scenario

    You are the owner of a chain of electronic stores in Bangalore. In one of the stores, there is high demand for a specific model of laptops. Due to shortage in supply, your manufacturer hasn't delivered the fresh pieces of laptops. However, you figure out that there are a few pieces available in another outlet of yours. You decide to transfer goods from one outlet to another and meet the urgent demands. When you transfer goods, you don't want the quantity of stock to get updated but the transfer from one location to another should reflect in your reports.

    How Tally handles it?

    Record a stock journal voucher in Tally.ERP 9 to show movement of goods from one location to another. You can select the source godown once and show the transfer of materials from this godown to multiple destinations. Tally.ERP 9 ensures that transfer of material only impacts your inventory books and not your books of accounts.

  • Scenario

    Items that are slow moving remain in the shelves beyond their expiry dates. The retailer may not know about them, as a result of which sometimes customers tend to purchase expired goods. This affects the retailer's as well as the brand's reputation in the market.

    How Tally handles it?

    Specify date of manufacture and expiry dates for all you stock items, and identify a batch of goods with a unique batch number. Get notified when invoicing an item that has past it's expiry date. Proactively, filter for expired batches and eliminate them from your shelves. Early identification of stocks that are nearing expiry will help you devise a strategy to sell or remove this stock as soon as possible.

  • Scenario

    A departmental store owner receives multiple complaints from his customers about stock outs for certain products and that they never find those in the racks. The owner himself checks the racks and finds that the items are not available. Looking at the stock report and movement report, he realizes that he has enough stock in his godown but, it is not brought to the shelves. He either needs to increase the shelf space and stock more in the racks or frequently replenish the stock.

    How Tally handles it?

    When inventory records are maintained in Tally.ERP 9, real time stock position is available always. Comprehensive inventory reports like Stock Summary can be accessed from the sales invoice at the click of a button to know the availability of a particular stock item. Furthermore, a summary of stock items available in each of your godowns will give you the visibility you need before deciding on procuring stock.

  • Scenario

    You want to transfer 100 pcs of Item X costing Rs.5300/- from one godown in Mumbai to another in Delhi. While transferring the item, freight charges of Rs.700/- is incurred. The amount spent as freight charges will be a loss.

    How Tally handles it?

    Record inter-godown transfer entries by including the additional costs incurred during transfer and include expenses incurred in the item cost.

Manufacturing

Stock journey when being transformed from raw materials to finished goods is unique for each industry. The business challenges and requirements are also unique and industry specific. Tally.ERP 9 is a promising solution for manufacturers who want to streamline their manufacturing processes. Reduce complexities of inventory management, track inventory, and reduce costs. Tally.ERP 9 is a solution 'made-to-order' for your unique requirements.

FEATURES

Manufacturing, as we know involves handling inventory at various stages: raw materials, semi-finished goods, finished goods, by-products, or scrap. Keeping account of stock at each stage ensures effective utilization of resources.

Define the list of components required to manufacture a product with their quantities. Once a list of components, with quantity details for manufacturing a product can be defined using Tally.ERP 9. Create a single Bill of Material when you use a standard set of inputs to manufacture finished goods. When variants of the same finished product has to be manufactured, you can create multiple Bills of Materials. Selecting the Bill of Material in a manufacturing journal automatically adds all the components to the invoice.

Using a Manufacturing Journal in Tally.ERP 9, record all the components involved in the manufacturing activity. Track the godowns from which the components are consumed and their purchase costs. Record the details of finished goods, by-products, and scrap yielded in the manufacturing activity. Include component costs and additional costs to arrive at the cost price of the manufactured items.

Not all parts of the manufacturing can be done by a manufacturing unit at all times. When there is a need for specialized skill or infrastructure, then that part of the manufacturing activity will be delegated to a job worker. There are numerous challenges like tracking inventory issued to job workers, evaluating the cost of the job or profit, regulation and compliance. Tally.ERP 9's simple yet powerful capability allows you to record all transactions pertaining to job work with ease.

Tally.ERP 9 caters to the requirements of a job worker by capturing the Job Work In process comprehensively, and generate reports that will aid being in control of inventory issued by the principal company. Use Tally.ERP 9 to handle multiple jobs or projects effortlessly.

Are you a principal company? Raise a Job Work Out order to enter details of the item for which the order is being placed. Use Bill of Materials to include all components required for manufacturing the item. Furthermore, you can record instructions for processing the order. Being the principal company, you can track raw materials supplied and finished goods, orders or components outstanding, movement of materials, stock available with job workers, and ageing analysis of stock.

Are you a job worker? Record a Job Work In transaction in Tally.ERP 9 to record details of the finished goods to be manufactured. You can track the raw materials supplied principal company, and track the delivery if the supply is in instalments.

As you record transactions, Tally.ERP 9 generates all the reports necessary to track inventory consumption, outstanding, landing cost, job cost/profit, and variance in issue or receipt.

REAL LIFE SCENARIOS
  • Scenario

    Manufacturing one ball pen would require one refill, one outer cover, and one cap. Manufacturing 100 pens require 100 numbers of each component. The manufacturing activity consumes raw materials that are then consumed to finished goods. Each time a manufacturing activity takes place, the raw materials should be selected one-by-one manually to ensure the consumption of all the items are accounted for.

    How Tally handles it?

    In Tally.ERP 9, the manufacturer can create a bill of material for each finished goods. Selecting the required raw materials to manufacture ball pens is a onetime activity. Each time the Bill of Material is selected in a manufacturing journal, all the defined raw materials are included automatically. The stock balance of the raw materials decreases but the stock balance of the finished goods increases. Multiple Bills of Materials can be created for the same stock item, if the final products have minor variations.

  • Scenario

    A coffee manufacturer purchases coffee beans from coffee plantations. They are involved in roasting, grinding, packaging and distribution of coffee powder. In the process, they would like to maintain the inventory of raw material (coffee beans) and the finished product (coffee powder). This is because the quantity of raw material to semi-finished goods to finished product varies. For example, If they roast 1000 kg of coffee beans, it results in 800 kg roasted coffee beans, due to evaporation of water. Additionally post grinding, they add chicory to it in different proportions to create different varieties of coffee powder, which is further packed and distributed to various retail stores.

    How Tally handles it?

    The coffee manufacturer creates bill of material for each variety of coffee. The manufacturing activity is recorded using a manufacturing journal for the manufacture of coffee powder. On selecting an appropriate Bill of Material on the Consumption side, the respective raw materials with the quantity defined are included. Packaging charges can be included wherever applicable to arrive at the production cost precisely.

  • Scenario

    A job worker who accepts job orders from multiple manufacturers wants to maintain order wise track of the raw materials supplied by the principal company, and pending orders. At the same time, he wants to do a raw material wise tracking. Sometimes he purchases raw materials, which again needs to be tracked.

    How Tally handles it?

    The job worker can create a primary godown where his own stock is tracked. He can also create another godown where third party stock is managed. This affects the inventory books but not the account books. Configuring options can enable him to allow third party stocks to affect his account books.

    Furthermore, he can view reports that give him details of incoming and outgoing stock items.

  • Scenario

    You are a manufacturer of automobile spare parts. You outsource manufacturing of press components to job workers. You provide raw materials and in return get finished goods from them. Since you have multiple job workers from whom you get these components done, you want to keep a track of what material you have issued to whom and what has been received back.

    How Tally handles it?

    Tally.ERP 9 provides advanced godown management solutions. Configuring options enables you to create godown that either affect accounts or inventory. For this scenario, you can create a godown that affects the stock counts from your godown. Transaction can be printed and used as challans or a delivery document. To know quantity of finished goods and outstanding raw materials, you can generate reports that provide summaries of your stock movement.

Payroll

If you run an organisation that wishes to manage payroll processes in-house, look no further. Tally.ERP 9 is packaged with a secure, flexible, built-in Payroll management feature. Use our embedded, insightful reports to your advantage to streamline and simplify payroll accounting, salary processing, and payroll statutory forms.

FEATURES

Create and maintain employee profiles using Tally.ERP 9. You can also group/categorize them according to your requirement, and define pay structures. Quickly display details of an employee or a group of employees with the Employee Profile Report.

Simplify your in-house Payroll processes with Tally.ERP 9's advanced Payroll management capabilities. From recording attendance and production count, Tally.ERP 9 also assists you in e-mailing or printing pay-slips. Also benefit from generating and printing a payment advice for an employee or a group of employees.

With Payroll in Tally.ERP 9, you can effectively manage Tax Computation for your employees. The Tax Computation Report displays the Employee wise Income Tax Computation details in the Form 16 format. Furthermore, view and handle exceptions effortlessly.

You can also track loans and advances paid to employees.

Tally.ERP 9 generates statutory reports with regard to Provident Fund, Employee State Insurance, Professional Tax, Gratuity and Income Tax. Explore from a collection of various supported forms that aids in eliminating complexities from completing payroll processes.

REAL LIFE SCENARIOS
  • Scenario

    A business has multiple departments, divisions, and functions. The company wishes to classify the people appropriately.

    How Tally handles it?

    Multiple departments like Sales, Procurement, IT can be created as employee group. Further categorisation - Sales Planning, Analytics, and Sales executives - can be created within an employee group. Furthermore, levels and cadres can be created, and salaries can be defined accordingly.

  • Scenario

    An employee has approached the accounts department requesting pay slips of the last three months for applying a bank loan.

    How Tally handles it?

    The company generates the employee's payslips for the required period, and e-mails it with the company logo.

  • Scenario

    In a batch of newly hired employees, many who had applied for PAN cards hadn't furnished the PAN details yet. Tax would be collected at a higher rate if PAN details are not available. The company staff now have to go through the employee profiles manually to identify records without PAN and update the details.

    How Tally handles it?

    Using a specific report in Tally.ERP 9, all the employee records without PAN can be filtered without wading through all the profiles. PAN can be quickly keyed in, and the employees who haven't provided can be followed up and asked to provide the same.

  • Scenario

    A few employees have requested the employer not to deduct TDS for a couple of months.The employer needs the details of those employees to recover TDS.

    How Tally handles it?

    The employees can use the reports that have specially been designed to give the employer details of TDS collected and the variance. The employer can now collect TDS appropriately to recover the TDS amount.

  • Scenario

    The employer has revised the salary of an employee with effect from 01—09-2016. However, the new salary is with effect from 01-04-2016. The difference in the salaries from April to September is paid out as arrears.

    How Tally handles it?

    Using Tally.ERP 9, the employer can create a ledger to account for arrears. When settling the arrears, just selecting the ledger created for arrears will auto-fill the amount, and the arrears can be disbursed instantly.

  • Scenario

    Every manufacturing firm wants to have sufficient stock for supplying and does not want to run short of stocks. So they want to supervise how many days an employee is working and how many units are produced. Based on the number of units produced and number of days worked, his wages are computed. Overtime charges have to be computed for employees who have clocked more hours.

    How Tally handles it?

    Manufacturing units can create and use attendance types for production and select the required unit of measure. Creating pay heads with these attendance types and specifying the computation formula for calculating the wages will process the wages of the employees based on the production per day. Selecting Hours as the Units in the Attendance Type, selecting it in the pay head for employee earnings with the appropriate computation formula makes provisions for accounting for overtime payment.

Purchase Management

Managing purchases efficiently translate into saving of costs directly and indirectly. Save costs directly by availing best prices and discounts, and indirectly by gaining the visibility a business owner needs into the company's funds spent on purchases. A good purchase management system guarantees good vendor relationship, and better supply chain management.

For most businesses, purchase management starts with an indent to procure goods, followed by receiving and comparing quotes from vendors, and finalizing the best suited vendor to purchase from. Some businesses keep track of the entire procurement cycle, beginning from the purchase order to the goods receipt, whereas some businesses choose to record the purchase transaction directly. You may change your preferences and Tally.ERP 9 dynamically adapts and works as smoothly as ever more.

Tally.ERP 9 caters to all your needs for an effective purchase cycle. Purchase Order, Goods Receipt, rejections and returns, advances, debits, and payments - Tally's simplicity makes procurement and purchase seem easy and manageable.

FEATURES

Whether you purchase on cash or credit, Tally.ERP 9 is up to task to record every detail of the transaction. When you receive goods from your suppliers, align your entries with supporting documentation. Include additional costs like freight charges and even manage input taxes seamlessly. Difference in quantities of items received? Have to record receipt of samples and freebies? Or record expenses or purchase of capital goods? Tally.ERP 9 has provisions for all your requirements. View details of purchases through the Purchase Register and track movement of purchased goods to various godowns to get stock visibility godown wise.

Tally.ERP 9 makes pending purchase orders available for selection while you record a good receipt or purchase. This ensures easy data entry as details of the purchase order are automatically filled in. Have order position details at your fingertips. Be updated on what portion of your order has been delivered and what is pending. If for some reason, there are intermediary cancellations, then with Tally.ERP 9 you can conveniently pre-close the relevant orders by the click of a button.

It is crucial to maintain sufficient stocks to meet customer needs. Define reorder levels based on the current available quantity or even past consumption patterns, and Tally.ERP 9 will ensure you never run out of stocks. You will be updated about the shortfall in stock and therefore decide the quantity to be ordered.

Record a receipt note confirming that you have received all goods in good condition. A receipt note has to be accurate because you are validating the quality of the goods when they are received. You can track the Receipt Note to an invoice, and the inventory and accounting books are updated accordingly. You can skip the tracking number and still record the receipt note such that only the inventory books are updated. View all incomplete inventory transactions in the Purchase Bills pending report.

The need to record sales returns occurs in the event of the goods not meeting the expected standards or when excess quantities ordered or delivered. Returns after delivery should impact only the stock, whereas returns after invoicing should impact both stock as well as books of accounts. Tally.ERP 9 provides support for purchase returns via two effective voucher types. It also ensures that real time information is displayed in your books always.

Inefficient control of payables impact your credit worthiness and disrupt trade relationships. Tally.ERP 9 gives you complete control over your payables. View your payables, age wise. View outstanding bills, and conveniently record payments by the click of a button. Keep tabs of how much is due to whom and when, and manage advances, payables & post-dated cheques.

REAL LIFE SCENARIOS
  • Scenario

    Some businesses place multiple orders with their vendor and settle payments together. For example, a weekly purchase invoice is generated. All these purchase invoices are consolidated and paid at once. Sometimes a partial payment is made and the remaining is settled later.

    How Tally handles it?

    The business can record one purchase invoice and select multiple order numbers against which the purchase invoice is recorded. Monthly once, when recording the payment, all pending bills against the selected party appear. Multiple bills can be selected. The amount can be settled partially. Tally.ERP 9 gives you complete visibility into outstanding bills with which you can instantly know the amount overdue and the age of the bill.

  • Scenario

    A store that deals with lampshades and chandeliers incurs heavy expenses on packaging material to ensure the goods are safely delivered to their location. The business intends to account the expenses incurred to avoid loss.

    How Tally handles it?

    When recording a purchase entry, additional expenses like Transportation, Packaging, and so on can be included. You can allocate the expense incurred to the purchase cost of the product. Apportion the cost suitably to arrive at the cost of the product precisely.

  • Scenario

    A computer assembling unit procures the necessary components only after receiving orders from customers. At the time of raising the sales bill, due to the unavailability of the items, the sales bill will be raised for negative stock.

    How Tally handles it?

    Although the sales bill is recorded, once the purchase of these items is recorded, the inventory books are updated, and negative stock is adjusted instantly.

  • Scenario

    Consider a firm that sources water bottles from a fixed vendor. The firm raises a blanket order for 400 bottles per month for an average consumption of 100 bottles per week, and makes a monthly payment for 400 bottles.

    How Tally handles it?

    The firm raises a delivery note every time a batch of water bottles are delivered. Towards the end of the month, one consolidated sales invoice is recorded, tracking all the delivery note vouchers and the payment is made.

  • Scenario

    An electrical switchgear manufacturing company manufactures medium voltage and high voltage switch sockets and regulators mainly for the industrial segment. Due to uncertainty of orders, they planned to diversify their business into the residential segment and add low voltage switchgears in their product portfolio. Due to this the number of SKUs they were dealing with increased from 100 (approx.) to 500. Procurement and management of large number of SKUs (500+) became a challenge. They need a system that would notify when stock went below a defined level, so that they would replenish their inventory.

    How Tally handles it?

    To track and manage the stock level of huge numbers of stock items, define minimum quantities for each stock item in Tally.ERP 9, beyond which the item has to be procured. Benefit from the comprehensive reports to give you a view of your stock position from orders pending to orders due, and the nett available stock. Decide the quantity to be procured based on the shortfall.

  • Scenario

    You placed an order for 1000 water bottles. 500 bottles were delivered promptly. but there was a delay in the delay of the remaining order. You decide to cancel the order but only for the undelivered stock.

    How Tally handles it?

    Using Tally.ERP 9, you can pre-close an order by the click of a button. You can record the reason for pre-closure for later reference. The details of all such pre-closed orders are available in a report.

Sales Management

Be it the simplest of sales processes involving just a sales invoice or a comprehensive sales cycle involving a sales order, delivery note, rejection in, sales invoice, credit note, and receipt. Tally.ERP 9 caters to all your needs. Tally.ERP 9 dynamically adapts to your evolving business needs, and incrementally unfolds its capabilities as per your requirements. Go ahead and re-order your sales and purchase cycles, you will be amazed at the flexibility you are supported with.

With sales being the lifeline of your business, sales operations directly impact growth and profitability. Tally.ERP 9 helps in monitoring and optimizing your sales processes, with it's exceptional capabilities like invoicing, sales order processing, sales returns, price list and discount management, and receivables management.

FEATURES

Generate your sales invoices quickly and easily, with instant impact on your inventory, accounts, and taxation. Use our POS invoices for your retail needs, simplifying all over-the-counter cash sales. Moreover, take charge of credit management and staying on top of your game by simply defining credit limits. Tally.ERP 9 instinctively warns you when the credit limit is crossed.

With Tally.ERP 9, gain access to a host of reports that present you sales data that aid you in rapidly detecting and correcting your errors. Perform a relative analysis of data across different periods, between different companies, between different accounting heads, and so on. Organizations with complex business requirements including multiple locations/godowns, or even batch management, can benefit from Tally.ERP 9's advanced sales management processes.

Additionally, give that touch of finesse to your Invoices by printing your company logo on it!

Managing your sales orders can be more convenient, time effective, flexible, and error free. In this highly competitive world, the more time you take to process an order, the more you allow your competitors to have the winning edge. Reduce the time taken from order to delivery, with Tally.ERP 9.

Enter order details, check stock availability, confirm the order, and track the order to completion, and have order position details at your fingertips. Never let the customer satisfaction level of your business see a dip because of delay in meeting your orders. Get visibility into the quantity of items ordered, quantity delivered, and quantity pending to be delivered. Stay on top of unfulfilled orders, and partially fulfilled orders to immediately act on, and deliver the goods. If for some reason, there are intermediary cancellations, then with Tally.ERP 9 you can conveniently pre-close the remaining orders by the click of a button from a report or from a voucher.

With Tally.ERP 9, you can track the sales to the delivery note and details of your sale reflect in your books of accounts, instantly. Configure delivery notes to include shipping details for export transactions.

Incomplete sales processes turning out to be costly? With Tally.ERP 9, track each step in your sales cycle using specially designed reports. Identify when goods have been delivered but not fully invoiced or instances where invoices have been raised but goods have not been delivered.

The need to record sales returns occurs in the event of the goods not meeting the customer's expected standards or excess quantities ordered or delivered. Returns after delivery should impact only the stock, whereas returns after invoicing should impact both stock as well as books of accounts. Tally.ERP 9 supports sales returns via two voucher types: Rejection In and Credit Note. Handle returns after delivery through Rejection In and handle returns after invoicing through credit notes. Ensure that your books are a true reflection of your business process.

An up-to-date price list quickens your sales processes. Tally.ERP 9 assists in creating more than one price levels, when you have different price structures for different purposes or types of customers. Define varying discounts or prices, as required. You can have floating price levels, applicable for a specified period of time.

Inefficient control of receivables impact cash inflow and block your resources for business operations and hence affect growth. Tally.ERP 9 gives you complete control over your receivables. View your receivables age wise. Send reminder letters to your customers with details of their outstanding bills effortlessly from Tally.ERP 9. View outstanding bills, and conveniently settle bills by the click of a button.

One of the biggest challenges in credit sales is the unpredictability of receivables. Effective monitoring of payment performance of debtors is essential in avoiding the company's finances from being susceptible to bad debts. Use Tally.ERP 9's Ledger Payment Performance report to gauge the average time customers take to pay their bills. Tally.ERP 9 ensures that you have a detailed position of debt collection at your fingertips.

REAL LIFE SCENARIOS
  • Scenario

    A household appliances distributor has high demand for air conditioners in summer. He has placed orders to replenish the stocks and has received the goods. Sales being at its peak, he hasn't had time to update his books of inventory.

    Customers have purchased air conditioners, and are waiting for the billing to be completed.

    When processing the sale, the software application shows negative stock balance. The distributor can't park billing to update the stock, and hence keep his customers waiting.

    How Tally handles it?

    You can configure Tally.ERP 9 to display a warning message when you are billing items that are out-of-stock.

    However, in busy hours of business when you have no time to update your books of accounts but are sure that stock is available, you have the flexibility to ignore the warning message, and continue billing. Tally.ERP 9 is designed to allow continuity of business operations at all points of time.

    Later, when you enter your purchases, Tally.ERP 9 accounts for the sales made, thereby providing real time availability of inventory.

  • Scenario

    Velocity Electronics is into both sales and service of air conditioners. The business needs to raise a service bill for maintenance of air conditioners. In case of sales, they need an invoice to record the item details.

    How Tally handles it?

    When recording transactions, Velocity Electronics can record an account invoice when a service bill for maintenance is recorded. The business can choose an item invoice to record the sales. The invoice will present the item name, quantity, rate, and amount. When entering data, moving from one invoice to another is simple and can be done by the click of a toggle button.

    Additionally, Velocity Electronics also has the flexibility to record sales and service, both in a single invoice. Various invoice formats can also be maintained.

  • Scenario

    A wholesale trader of grains who sells to retail stores as well individual customers', needs to bill in different units of measurement. While he sells in Kgs to an individual customer, he will use quintals when selling to retailers. Also, there may be a difference in pricing based on the quantity sold.

    How Tally handles it?

    Tally.ERP 9 has the capability to deal with multiple units of measurement for one item, and also draw a relationship between the two measurements. In the above scenario, the trader creates both the units (Kg and quintal) and then creates another unit that relates both these units.

    He then creates price lists for each customer type with varying prices based on quantities being sold. When used in a transaction, the price lists are applied according to the customer type or quanitity selected.

  • Scenario

    A furniture dealer places an order for 1000 chairs. However, the store has a stock of 900 chairs only, which are delivered immediately to the dealer. Therefore, the store raises an invoice for 900 chairs, and the stock is sent to the customer along with a delivery note. The remaining 100 chairs will be delivered after a week. The business needs a strong tool to track outstanding sales orders.

    How Tally handles it?

    In the sales order, the delivery is split for two dates. One with the immediate delivery of 900 chairs, and the remaining 100 chairs are marked as due after one week. The stock is dispatched with a delivery note for 900 chairs. The order number is tracked in the delivery note. The sales order outstanding report shows the balance quantity that needs to be delivered. If the order hasn't been completed within a week, the balance quantity will reflect as orders overdue. When the delivery note or sales for the balance 100 chairs is recorded, the reports get updated instantly. However, due to some reason, if the customer cancels the order, pre–closing is just a button away. The store can record the partial quantity that wasn't delivered with the reason for pre-closure.

  • Scenario

    A distributor dealing in electronic goods gives one month credit to his customers. But when he is purchasing from the manufacturers, he has to make an upright payment. The distributor will be able to effectively manage his purchases and sales if his creditors pay on time. Whenever a customer is not able to pay within the credit duration, the distributor's operations are also disrupted as he does not have sufficient funds to pay for his purchases.

    How Tally handles it?

    The distributor defines a credit period of one month for all customers who buy from him on credit. Towards the end of a month, the distributor checks his Bills Receivable report, which shows him the pending amount and due date. The distributor can identify bills that are overdue and send them reminder letters within no time, using the standard template available.

    Furthermore, the distributor gets a warning message when invoicing for customers that have exceeded the credit period. This will help him be in complete control of the outstanding bills.

    The distributor can check the payment performance of his customers, and analyse the turn around time of payment. The distributor can encourage prompt payment by providing attractive discounts to the early payers.

  • Scenario

    An automobile spare parts trader deals with individuals, auto-mechanics, transport companies, and other stores who buy from him. They deal with a huge number of SKUs or items, maintenance of which is a nightmare. The price of each stock item varies with each transaction, based on the quantity sold, even when sold to the same customer. Tracking sales and maintaining prices are imperative for a business of this type.

    How Tally handles it?

    The spare parts trader creates Price Levels in Tally.ERP 9 for each type of customer. He then creates custom price list for these customer types. He selects the items and defines the quantity range for which a price can be applicable. He also defines the additional discount percentage, and date of applicability for the prices.

    During invoicing, the trader selects the required price level, and the stock item. Automatically, the price of the stock item is displayed. Depending on the invoice date and quantity sold, the price varies. This allows having floating rates for stock items.

    However, the trader has the flexibility to overwrite the prices defined for an item.

  • Scenario

    Buyers do have multiple branches and they request suppliers to deliver products to their different branches. Businesses must maintain multiple addresses of their customers to cater to this requirement.

    So multi address of buyer helps to track to which location the party required supplies, so that same can be defined on the invoice as a proof of delivery to the appropriate location.

    How Tally handles it?

    To meet the requirement of using multiple addresses for the same party, Tally.ERP 9 gives the flexibility to create multiple address types for a party in the ledger master. For example, Head office and Branch office can be created as address types.The contact person's name can be different for each person, and other details like fax number, and e-mail ID specific to a particular address can be maintained. Statutory details like VAT/TIN, Excise Registration No., and more can be specified.

    When recording a sales invoice, just by selecting the respective consignee address, and supplier address, all relevant details are displayed, and can be printed in invoices too.

  • Scenario

    You have realised that off late you face shortage of cash for repaying your debts. However, your sales have been good, and you want to know why there is shortage.

    How Tally handles it?

    You can use the powerful Ratio Analysis tool in Tally.ERP 9 to get a bird's eye view of the financial position of your company. This report gives you the status of your cash, banks, receivables, payables, stock-in-hand, or any other fundamental issue relating to your company's net worth.You can interpret this data,and identify gaps.

  • Scenario

    A trader and his customer are are having a dispute over a small payment. Meanwhile,the customer has placed a new order and released the payment for the order. The trader wants to book part amount to the outstanding as per his books and record the remaining payment for the new order. But the customer is denying that any payments are due from him. While they sort the dispute out business continuity has to happen by parking the amount received as on account till clarity between the customer and supplier is reached.

    How Tally handles it?

    While they decide over the outstanding bill, the amount received has to be accounted for, and there is no particular bill towards which this amount can be adjusted. Selecting the Type of Reference as On Account will account for this amount without tagging it to a specific bill. However, after sorting the differences, the trader can alter the type of reference to tag it against the appropriate bill.

Tax Compliance

Statutory compliance is a need for every business.

Tally.ERP 9 promises to simplify every tedious step of tax compliance processes. With Tally.ERP 9, eliminate all chances of errors that result in penalties. Built with a robust, powerful statutory solution, Tally.ERP 9 is designed with intuitive intelligence to help you manage your taxes efficiently across the diverse tax regimes. What's more? You need no prior expertise in tax compliance to record transactions with statutory implications.

With the constantly evolving tax rates, forms, and annexures, compliance with local tax laws can be demanding and time consuming. Tally.ERP 9 enables you to create and define the right applicable tax rates as in when required. You can quickly identify and resolve errors and exceptions in transactions, with our advanced categorization of transactions. Tally, by default, determines transactions that need to be included while filing returns. Additionally, make your annual audit process swifter and easier by including only the necessary transactions while filing your returns.

FEATURES

Get started with VAT in Tally.ERP 9 through a simple setup process. You can define tax rates for a period by stating the date of applicability. Tally.ERP 9 intuitively identifies the nature of your transactions and calculates VAT based on the details entered in the masters.

With Tally.ERP 9, you can account for regular VAT transactions, CST in an interstate transaction, exports, imports, works contract, and state specific additional cess. Meet all your state-specific needs – forms, annexures, and reports – that are available within the product.

Taxable inter-state trade can now be manageable and easier. Tally.ERP 9 assists you in ensuring tax compliance across the country. Experience the flexibility, simplicity, certainty, and instantaneity that is packaged with the statutory solutions provided.

Meet all your state-specific needs – forms, annexures, and reports – that are available within the product. What's more? You can send reminder letters to your customers for forms not yet received from them, as well as create covering letters to send along with forms to your suppliers.

Service tax management is now effortless and hassle-free. Tally.ERP 9 ensures thorough statutory compliance with extensive, insightful reports that allow you to identify and rectify any possible errors. Generate, file, and save your returns with the required forms and annexures – all from within Tally.ERP 9.

With Tally.ERP 9, you can deduct tax at source in a single voucher at the end of a user-defined period for all TDS related transactions. Furthermore, identify and define classifications based on your requirement and link these to your master data. Yes, you can override these classifications at the voucher entry level if required.

Similar to TDS, the Tax Collection at Source (TCS) module in Tally.ERP 9 is packaged with ingrained traits of simplicity and flexibility. Experience user-friendly computation processes and return generation. Use Tally.ERP 9 to generate, save, and e-file accurate TCS Returns.

Tally.ERP 9's robust capabilities for excise, empower manufacturers and dealers with seamless excise duty management. It ensures accurate returns are generated for smooth statutory compliance at all times. Dealer's Excise is fully-integrated with Excise for Manufacturers, to support those who trade as well as manufacture.

REAL LIFE SCENARIOS
  • Scenario

    In order to ensure tax compliance, you spend 3 to 4 days during the return filing week to audit, check, and correct your business transactions. During this period, you will also be spending time with your CA to provide necessary details. In this scenario, your business needs might get side-lined. So, how can you ensure that your business remains your primary focus?

    How Tally handles it?

    You can use specific reports in Tally.ERP 9 to quickly identify and resolve exceptions, reducing the impact on business processes. Tally.ERP 9 provides reports that give you a count of all the transaction that don't qualify for filing returns, and the type of information that is missing in each of the transactions. Tally.ERP 9 is intuitively aware of the information that needs to be present in your business data to file periodic statutory returns. When such information is not available in the transactions, they are set aside as exceptions to be resolved.

  • Scenario

    A CA needs to finalise and file returns for customers every month. When he receives data from clients at the last moment, just before the lapse of the filing date, it is quite challenging for him to handle and fulfill all the requests. He also has to verify the quality of data, correct discrepancies, prepare the return, and upload it to the Department portal. This will not be easy when there is a delay from multiple customers and/or he needs clarifications before returns can be filed.

    How Tally handles it?

    The CA can use the various distinct reports in Tally.ERP 9 to quickly identify and resolve exceptions. These reports give a count of all the transaction that don't qualify for filing returns, and the type of information that is missing in each of the transactions.

    When the CA receives Tally data from a customer, he has to look for errors that may prevent him from filing returns. Identify exceptions, and also fix them easily.

  • Scenario

    A CA is not aware of the data changes done by the client after the returns have been filed. How does he handle queries from the department at a later stage or during subsequent filing?

    How Tally handles it?

    Once the returns are saved, they will be retained. So, any changes to the transactions of that period will not appear in the saved return. With Tally.ERP 9, the CA can easily identify the master or voucher changes that were done later.

    The queries can be handled after consulting the customer and obtaining the cause of the changes.

  • Scenario

    A household appliances distributor deals in items with different VAT rates. It is not possible to raise multiple tax invoices for a single sale when the items sold have different VAT rates. How does he calculate the VAT amount on each item based on the VAT rate applicable?

    How Tally handles it?

    In Tally.ERP 9, you can configure VAT rates at the individual stock item or ledger level, at the stock group level, or at the company level.

    Different tax rates can also be assigned at the transaction level while selecting accounting ledgers. Therefore, you don't have to raise multiple tax invoices for a single sale.

  • Scenario

    Let us assume that the local sales tax rate is 5%. The sales made in the course of inter-state trade will attract the rates applicable for local sales. When a registered dealer submits a declaration in Form C, the CST charged is at 2%. However, the registered dealer is required to pay CST at local sales tax rates if Form C is not issued.

    How Tally handles it?

    To categorise different kinds of sales and purchase, Tally.ERP 9 has introduced classifications called natures of transaction.

    In case of an interstate purchase transaction with a Form C issue, you can simply use the nature of transaction Interstate Purchase against Form C. Tax will be calculated at 2% irrespective of the tax rate defined in the ledger or stock item.

    Similarly, there are natures of transactions for exempt, tax-free, consignment, transfer, export/import, and subsequent sales/purchase transactions.

  • Scenario

    A service provider receives an advance of Rs. 1000/- on which he pays advance service tax of Rs. 130/-. However, he is not able to provide this service and refunds the amount received. In this case, how can he adjust the amount of Rs. 130/- against the liability of service tax?

    How Tally handles it?

    When the service provider has already made service tax payment to the department but could not render the service later, then he can adjust the amount by recording an adjustment entry using a journal voucher.

    In the journal voucher, he has to select the Nature of adjustment as Tax Paid but Service not rendered Rule 6(3) Adjustment.

  • Scenario

    MKCG Enterprises received services from a security agency for Rs. 1,00,000. While raising the invoice, the service provider has charged service tax on 25% of the service bill, which is approximately Rs. 3,750 (15% ST of Rs 25,000). On the remaining 75% of the assessable value, MKCG Enterprises has to calculate service tax payable to the government, which is approximately 15% of Rs. 75,000, that is, Rs. 11,250.

    How can a partial reverse charge be levied by MKCG Enterprises?

    How Tally handles it?

    In Tally.ERP 9, configuring and defining the right details during ledger creation, efficiently takes care of all your accounting difficulties.

    MKCG Enterprise selects and configures his purchase ledger with the appropriate types of transaction that are available by default. Based on these definitions, your service tax is automatically calculated. In your payment voucher, with liability as your payment type, partial reverse charge is achieved.

  • Scenario

    National Enterprises received a bill for Rs. 45,000/- from Prompt Consultancy towards commission charges. Prompt Consultancy has been granted a lower deduction certificate for deduction of tax @ 5% on commission.

    How Tally handles it?

    A TDS deduction enabled party ledger is all you need to solve the above scenario.

    National Enterprises can predefine the nature of payments and record a journal voucher to account for TDS Deduction at Lower Rate. What's more? You can deduct TDS in the same voucher or pass another one.

  • Scenario

    If you have granted a lease or a license, or transferred any right or interest for the purpose of business (for example, in a parking lot, toll plaza, mine, or quarry), you can collect tax at source from the licensee or lessee at the prescribed percentage.

    For example, ANM Tech Park is renting out their parking lot to Prakash Enterprises for ₹ 2,00,000 for the month of May.

    How Tally handles it?

    ANM Tech Park records a journal voucher debiting and crediting the appropriate ledgers. With configurations for TCS configurations already set at the master level, Tally.ERP 9 makes it simple for calculation and accounting, no matter what the scenario.

  • Scenario

    ABC Company is registered as both excise dealer and importer. It has recorded purchase and sales from both the units. Now the company wants to maintain only the dealer unit. However, there are unsold goods in the importer unit that have to be transferred to the dealer unit by closing the purchase bill references of importer unit.

    How Tally handles it?

    Tally.ERP 9 offers facilities to record and account for stock movement. ABC company can pass a material out voucher to record the movement of goods into the dealer unit and then pass a material in voucher to show this reflection in the dealer unit. This ensures accurate dealer units and will also be reflected in the RG 23D form.

  • Scenario

    Sometimes after the purchase of goods, there are chances that some of the purchased goods might be damaged or there might be a shortage in the quantity of goods delivered. However, during the purchase, the importer has already incurred a tax. Similarly, such instances might occur during sales. In these cases, the incurred tax has to be reversed.

    How Tally handles it?

    To categorise different kinds of sales and purchase, Tally.ERP 9 has introduced classifications called natures of transaction.

    Record an excise journal voucher with the nature of payments provided by Tally.(Loss or Damage of Excise Goods). Debit and credit the appropriate ledgers, select your bill reference and quantity of damaged goods. With the right configuration at the master level, reversal of incurred tax is automatically applied.

Accounts Management

Accounting or book keeping is an important aspect of running a business successfully. With up-to-date, accurate financial data, be on top of your tax liabilities, manage payables and receivables, be aware of the financial health of your organization, and address any query from stakeholders - all this because information is at your disposal.

Tally.ERP 9 provides simple-to-use accounting features that enable you to record business transactions easily. You can record transactions necessary for your business by creating and maintaining masters, vouchers, and generating reports. It also allows you to perform and manage all of the major accounting operations in your business.

FEATURES

Tally your books accurately! With Tally.ERP 9, automate your invoicing processes or customise invoices, using predefined accounting classifications and classes. Experience simple, fast, meticulous accounting management. Accelerate compliance activities by effortlessly recording statutory transactions. Tally.ERP 9 gives you great flexibility in setting up your chart of accounts. It allows you to group your ledger accounts right at the time of creating your accounts chart. Your reports and statements reflect the desired classification at all times. You can create more ledgers and groups, as per your business requirement.

What's more? Generate, view, and automate your reports to view data that help you analyse and foster financial status.

Calculate interest with every transaction in Tally.ERP 9. Choose from a variety of interest styles that favour your business methodology. Simple or compound, Tally simplifies your experience substantially. Levy different interest rates with increasing time durations on outstandings. View specific reports and benefit from detailed interest due's break-up.

In Tally.ERP 9, you can identify the cost effectiveness of a project, a department or a team, or an employee with ease. Cost centre break up report with revenue accounts becomes a powerful performance statement of profit and loss reflecting the activities of the cost centre. For example, assign expenses and sales to employees, and you can identify resources that are most effective.

Globalization offers promising opportunities for businesses of all sizes to expand and indulge in multi-national trade. However, these opportunities are accompanied by the challenges of handling fluctuating FOREX rates, and presenting financial statements in the home currency with the implications of the foreign currencies.

Use Tally.ERP 9 to create as many currencies as you require. Define the rate of the currency, the standard selling rate, and buying rate. Tally.ERP 9 calculates the FOREX gain or loss depending on the rates defined. Adjust FOREX gains or loss that may occur as a result of daily variations in rate by simply recording a journal entry.

Your Balance Sheet is a snapshot of your company's financial condition. View the Balance Sheet on a date specified by you to improve visibility and call for necessary action. You can also configure to view your balance sheet in diverse ways - compare financial statement of different periods for different branches, and view them quarterly for improved insights and analysis. Furthermore, you can integrate your accounts with inventory. Inventory balance figures are updated on your balance sheet and P&L automatically.

Analyse the movement of funds/cash and change in the financial position of your company between two accounting periods. Set up necessary controls and budgetary allocations that aid in deciding future financial policies. Gain deeper visibility on the sources from which additional fund were derived and for which these funds were used.

Create as many bank accounts as you want in Tally.ERP 9 and maintain all details effortlessly. Details like account number, IFSC, and address are maintained. Configure your cheque book details for each bank and enable auto bank reconciliation. One-time entry of bank details for your parties enables smooth transfer of e-funds. By just selecting the bank of your party, Tally.ERP 9 identifies if the transfer is to the same bank as the company, or inter-bank.

Choose from a wide range of transaction types like cheque/DD, Electronic Cheques, e-fund transfers.

Generate cash deposit slips for depositing cash and print deposit slips with the denomination details.
With Tally.ERP 9 generating and printing payment advice to be sent to suppliers or other parties along with the cheques or other instruments is also easy. Also, generate deposit slips for payments received through cheque or demand draft which need to be deposited into the bank.

Tally.ERP 9 provides effective cheque management systems by allowing creation of multiple cheque books with unique ranges for every bank. You can also keep track of your post-dated cheques. Maintain multiple cheque books with cheque range and use it to auto-increment cheque number during voucher entry. This, along with duplicate cheque number validation, will reduce manual error and increase the speed of data entry. Cheque register is a tool to manage cheques through their lifecycle – from issue to reconciliation. Identifying unreconciled cheques and reconciling them is just a click away. Tally.ERP 9 provides more than 350 cheque formats (powered by TSS). Enjoy the flexibility in defining cheque dimensions as per your requirement. Use the cheque printing report and print multiple cheques in one go.

Difference in book balance and bank balance is very common but the differences could result in bounced cheques or exhausted bank balances. Reconciling your books of accounts with your bank accounts is critical. With Tally.ERP 9, you can easily access accurate information by using the Bank Date to mark your vouchers. View statements of verification based on the clearing date for smooth and hassle-free reconciliation.

The convenience of making your payments anytime, anywhere, is now possible with Tally.ERP 9. Tally.ERP 9 syncs your bank master, party master and voucher entry into a common platform sending the payment transaction to the bank. The e-Payments feature in Tally.ERP 9 allows you to make electronic fund transfer from one bank to another. You can choose to make payments through e-Fund Transfer, Electronic Cheque or Electronic DD/PO.

You can send completed payment transactions to the bank, with accurate bank details, either during voucher creation or from an intuitive e-Payments report. e-Payments in Tally.ERP 9 is supported for both vendor and payroll payments.

REAL LIFE SCENARIOS
  • Scenario

    A distributor of soaps and detergents sells to wholesalers and retailers. However, she does have a small share of end consumer customer base. She wants to diversify her business and venture into retail sales, and therefore wants to track if it is profitable.

    How Tally handles it?

    Using Tally.ERP 9, the distributor can categorise her sales into retail and distribution sales. By the click of a button, she can filter the sales transactions done for retail customers and know the sales and profit achieved through retail sales.

  • Scenario

    A business owner wants to charge simple interest on customers who don’t make their payments on time. He wants to calculate a monthly interest of 12% beyond a certain duration.

    How Tally handles it?

    In Tally.ERP 9, you can activate and define interest calculation criteria for your customers. In the above scenario, the business owner activates interest calculation for his customers, sets a 30 day interest period, and defines the interest rate at 12%.

  • Scenario

    You have taken a loan from the bank to start a new business, and the interest on the loan is compounded annually. You would like to monitor the interest paid towards the loan. You have also made investments on which you would like to know the interest earned periodically.

    How Tally handles it?

    You can use Tally.ERP 9 to account for the loan and book compound interest. Monitor the interest on the amount through the ledger interest report. As you settle the principal amount, the interest is calculated on the revised principal. Activating interest calculation for the required indirect income ledgers, and specifying interest details will let you calculate the interest earned on investments. You can view the ledger interest report for the income ledgers required to give you complete details of interest earned.

  • Scenario

    You are studying the Balance Sheet of your company. You want to check the details of a specific group displayed in it, like Fixed Assets.

    How Tally handles it?

    Pressing Enter on the required group, takes you to the group summary, where you can analyse the group wise break-up. Just by clicking the Esc key, you will go back to the Balance Sheet.

  • Scenario

    You are viewing your Day Book at end of the day and reconciling your physical bill copies. The totals of your purchases are not matching. You need to identify the error and rectify it.

    How Tally handles it?

    You don't have to exit Day Book to check your transactions. From the report, you can filter transactions based on their voucher number or party details. You can drill down to the transaction level, compare the transactions with your physical bills, and make necessary changes.

  • Scenario

    You have received a payment in the form of a post-dated cheque. You want to record the receipt of cheque immediately, although the transaction will be effected on a later date.

    How Tally handles it?

    Enter a post-dated transaction and mark it as post-dated. The transaction will not affect the books of account until the specified date. Similarly, you can record post-dated vouchers for recurring transactions like rent, electricity, and EMI.

  • Scenario

    You want to custom create your invoice numbers in a chronological format. You wish to have the current year in the bill as an identifier. You want the invoice number to sequentially increment based on the format you prescribe.

    How Tally handles it?

    Use the advanced configurations for voucher numbering and specify the year either as a suffix or pre-fix to your voucher number format. Tally.ERP 9 accordingly positions the voucher number. Additionally, specify the width of the numeric part, and pre-fill the invoice with zeroes if your format requires.

  • Scenario

    A business man needs to fulfill a recently acquired order placed by a manufacturing unit. For this particular order, he needs to invest in new machinery and employ more manpower. To fund the requirement, he contacts two of his customers who agree to pay him only 30% of their dues before the end of their credit cycle. To complete this order within the agreed timeline, he decided to apply for an OD from the bank. He also gathers information on his eligibility amount and actions required to extend the same, if needed.

    How Tally handles it?

    Tally.ERP 9 features a Bank OD ledger as one of it's predefined ledgers. For this scenario, he can create a ledger under the already available Bank OD primary ledger. He can now track, record, and maintain all information regarding his OD using Tally.ERP 9.

  • Scenario

    A business owner needs to gather bank balance information before he issues a cheque to the vendor.

    How Tally handles it?

    In Tally.ERP 9, the Cash/Bank Summary report provides an overview of your bank accounts. You can make an informed decision using the information available in this report before you issue a cheque.

  • Scenario

    A business needs to track cheques that have been issued, cancelled, lost in transit, and so on.

    How Tally handles it?

    Using the Cheque Management feature in Tally.RP 9, a user can track his cheques. The Cheque Register report provides an overview of all the cheques that have been issued, cancelled, blank, and so on.

  • Scenario

    A customer purchases machinery worth Rs.40,000 and opts to make his payment in instalments. The customer wants to plan his payments.

    How Tally handles it?

    The post-dated cheque facility in Tally.ERP 9 allows you record a transaction for a future date. This customer can issue post-dated cheques for the pending instalments. Issuing post-dated cheques will not have an effect on his books of accounts.

  • Scenario

    While purchasing a high valued asset, post-dated cheques are issued to the vendor. Printing these cheques are preferred from manually writing them.

    How Tally handles it?

    Tally.ERP 9 provides you with a set of "ready-to-use" cheque formats of various banks. Select the cheque format of your bank and fill in the details. Next, print the cheque format with the required details. These cheques can be created for a future date without having an impact on the company accounts.

Application, Data, and Security Management

At Tally, we have a hard-earned reputation for empowering businesses with stable, effective software products. Tally.ERP 9 has all the features required for high-performance business management. You bank and pay utility bills from home, why not do your business transactions? Or call up a stock status report and print a copy from wherever you are? Tally.ERP 9 has been designed with you in mind. Powerful connectivity makes information available with your staff, CA and other professionals, round-the-clock, in any place. It's also quick to install and allows incremental implementation-a novel capability that lets you activate just as many of its functions when required, even across locations.

With effective application, data, and security management, Tally.ERP 9 is a complete product that retains its original simplicity yet offers comprehensive business functionalities. With an ideal combination of function, control and in built ability to customise, Tally.ERP 9 permits business owners and their associates to do more.

FEATURES

Tally.ERP 9 offers to you an accounting environment that is flexible to adapt to your unique business needs. Catering to a variety of user-needs, you can choose from two distinct product editions - Silver and Gold. Apart from providing quantitative solutions, explore three different versions of each edition that define and grant feature rights only required by your business. Additionally, grant or restrict users from changing configurations, and even define access rights.

Ensure faultless data security through extensible security levels. Restrict access to different users based on your requirement. An administrator can define different sets of right for a data entry operator, a tax consultant, and even a project owner. In Tally.ERP 9, you can benefit from unique security levels for each company.

Prevent any loss of data with our one-step data backup optons.

Maintain complete confidentiality of information through the TallyVault. TallyVault allows you to store data in an encrypted format. This data cannot, under any circumstances, be decrypted or retrieved once it has been tampered with.

Tally.ERP 9 allows you to split data based on financial years. This will reduce the volume of the data, thereby reducing the load on the computer.

Accelerate business operations without spending too much time on migrating data from an earlier version to the latest.

Audit is an important function of any business organization, it denotes that the business has True and Fair transactions during the year. Tally.ERP 9 has an inbuilt feature- Tally Audit which enables the auditor to perform an audit or track changes that affect the integrity of a transaction, such as changes made to Date, Ledger Masters and Amounts in the Voucher are reflected in the Tally Audit Listings.

REAL LIFE SCENARIOS
  • Scenario

    A business user is afraid that his assistant might manipulate the accounts and use the cash for his personal expenses. He wants to avoid pilferage.

    How Tally handles it?

    In Tally.ERP 9, you can assign security levels for different groups of employees. In this scenario, he restricts access to receipts and payments and printing unsaved accounting vouchers. Therefore, the cash in the cash box is a true reflection of the earnings of the day.

  • Scenario

    A start up with 5 employees expanded in size and within a year had 50 employees working in the company. With the fast increasing count of employees, the people were reorganised into various departments. However, all employees accessing the entire data, made the data vulnerable.

    How Tally handles it?

    The administrator created security levels in Tally.ERP 9 and gave role based access to each company. For example, the purchase department could create and alter purchase transactions only, and not access the sales or any other cycle.

  • Scenario

    Your manager who is traveling, needs to view the company's balance sheet urgently. He needs your help.

    How Tally handles it?

    You can e-mail the balance sheet from Tally.ERP 9 as an attachment. You can also export the report to Excel and share the sheet with your manager.

  • Scenario

    An organization with 100 employees has to e-mail payslips to each employee. E-mailing one at a time will be time consuming.

    How Tally handles it?

    The operator processes salaries and uses the mass mailing feature in Tally.ERP 9. Payslips can be sent to an employee category or employee group, or to all employees in one go. Zero valued entries can be eliminated if required. The e-mail details are fetched automatically from the employee profile created in Tally.ERP 9.

Budgets and Controls

Plan your financial performances and provide structure to your organisation strategically, by allocating resources. Define an amount to each expenditure line thus maintaining short or long term organisation goals. At the end of the defined period, report, analyse, and forecast business operations to adhere to the identified goals or make required changes to improve revenue.

FEATURES

Viewing and analysing Variance reports aid better business-decision making, allowing you to manage business operations qualitatively. Use these reports provided by Tally.ERP 9 to deepen your understanding on financial under performances. Then re-align your strategies to meet and exceed performance goals by gaining the insight you need on accurate information.

Improve business forecasting with the Scenario Management feature provided by Tally. Lay out a game plan to deal with growing uncertainties by creating scenarios and analysing provisional reports. With a clear understanding of actual performance against defined goals, make decisions that drive efficiency and success.

Effectively manage receivables and payables by setting credit limits for your buyers and suppliers. Set credit limits are displayed while entering transactions, hence enabling you to make informed decisions.

REAL LIFE SCENARIOS
  • Scenario

    You are a construction firm and you have planned various housing projects in Bangalore. You have budgeted for each of the projects and want to control and track costs against the budget.

    How Tally handles it?

    Create multiple budgets using Tally.ERP 9 for each project. Track the actual expenses incurred and view the variance of actuals from the budgeted figures to be in control.

  • Scenario

    Your marketing expenses have shot up in the past quarter as compared to what was planned and you would like to have a look at the variance for the last few quarters and evaluate the reasons. You notice that the allocated budgets for the previous quarters have been under-utilised where as for the last quarter it has been over-utilised.

    How Tally handles it?

    Create budgets for marketing expenses and view the budget variance for the last few quarters. You will get a bird's eye view of the specific areas where your funds have been utilised. Check the variance to identify the reason of deviation from your budgeted figures.

Business Management

If you are a business owner looking for a one-stop solution for your business management goals, you are at the right place. Tally.ERP 9 is your complete business management solution.

The Tally.ERP 9 Advantage

Comprehensive business management solution to simplify and accelerate critical business processes. We simplify Accounting, Inventory Management, Sales Management, Purchase Management, Manufacturing, Payroll Management, and a host of other business processes for you.

Designed on the principles of reliability and flexibility.

Effectively and efficiently organise your business activities to achieve defined goals.

Tally.ERP 9 seamlessly adapts to your business environment and scales itself as your business grows.

FEATURES

In Tally, you can create a group company within which you can have individual companies as well as other group companies. If you are a business owner with multiple businesses, you can create group companies and manage the business of all your companies in the group. which makes consolidation even easier.

You can consolidate the accounts of different companies belonging to the same management/owners to gauge the financial position of the group as a whole. In many countries, it is mandatory to consolidate group company accounts. Shareholders too are interested to know the performance of the entire business group and the performance of individual constituent companies. Manual consolidation of the accounts of a group of companies is no easy task. TallyERP.9 simplifies the whole process and makes consolidation of accounts easy. What's more, you can view the consolidated reports of the entire group of companies, and individual companies in the group separately.

Using Tally.ERP 9, you can consolidate various reports like the Trading A/c, P&L A/c, Balance Sheet, Stock Reports, and so on of the different companies in a group.

Your business can have more than one legal entity. In Tally.ERP 9, you can create multiple companies - with a distinct database.

With multiple companies, several needs arise. With Tally, you can view consolidated reports of all your companies. You can also view the reports for these companies separately. Companies can be grouped to generate reports.

For example: In a business with companies P, Q, R and Y, there are two partners A and B. Partner A could group companies in which he is a partner (say companies P, Q, and R) and Partner B could have a group with companies Q, R, and Y.

You can view the comparative reports of multiple companies. While viewing the periodic figures of one company, you can select another company to view the comparative figures in distinct columns. Detailed comparisons are available on drill down.

Often, with multiple companies, you may need to create the same ledgers and post transactions to more than one company. This can be accomplished with the click of a few keys - thus saving a lot of time by not having to re-enter data. Moreover, you can avoid any data entry errors.

In special circumstances, where there are needs like a Purchase Order entry becoming a Sales Order in another company, our Service Partners can work with you to build a solution around the Data Synchronization capability.

Your business may need to provide business solutions in languages other than English.

Tally.ERP 9's multi-lingual feature is particularly beneficial for billing in regional languages, issuing purchase orders and statements to non-English suppliers, Government, and local bodies.

Tally.ERP 9 builds upon the internal languages supported by the Windows ® Operating System to deliver the World's Only Concurrent Multi-Lingual Business Solution.

You can switch from English to a different language using simple key combinations. You can record, view reports, and print reports in different languages. Data entry is eased using transliteration capabilities, eliminating the need for the user to know how to write in that language. There is no need to buy a regional keyboard. However, there is also support for those familiar with phonetic keyboards. Different users in an office can set different languages as their language of choice.

The languages currently supported are Bahasa Indonesia, Bahasa Melayu, Bengali, Gujarati, Hindi, Kannada, Malayalam, Marathi, Punjabi, Tamil, Telugu and English (UK).

When extending or customising Tally.ERP 9, our partners can add specific capabilities, like printing a disclaimer or notice in a specific language.

REAL LIFE SCENARIOS
  • Scenario

    A business has two manufacturing plants and 4 distribution businesses. The business wants to know how the manufacturing business is doing, independently of the distribution business. Or if one manufacturing is linked to two of their distribution businesses. They would like to see a consolidation of the three to gauge the performance, as a whole.

    How Tally handles it?

    In Tally.ERP 9, you can create a group company with multiple companies under it. Tally.ERP 9 consolidates the accounts of all the companies in a group to present a consolidated overview. Alternatively, you can select only the companies which you want to view and compare. You can also view the statement of each company separately.

  • Scenario

    TRX Enterprises operates from different locations. They want to view the consolidated report of all their branches.

    How Tally handles it?

    TRX Enterprises can create a group company with all its branches as companies under it. In Tally.ERP, you can view the accounts statement of the group company, which is the consolidated statement of all the companies in the group.

  • Scenario

    Satya Enterprises is a distribution business spread across South India. Their staff who are employed at these regional centres are educated in a local language. While the staff enters transactions in the local language, Satya Enterprises wants to view the reports in English.

    How Tally handles it?

    With the Concurrent Multilingual feature of Tally.ERP 9, you can enter the transactions in one language, and view or print the reports in a different language. You can select from the list of languages available, and use Tally.ERP 9 in your language of choice.

    Note: The default language of operation, at the time of installation, is English.

  • Scenario

    Goods are transported from Tamil Nadu to Telengana. The person in Tamil Nadu enter the transactions in Tamil, while the person in Telengana wants to view and print the information in Telugu.

    How Tally handles it?

    In this scenario, the Concurrent Multilingual feature of TallyERP can be used to enter transactions in Tamil. While printing the transaction, the Print Language can be changed to Telugu.

Connected Capabilities

Powerful business decisions are made based on the latest information available. Hence, we understand the importance of exchanging information between two or more computers. Tally.ERP 9 provides connected solutions that ensures business continuity. Share and sync to deliver accurate, up-to-date data. Also, cater to a host of business requirements with our smart ways of accessing, altering, and managing data using the connected capabilities.

FEATURES

Eliminate all data access restrictions with Tally's remote access capabilities!

Let your business take you anywhere, without losing control over business operations. With remote access, you can keep your business running and informed at all times. Take advantage of insights into all your data, across multiple branches, to boost decision making and increase productivity.

Maintain data meticulously even when on the move. Remote Edit allows you to not only view an array of reports and transactions, but also enable you to modify/alter them from anywhere. Whether you are on the field or at home, log in remotely to kick-start supply-chain processes immediately. Quicker dispatches means quicker payments, hence resulting in healthy cash flows.

Discover quick, simpler follow-up processes. With Tally.ERP 9, you can send invoices, purchase orders, reminder letters, and so on, without using an external e-mailing service. What's more? You can use the mass mailing services to send reports to the management, pay slips to the employees, and outstanding to the customers, all with a single click.

Additionally, indulge in effortless uploading of documents to your website in the desired format, directly from Tally.ERP 9.

Save time with advanced data synchronisation capabilities embedded with Tally.ERP 9. Yes, data is now just a click away! Get the data you need, when you need to make the right decisions at the right time.

On-demand data synchronisation gives your organisation the ability to share information across your locations in a simple, secure, reliable and scalable manner. You can now seamlessly manage your business data across multiple points, and send or receive data to and from a central location without the need of being in an always connected mode.

Now enjoy context-sensitive help. Access help from any screen of the product to receive help on all things related to that particular screen. For example, you are changing payroll configurations and need to understand the functionality of each advanced option in depth. Clicking help will directly take you to payroll configurations.

REAL LIFE SCENARIOS
  • Scenario

    Your manager is travelling and suddenly he calls you and asks for mailing the sales report for the month.

    How Tally handles it?

    From Tally.ERP 9, you can access your reports, invoices, purchase orders, reminder letters, and so on, and instantly e-mail them without using an external e-mailing service.

    You can just export your report in an excel or PDF format and directly mail it.

  • Scenario

    You have raised a purchase order against a vendor and want to keep him in the loop.

    How Tally handles it?

    You can directly e-mail the required purchase order from Tally.ERP 9.

    This facility aids businesses to rapidly send information entered and saved in the product, as well as quickly keep their customers updated with the status of their orders.

  • Scenario

    You were going through your receivables statement and realised that there are quite a few customers who have defaulted on payments.

    Now you want to send reminder letters to them regarding the payment due.

    How Tally handles it?

    With Tally.ERP 9's mass-mailing capabilities, you can send reminder letters to some or all of your customers.

    From your outstanding statements, you just have to select the required ledgers in the e-mail address, enable the E-mail Reminder Letter option, and send a mass mail.

  • Scenario

    You have processed salaries for all the employees. You want to e-mail them the payslips for the month.

    How Tally handles it?

    With Tally's mass mailing capabilities, you can easily send out payslips to all your employees in one go.

    You just have to go to the Multi Pay Slip report of the employee category or group, and directly e-mail the payslips.

  • Scenario

    You want to be in constant touch with your executives and regional teams by publishing P&L, Balance Sheet and Sales report on a website which they will have an access to.

    How Tally handles it?

    With Tally.ERP 9's advanced uploading feature, you can directly upload documents to your website or FTP server, without the need to export and convert a document into a particular format.

    Your executives or regional teams can directly access these reports online from anywhere in the world.

Integrations and Extensions

Integration done right can be a very powerful tool. Tally.ERP 9 allows you to connect to other systems and applications, enabling quick data access, improved business functions, and efficiency. Export/Import data as you please, in the formats you need. Benefit from designing, developing, and integrating a feature or report using TDL customisation. Or, you can even pick a feature you need from TallyShop!

FEATURES

Reorganise your data according to your requirements, in the format you need. Summaries and statement reports like Trial Balance, Stock Summary, and so on can be exported. Additionally, you can also import master and ledger details to a newly created company in Tally.

Tally is an ODBC compliant product. Exchange data between Tally and any other application dynamically.

Tally Definition Language is the application development language of Tally. The entire User Interface of Tally.ERP 9 and Tally.Server 9 is built using TDL. TDL has been developed to provide the user with the flexibility and power to create new solutions, extend default capabilities, or integrate external applications with Tally.ERP 9. TDL as a language, provides capabilities for rapid development, data management, and integration.

Need a specific report or feature? Avoid exhaustive developer customisation actions with TallyShop. Get custom reports, features, controls, and more off-the-shelf. You can choose from ready built-in solutions at affordable prices. What's more? You can evaluate a certain TallyShop product before purchasing it.

REAL LIFE SCENARIOS
  • Scenario

    A customer wants to migrate data from Tally to another software. Tally lets you to export data in XML that can be later imported in other systems.

    How Tally handles it?

    Tally.ERP 9 allows you to export all your company data in an XML format. This data can the be imported into another software.

  • Scenario

    You want to analyse sales trends for the month.

    How Tally handles it?

    With Tally.ERP 9, you can export the data using Tally ODBC connection to MS-Excel. Create graphs accordingly to analyse information.

Inventory Management

Any business, like manufacturing, trading, sale and service of products, that deals with stock has found immense value in inventory management. Staying on top of inventory will increases revenue, customer satisfaction, and efficiency of the organization.

Inventory management in Tally.ERP 9 helps you track your orders to completion, helps you see through your current stock, evaluate your orders, both sales and purchases and tells you exactly what your stock requirement is. Maintain shelf space efficiently by giving fast selling goods the priority they deserve on the shelf.

FEATURES

Stock management is imperative for the success of any business involving inventory. With Tally.ERP 9, you can create as many stock items as you want, and classify them in respective groups for easy sorting and identification. With your business expanding, when you venture out into new goods, you can effortlessly create and group these items, as and when you want. Even while you are invoicing!! Yes. The lag in updating your inventory list will never be a show stopper, anymore.

Virtual location created by default, keeps record of the stock of inventory. Your business may require storing inventory in multiple locations. Warehouses, shelves, racks, bins, or a job worker's location, wherever your stock is, create the location in Tally.ERP 9, and track location-wise movement of your goods. Want to just use godowns as units for consolidation of stock and not storing inventory? Tally.ERP 9 gives you the flexibility to do so with ease.

When dealing with inventory, handling units of measure becomes almost inevitable. Real time complexities like the requirement to buy in one unit, and sell in another can be a road block. However, Tally.ERP 9's flexible units of measure to the rescue! A cotton dealer, for example can trade both in bales and kg to counteract the effect of moisture on the weight of inventory. Create compound units of measure to establish relationships between two units, if the ratio between the two units is constant. For example, 1Kg = 1000g. Sometimes, the requirement is not that straight forward. When your order 3 bags of rice of 50 kg each, but when you receive, you figure out that one bag weighs 50 kg, one 49.2 kg, and one 49.7kg. Tally.ERP 9, with its alternate units of measure, gives you the flexibility to keep the unit of measure floating.

Ever been troubled by expired stock? Ever had trouble tracking the age of your stock items? Have you had to watch your stock items depreciate in value in your godown? Do you deal with items that need to be uniquely identified with the production lot, and managed as a batch? Activate batch wise details for your inventory, and track the date of manufacture, receipt, and date of expiry effectively. Know what stock has expired, and what is about to expire soon, stock quick moving items only, and avoid losses to due to stock becoming obsolete.

When you have inventory in different godowns, or branch locations, you can utilise goods from one location for a consignment or sale in another location to make up for shortages without purchasing new stock. Your inter project or site transfer of goods can be recorded using stock journals. Create a voucher class for recording the transfer of materials from one location to another ora within the same branch or godown, and record transfer of goods in no time. Transfer of materials impact only the books of inventory, updating the godown wise stock. Verify if your stock transfer entries are accurate using the Transfer Analysis report.

When doing a physical stock count, mismatch between stock-in-hand and the inventory books is not a rare event. Now adjust the stock difference using Tally.ERP 9's Physical Stock voucher. Physical stock quantity will be displayed as actual stock in the Stock Summary from the date of entry of the physical stock. Analyse the stock adjustments made in a specific period, with the reasons for difference.

Stock, whether raw materials, finished goods, or by-products is an asset to the company. The value of your stock is one of the factors that contribute to the organization's financial health. Ascertaining stock value appropriately is therefore critical. Overvalued stock shows exaggerated profits, while underrated stock could show your company in the red. To project the financial status appropriately, choose the most suitable stock valuation method for your business. Use Tally.ERP 9 to value your stocks based on the cost of the products or the market price of the product. Further you have different costing methods like FIFO, LIFO, At Average Cost, Last Purchase Cost, and more to choose from. Select from one of the four market valuation methods. Display your balance sheet with columnar display of stock values using different valuation methods to do a comparative study or evaluate the closing balance in different valuation methods in the Stock Summary report.

For most businesses inventory is their primary source of revenue. Inventory reporting gives you critical insights into the effectiveness of your buying and selling, cost of operations, and storage. Strong inventory reports form the basis of important business decisions like procuring fast moving items, sustaining trade relationships with vendors and customers, developing strategies to increase your business turnover, and maintaining optimal levels of inventory to avoid stock outs.

Transactions entered in Tally.ERP 9 are immediately posted into relevant books and register thus facilitating availability of real time inventory data for instant decision making.

The details of your stock-in-hand on any given date, dynamically updated and presented in the form of stock summary. View the stock flow of goods, the profitability and consumption details from this report. Trouble tracking stock distributed at your job worker's location? Tally.ERP 9's stock summary filters details of stock available at your end, and at the job worker's location in no time.

Wish to understand the pattern of stock movement? Movement Analysis is the tool to give you all the information you need. Do you want to know which transactions have proven to be cost effective? Use the supplier wise, buyer wise, and consumption wise details to compare purchase costs across suppliers and sale values between buyers. Need a tool for costing and waste analysis? The Transfer Analysis report with details of any inter godown transfers or manufacturing activities, also gives visibility into expenses involved in the project and account of wastage and shortfall.

Tally.ERP 9 is here to help you with distinguishing the old stock from the new. Use the powerful Ageing analysis report, know the age of the stock-in-hand, value of the stock based on its age, and identify batches of goods that are nearing expiry. With Tally.ERP 9, there is no more shelving of unsold goods.

Earning profits being the ultimate purpose of every business, isn't it only too fair that a business owner understands scientifically how much profit is he earning through each item that he trades in. Tally.ERP 9 calculates the item wise profit earned using the sale value and the consumption cost of the item.

Need a ready reckoner of information about a stock item when you record a purchase or sale or return of the item? A snapshot of all the details of a stock item is available in one screen, in the form of Stock Summary report. Comprehensive information at your disposal from Purchase, Sales, Receipt Note, Delivery Note, Rejections In, Rejections Out, and Stock Journal vouchers. Use it to instantly ascertain the purchase cost and selling price of the item selected. This multifaceted tool can be configured to show the price list of the selected item, re-order details, statutory information, and more. You can view the top buyers and sellers of the selected item by the click of a button.

Monitoring stock levels will save you from surprising stock outs and meet customer demands promptly. Tally.ERP 9 with its capability to specify reorder levels will ensure there is optimal level of stock available at all times. You can further define additional parameters to meet the dynamic consumption pattern.

Are you sure that you are selling your items at the right price with assured profit margin? Use the Item Cost Tracking feature of Tally.ERP 9 to analyse the running cost and profitability of the stock item through sales, purchases, and all other transactions. Track procurement, landing, manufacturing, and order costs pertaining to the stock item. Use this powerful capability to give you a strong basis for your pricing decisions.

REAL LIFE SCENARIOS
  • Scenario

    You recently started a distribution business. You want to install an application to manage your business. However, you don't have the time to enter the details of items in your application. Without having the item details ready on your system, will you be able to invoice?

    How Tally handles it?

    Although you haven't recorded item details in your application, billing doesn't have to wait. Press Alt+C to create masters on-the-fly. Enter just the basic details, like the item name and unit of measure. You can alter the stock item master to add more details at your leisure.

  • Scenario

    You out source manufacturing assignments to sub-contractors. They consume raw materials that you provide and manufacture goods. In your records, you want to show that your stock is at the sub-contractor's location.

    How Tally handles it?

    Godowns in Tally.ERP 9 can be created as job locations. This is helpful for principal companies that delegate assignments to job workers, and supply raw materials for the assignment. Tracking of raw materials supplied to the job worker can be tracked seamlessly. Similarly, job workers can segregate raw materials supplied by their vendors.

  • Scenario

    You purchase 10 boxes of the item Nuts and Bolts with 500 pcs each. The rate is Rs.100/- per 1,000 pcs. In Tally, the UoM of this item has been entered as 'Box of 500 pcs', but when you enter the Purchase bill, recording the Rate as '100/- per 1,000/- pcs', the correct amount gets calculated for the box.

    How Tally handles it?

    When standard conversion of units don't suit your business needs, and when you need floating units of measurements, use Alternate Units of Measure in Tally.ERP 9. You can modify the conversion even during invoicing, and Tally.ERP 9 will calculate the amount precisely.

  • Scenario

    A popular mobile phone brand launched its latest model of smart phones. However, the launch was followed by the news of quality issues in some devices. They figured that mobile phones manufactured in certain batches had issues. They decided to refund the buyers. They also wanted to hold the sale of remaining items from these batches.

    How Tally handles it?

    The mobile phone manufacturer created and maintained batches in Tally.ERP 9. The mobile phones were tagged to a specific batch. Since sales transactions recorded for these items also had the batch details tracked, the manufacturer can identify the customers to whom the mobiles were sold, and immediately stop further distribution of defected pieces in the market.

  • Scenario

    You are the owner of a chain of electronic stores in Bangalore. In one of the stores, there is high demand for a specific model of laptops. Due to shortage in supply, your manufacturer hasn't delivered the fresh pieces of laptops. However, you figure out that there are a few pieces available in another outlet of yours. You decide to transfer goods from one outlet to another and meet the urgent demands. When you transfer goods, you don't want the quantity of stock to get updated but the transfer from one location to another should reflect in your reports.

    How Tally handles it?

    Record a stock journal voucher in Tally.ERP 9 to show movement of goods from one location to another. You can select the source godown once and show the transfer of materials from this godown to multiple destinations. Tally.ERP 9 ensures that transfer of material only impacts your inventory books and not your books of accounts.

  • Scenario

    Items that are slow moving remain in the shelves beyond their expiry dates. The retailer may not know about them, as a result of which sometimes customers tend to purchase expired goods. This affects the retailer's as well as the brand's reputation in the market.

    How Tally handles it?

    Specify date of manufacture and expiry dates for all you stock items, and identify a batch of goods with a unique batch number. Get notified when invoicing an item that has past it's expiry date. Proactively, filter for expired batches and eliminate them from your shelves. Early identification of stocks that are nearing expiry will help you devise a strategy to sell or remove this stock as soon as possible.

  • Scenario

    A departmental store owner receives multiple complaints from his customers about stock outs for certain products and that they never find those in the racks. The owner himself checks the racks and finds that the items are not available. Looking at the stock report and movement report, he realizes that he has enough stock in his godown but, it is not brought to the shelves. He either needs to increase the shelf space and stock more in the racks or frequently replenish the stock.

    How Tally handles it?

    When inventory records are maintained in Tally.ERP 9, real time stock position is available always. Comprehensive inventory reports like Stock Summary can be accessed from the sales invoice at the click of a button to know the availability of a particular stock item. Furthermore, a summary of stock items available in each of your godowns will give you the visibility you need before deciding on procuring stock.

  • Scenario

    You want to transfer 100 pcs of Item X costing Rs.5300/- from one godown in Mumbai to another in Delhi. While transferring the item, freight charges of Rs.700/- is incurred. The amount spent as freight charges will be a loss.

    How Tally handles it?

    Record inter-godown transfer entries by including the additional costs incurred during transfer and include expenses incurred in the item cost.

Manufacturing

Stock journey when being transformed from raw materials to finished goods is unique for each industry. The business challenges and requirements are also unique and industry specific. Tally.ERP 9 is a promising solution for manufacturers who want to streamline their manufacturing processes. Reduce complexities of inventory management, track inventory, and reduce costs. Tally.ERP 9 is a solution 'made-to-order' for your unique requirements.

FEATURES

Manufacturing, as we know involves handling inventory at various stages: raw materials, semi-finished goods, finished goods, by-products, or scrap. Keeping account of stock at each stage ensures effective utilization of resources.

Define the list of components required to manufacture a product with their quantities. Once a list of components, with quantity details for manufacturing a product can be defined using Tally.ERP 9. Create a single Bill of Material when you use a standard set of inputs to manufacture finished goods. When variants of the same finished product has to be manufactured, you can create multiple Bills of Materials. Selecting the Bill of Material in a manufacturing journal automatically adds all the components to the invoice.

Using a Manufacturing Journal in Tally.ERP 9, record all the components involved in the manufacturing activity. Track the godowns from which the components are consumed and their purchase costs. Record the details of finished goods, by-products, and scrap yielded in the manufacturing activity. Include component costs and additional costs to arrive at the cost price of the manufactured items.

Not all parts of the manufacturing can be done by a manufacturing unit at all times. When there is a need for specialized skill or infrastructure, then that part of the manufacturing activity will be delegated to a job worker. There are numerous challenges like tracking inventory issued to job workers, evaluating the cost of the job or profit, regulation and compliance. Tally.ERP 9's simple yet powerful capability allows you to record all transactions pertaining to job work with ease.

Tally.ERP 9 caters to the requirements of a job worker by capturing the Job Work In process comprehensively, and generate reports that will aid being in control of inventory issued by the principal company. Use Tally.ERP 9 to handle multiple jobs or projects effortlessly.

Are you a principal company? Raise a Job Work Out order to enter details of the item for which the order is being placed. Use Bill of Materials to include all components required for manufacturing the item. Furthermore, you can record instructions for processing the order. Being the principal company, you can track raw materials supplied and finished goods, orders or components outstanding, movement of materials, stock available with job workers, and ageing analysis of stock.

Are you a job worker? Record a Job Work In transaction in Tally.ERP 9 to record details of the finished goods to be manufactured. You can track the raw materials supplied principal company, and track the delivery if the supply is in instalments.

As you record transactions, Tally.ERP 9 generates all the reports necessary to track inventory consumption, outstanding, landing cost, job cost/profit, and variance in issue or receipt.

REAL LIFE SCENARIOS
  • Scenario

    Manufacturing one ball pen would require one refill, one outer cover, and one cap. Manufacturing 100 pens require 100 numbers of each component. The manufacturing activity consumes raw materials that are then consumed to finished goods. Each time a manufacturing activity takes place, the raw materials should be selected one-by-one manually to ensure the consumption of all the items are accounted for.

    How Tally handles it?

    In Tally.ERP 9, the manufacturer can create a bill of material for each finished goods. Selecting the required raw materials to manufacture ball pens is a onetime activity. Each time the Bill of Material is selected in a manufacturing journal, all the defined raw materials are included automatically. The stock balance of the raw materials decreases but the stock balance of the finished goods increases. Multiple Bills of Materials can be created for the same stock item, if the final products have minor variations.

  • Scenario

    A coffee manufacturer purchases coffee beans from coffee plantations. They are involved in roasting, grinding, packaging and distribution of coffee powder. In the process, they would like to maintain the inventory of raw material (coffee beans) and the finished product (coffee powder). This is because the quantity of raw material to semi-finished goods to finished product varies. For example, If they roast 1000 kg of coffee beans, it results in 800 kg roasted coffee beans, due to evaporation of water. Additionally post grinding, they add chicory to it in different proportions to create different varieties of coffee powder, which is further packed and distributed to various retail stores.

    How Tally handles it?

    The coffee manufacturer creates bill of material for each variety of coffee. The manufacturing activity is recorded using a manufacturing journal for the manufacture of coffee powder. On selecting an appropriate Bill of Material on the Consumption side, the respective raw materials with the quantity defined are included. Packaging charges can be included wherever applicable to arrive at the production cost precisely.

  • Scenario

    A job worker who accepts job orders from multiple manufacturers wants to maintain order wise track of the raw materials supplied by the principal company, and pending orders. At the same time, he wants to do a raw material wise tracking. Sometimes he purchases raw materials, which again needs to be tracked.

    How Tally handles it?

    The job worker can create a primary godown where his own stock is tracked. He can also create another godown where third party stock is managed. This affects the inventory books but not the account books. Configuring options can enable him to allow third party stocks to affect his account books.

    Furthermore, he can view reports that give him details of incoming and outgoing stock items.

  • Scenario

    You are a manufacturer of automobile spare parts. You outsource manufacturing of press components to job workers. You provide raw materials and in return get finished goods from them. Since you have multiple job workers from whom you get these components done, you want to keep a track of what material you have issued to whom and what has been received back.

    How Tally handles it?

    Tally.ERP 9 provides advanced godown management solutions. Configuring options enables you to create godown that either affect accounts or inventory. For this scenario, you can create a godown that affects the stock counts from your godown. Transaction can be printed and used as challans or a delivery document. To know quantity of finished goods and outstanding raw materials, you can generate reports that provide summaries of your stock movement.

Payroll

If you run an organisation that wishes to manage payroll processes in-house, look no further. Tally.ERP 9 is packaged with a secure, flexible, built-in Payroll management feature. Use our embedded, insightful reports to your advantage to streamline and simplify payroll accounting, salary processing, and payroll statutory forms.

FEATURES

Create and maintain employee profiles using Tally.ERP 9. You can also group/categorize them according to your requirement, and define pay structures. Quickly display details of an employee or a group of employees with the Employee Profile Report.

Simplify your in-house Payroll processes with Tally.ERP 9's advanced Payroll management capabilities. From recording attendance and production count, Tally.ERP 9 also assists you in e-mailing or printing pay-slips. Also benefit from generating and printing a payment advice for an employee or a group of employees.

With Payroll in Tally.ERP 9, you can effectively manage Tax Computation for your employees. The Tax Computation Report displays the Employee wise Income Tax Computation details in the Form 16 format. Furthermore, view and handle exceptions effortlessly.

You can also track loans and advances paid to employees.

Tally.ERP 9 generates statutory reports with regard to Provident Fund, Employee State Insurance, Professional Tax, Gratuity and Income Tax. Explore from a collection of various supported forms that aids in eliminating complexities from completing payroll processes.

REAL LIFE SCENARIOS
  • Scenario

    A business has multiple departments, divisions, and functions. The company wishes to classify the people appropriately.

    How Tally handles it?

    Multiple departments like Sales, Procurement, IT can be created as employee group. Further categorisation - Sales Planning, Analytics, and Sales executives - can be created within an employee group. Furthermore, levels and cadres can be created, and salaries can be defined accordingly.

  • Scenario

    An employee has approached the accounts department requesting pay slips of the last three months for applying a bank loan.

    How Tally handles it?

    The company generates the employee's payslips for the required period, and e-mails it with the company logo.

  • Scenario

    In a batch of newly hired employees, many who had applied for PAN cards hadn't furnished the PAN details yet. Tax would be collected at a higher rate if PAN details are not available. The company staff now have to go through the employee profiles manually to identify records without PAN and update the details.

    How Tally handles it?

    Using a specific report in Tally.ERP 9, all the employee records without PAN can be filtered without wading through all the profiles. PAN can be quickly keyed in, and the employees who haven't provided can be followed up and asked to provide the same.

  • Scenario

    A few employees have requested the employer not to deduct TDS for a couple of months.The employer needs the details of those employees to recover TDS.

    How Tally handles it?

    The employees can use the reports that have specially been designed to give the employer details of TDS collected and the variance. The employer can now collect TDS appropriately to recover the TDS amount.

  • Scenario

    The employer has revised the salary of an employee with effect from 01—09-2016. However, the new salary is with effect from 01-04-2016. The difference in the salaries from April to September is paid out as arrears.

    How Tally handles it?

    Using Tally.ERP 9, the employer can create a ledger to account for arrears. When settling the arrears, just selecting the ledger created for arrears will auto-fill the amount, and the arrears can be disbursed instantly.

  • Scenario

    Every manufacturing firm wants to have sufficient stock for supplying and does not want to run short of stocks. So they want to supervise how many days an employee is working and how many units are produced. Based on the number of units produced and number of days worked, his wages are computed. Overtime charges have to be computed for employees who have clocked more hours.

    How Tally handles it?

    Manufacturing units can create and use attendance types for production and select the required unit of measure. Creating pay heads with these attendance types and specifying the computation formula for calculating the wages will process the wages of the employees based on the production per day. Selecting Hours as the Units in the Attendance Type, selecting it in the pay head for employee earnings with the appropriate computation formula makes provisions for accounting for overtime payment.

Purchase Management

Managing purchases efficiently translate into saving of costs directly and indirectly. Save costs directly by availing best prices and discounts, and indirectly by gaining the visibility a business owner needs into the company's funds spent on purchases. A good purchase management system guarantees good vendor relationship, and better supply chain management.

For most businesses, purchase management starts with an indent to procure goods, followed by receiving and comparing quotes from vendors, and finalizing the best suited vendor to purchase from. Some businesses keep track of the entire procurement cycle, beginning from the purchase order to the goods receipt, whereas some businesses choose to record the purchase transaction directly. You may change your preferences and Tally.ERP 9 dynamically adapts and works as smoothly as ever more.

Tally.ERP 9 caters to all your needs for an effective purchase cycle. Purchase Order, Goods Receipt, rejections and returns, advances, debits, and payments - Tally's simplicity makes procurement and purchase seem easy and manageable.

FEATURES

Whether you purchase on cash or credit, Tally.ERP 9 is up to task to record every detail of the transaction. When you receive goods from your suppliers, align your entries with supporting documentation. Include additional costs like freight charges and even manage input taxes seamlessly. Difference in quantities of items received? Have to record receipt of samples and freebies? Or record expenses or purchase of capital goods? Tally.ERP 9 has provisions for all your requirements. View details of purchases through the Purchase Register and track movement of purchased goods to various godowns to get stock visibility godown wise.

Tally.ERP 9 makes pending purchase orders available for selection while you record a good receipt or purchase. This ensures easy data entry as details of the purchase order are automatically filled in. Have order position details at your fingertips. Be updated on what portion of your order has been delivered and what is pending. If for some reason, there are intermediary cancellations, then with Tally.ERP 9 you can conveniently pre-close the relevant orders by the click of a button.

It is crucial to maintain sufficient stocks to meet customer needs. Define reorder levels based on the current available quantity or even past consumption patterns, and Tally.ERP 9 will ensure you never run out of stocks. You will be updated about the shortfall in stock and therefore decide the quantity to be ordered.

Record a receipt note confirming that you have received all goods in good condition. A receipt note has to be accurate because you are validating the quality of the goods when they are received. You can track the Receipt Note to an invoice, and the inventory and accounting books are updated accordingly. You can skip the tracking number and still record the receipt note such that only the inventory books are updated. View all incomplete inventory transactions in the Purchase Bills pending report.

The need to record sales returns occurs in the event of the goods not meeting the expected standards or when excess quantities ordered or delivered. Returns after delivery should impact only the stock, whereas returns after invoicing should impact both stock as well as books of accounts. Tally.ERP 9 provides support for purchase returns via two effective voucher types. It also ensures that real time information is displayed in your books always.

Inefficient control of payables impact your credit worthiness and disrupt trade relationships. Tally.ERP 9 gives you complete control over your payables. View your payables, age wise. View outstanding bills, and conveniently record payments by the click of a button. Keep tabs of how much is due to whom and when, and manage advances, payables & post-dated cheques.

REAL LIFE SCENARIOS
  • Scenario

    Some businesses place multiple orders with their vendor and settle payments together. For example, a weekly purchase invoice is generated. All these purchase invoices are consolidated and paid at once. Sometimes a partial payment is made and the remaining is settled later.

    How Tally handles it?

    The business can record one purchase invoice and select multiple order numbers against which the purchase invoice is recorded. Monthly once, when recording the payment, all pending bills against the selected party appear. Multiple bills can be selected. The amount can be settled partially. Tally.ERP 9 gives you complete visibility into outstanding bills with which you can instantly know the amount overdue and the age of the bill.

  • Scenario

    A store that deals with lampshades and chandeliers incurs heavy expenses on packaging material to ensure the goods are safely delivered to their location. The business intends to account the expenses incurred to avoid loss.

    How Tally handles it?

    When recording a purchase entry, additional expenses like Transportation, Packaging, and so on can be included. You can allocate the expense incurred to the purchase cost of the product. Apportion the cost suitably to arrive at the cost of the product precisely.

  • Scenario

    A computer assembling unit procures the necessary components only after receiving orders from customers. At the time of raising the sales bill, due to the unavailability of the items, the sales bill will be raised for negative stock.

    How Tally handles it?

    Although the sales bill is recorded, once the purchase of these items is recorded, the inventory books are updated, and negative stock is adjusted instantly.

  • Scenario

    Consider a firm that sources water bottles from a fixed vendor. The firm raises a blanket order for 400 bottles per month for an average consumption of 100 bottles per week, and makes a monthly payment for 400 bottles.

    How Tally handles it?

    The firm raises a delivery note every time a batch of water bottles are delivered. Towards the end of the month, one consolidated sales invoice is recorded, tracking all the delivery note vouchers and the payment is made.

  • Scenario

    An electrical switchgear manufacturing company manufactures medium voltage and high voltage switch sockets and regulators mainly for the industrial segment. Due to uncertainty of orders, they planned to diversify their business into the residential segment and add low voltage switchgears in their product portfolio. Due to this the number of SKUs they were dealing with increased from 100 (approx.) to 500. Procurement and management of large number of SKUs (500+) became a challenge. They need a system that would notify when stock went below a defined level, so that they would replenish their inventory.

    How Tally handles it?

    To track and manage the stock level of huge numbers of stock items, define minimum quantities for each stock item in Tally.ERP 9, beyond which the item has to be procured. Benefit from the comprehensive reports to give you a view of your stock position from orders pending to orders due, and the nett available stock. Decide the quantity to be procured based on the shortfall.

  • Scenario

    You placed an order for 1000 water bottles. 500 bottles were delivered promptly. but there was a delay in the delay of the remaining order. You decide to cancel the order but only for the undelivered stock.

    How Tally handles it?

    Using Tally.ERP 9, you can pre-close an order by the click of a button. You can record the reason for pre-closure for later reference. The details of all such pre-closed orders are available in a report.

Sales Management

Be it the simplest of sales processes involving just a sales invoice or a comprehensive sales cycle involving a sales order, delivery note, rejection in, sales invoice, credit note, and receipt. Tally.ERP 9 caters to all your needs. Tally.ERP 9 dynamically adapts to your evolving business needs, and incrementally unfolds its capabilities as per your requirements. Go ahead and re-order your sales and purchase cycles, you will be amazed at the flexibility you are supported with.

With sales being the lifeline of your business, sales operations directly impact growth and profitability. Tally.ERP 9 helps in monitoring and optimizing your sales processes, with it's exceptional capabilities like invoicing, sales order processing, sales returns, price list and discount management, and receivables management.

FEATURES

Generate your sales invoices quickly and easily, with instant impact on your inventory, accounts, and taxation. Use our POS invoices for your retail needs, simplifying all over-the-counter cash sales. Moreover, take charge of credit management and staying on top of your game by simply defining credit limits. Tally.ERP 9 instinctively warns you when the credit limit is crossed.

With Tally.ERP 9, gain access to a host of reports that present you sales data that aid you in rapidly detecting and correcting your errors. Perform a relative analysis of data across different periods, between different companies, between different accounting heads, and so on. Organizations with complex business requirements including multiple locations/godowns, or even batch management, can benefit from Tally.ERP 9's advanced sales management processes.

Additionally, give that touch of finesse to your Invoices by printing your company logo on it!

Managing your sales orders can be more convenient, time effective, flexible, and error free. In this highly competitive world, the more time you take to process an order, the more you allow your competitors to have the winning edge. Reduce the time taken from order to delivery, with Tally.ERP 9.

Enter order details, check stock availability, confirm the order, and track the order to completion, and have order position details at your fingertips. Never let the customer satisfaction level of your business see a dip because of delay in meeting your orders. Get visibility into the quantity of items ordered, quantity delivered, and quantity pending to be delivered. Stay on top of unfulfilled orders, and partially fulfilled orders to immediately act on, and deliver the goods. If for some reason, there are intermediary cancellations, then with Tally.ERP 9 you can conveniently pre-close the remaining orders by the click of a button from a report or from a voucher.

With Tally.ERP 9, you can track the sales to the delivery note and details of your sale reflect in your books of accounts, instantly. Configure delivery notes to include shipping details for export transactions.

Incomplete sales processes turning out to be costly? With Tally.ERP 9, track each step in your sales cycle using specially designed reports. Identify when goods have been delivered but not fully invoiced or instances where invoices have been raised but goods have not been delivered.

The need to record sales returns occurs in the event of the goods not meeting the customer's expected standards or excess quantities ordered or delivered. Returns after delivery should impact only the stock, whereas returns after invoicing should impact both stock as well as books of accounts. Tally.ERP 9 supports sales returns via two voucher types: Rejection In and Credit Note. Handle returns after delivery through Rejection In and handle returns after invoicing through credit notes. Ensure that your books are a true reflection of your business process.

An up-to-date price list quickens your sales processes. Tally.ERP 9 assists in creating more than one price levels, when you have different price structures for different purposes or types of customers. Define varying discounts or prices, as required. You can have floating price levels, applicable for a specified period of time.

Inefficient control of receivables impact cash inflow and block your resources for business operations and hence affect growth. Tally.ERP 9 gives you complete control over your receivables. View your receivables age wise. Send reminder letters to your customers with details of their outstanding bills effortlessly from Tally.ERP 9. View outstanding bills, and conveniently settle bills by the click of a button.

One of the biggest challenges in credit sales is the unpredictability of receivables. Effective monitoring of payment performance of debtors is essential in avoiding the company's finances from being susceptible to bad debts. Use Tally.ERP 9's Ledger Payment Performance report to gauge the average time customers take to pay their bills. Tally.ERP 9 ensures that you have a detailed position of debt collection at your fingertips.

REAL LIFE SCENARIOS
  • Scenario

    A household appliances distributor has high demand for air conditioners in summer. He has placed orders to replenish the stocks and has received the goods. Sales being at its peak, he hasn't had time to update his books of inventory.

    Customers have purchased air conditioners, and are waiting for the billing to be completed.

    When processing the sale, the software application shows negative stock balance. The distributor can't park billing to update the stock, and hence keep his customers waiting.

    How Tally handles it?

    You can configure Tally.ERP 9 to display a warning message when you are billing items that are out-of-stock.

    However, in busy hours of business when you have no time to update your books of accounts but are sure that stock is available, you have the flexibility to ignore the warning message, and continue billing. Tally.ERP 9 is designed to allow continuity of business operations at all points of time.

    Later, when you enter your purchases, Tally.ERP 9 accounts for the sales made, thereby providing real time availability of inventory.

  • Scenario

    Velocity Electronics is into both sales and service of air conditioners. The business needs to raise a service bill for maintenance of air conditioners. In case of sales, they need an invoice to record the item details.

    How Tally handles it?

    When recording transactions, Velocity Electronics can record an account invoice when a service bill for maintenance is recorded. The business can choose an item invoice to record the sales. The invoice will present the item name, quantity, rate, and amount. When entering data, moving from one invoice to another is simple and can be done by the click of a toggle button.

    Additionally, Velocity Electronics also has the flexibility to record sales and service, both in a single invoice. Various invoice formats can also be maintained.

  • Scenario

    A wholesale trader of grains who sells to retail stores as well individual customers', needs to bill in different units of measurement. While he sells in Kgs to an individual customer, he will use quintals when selling to retailers. Also, there may be a difference in pricing based on the quantity sold.

    How Tally handles it?

    Tally.ERP 9 has the capability to deal with multiple units of measurement for one item, and also draw a relationship between the two measurements. In the above scenario, the trader creates both the units (Kg and quintal) and then creates another unit that relates both these units.

    He then creates price lists for each customer type with varying prices based on quantities being sold. When used in a transaction, the price lists are applied according to the customer type or quanitity selected.

  • Scenario

    A furniture dealer places an order for 1000 chairs. However, the store has a stock of 900 chairs only, which are delivered immediately to the dealer. Therefore, the store raises an invoice for 900 chairs, and the stock is sent to the customer along with a delivery note. The remaining 100 chairs will be delivered after a week. The business needs a strong tool to track outstanding sales orders.

    How Tally handles it?

    In the sales order, the delivery is split for two dates. One with the immediate delivery of 900 chairs, and the remaining 100 chairs are marked as due after one week. The stock is dispatched with a delivery note for 900 chairs. The order number is tracked in the delivery note. The sales order outstanding report shows the balance quantity that needs to be delivered. If the order hasn't been completed within a week, the balance quantity will reflect as orders overdue. When the delivery note or sales for the balance 100 chairs is recorded, the reports get updated instantly. However, due to some reason, if the customer cancels the order, pre–closing is just a button away. The store can record the partial quantity that wasn't delivered with the reason for pre-closure.

  • Scenario

    A distributor dealing in electronic goods gives one month credit to his customers. But when he is purchasing from the manufacturers, he has to make an upright payment. The distributor will be able to effectively manage his purchases and sales if his creditors pay on time. Whenever a customer is not able to pay within the credit duration, the distributor's operations are also disrupted as he does not have sufficient funds to pay for his purchases.

    How Tally handles it?

    The distributor defines a credit period of one month for all customers who buy from him on credit. Towards the end of a month, the distributor checks his Bills Receivable report, which shows him the pending amount and due date. The distributor can identify bills that are overdue and send them reminder letters within no time, using the standard template available.

    Furthermore, the distributor gets a warning message when invoicing for customers that have exceeded the credit period. This will help him be in complete control of the outstanding bills.

    The distributor can check the payment performance of his customers, and analyse the turn around time of payment. The distributor can encourage prompt payment by providing attractive discounts to the early payers.

  • Scenario

    An automobile spare parts trader deals with individuals, auto-mechanics, transport companies, and other stores who buy from him. They deal with a huge number of SKUs or items, maintenance of which is a nightmare. The price of each stock item varies with each transaction, based on the quantity sold, even when sold to the same customer. Tracking sales and maintaining prices are imperative for a business of this type.

    How Tally handles it?

    The spare parts trader creates Price Levels in Tally.ERP 9 for each type of customer. He then creates custom price list for these customer types. He selects the items and defines the quantity range for which a price can be applicable. He also defines the additional discount percentage, and date of applicability for the prices.

    During invoicing, the trader selects the required price level, and the stock item. Automatically, the price of the stock item is displayed. Depending on the invoice date and quantity sold, the price varies. This allows having floating rates for stock items.

    However, the trader has the flexibility to overwrite the prices defined for an item.

  • Scenario

    Buyers do have multiple branches and they request suppliers to deliver products to their different branches. Businesses must maintain multiple addresses of their customers to cater to this requirement.

    So multi address of buyer helps to track to which location the party required supplies, so that same can be defined on the invoice as a proof of delivery to the appropriate location.

    How Tally handles it?

    To meet the requirement of using multiple addresses for the same party, Tally.ERP 9 gives the flexibility to create multiple address types for a party in the ledger master. For example, Head office and Branch office can be created as address types.The contact person's name can be different for each person, and other details like fax number, and e-mail ID specific to a particular address can be maintained. Statutory details like VAT/TIN, Excise Registration No., and more can be specified.

    When recording a sales invoice, just by selecting the respective consignee address, and supplier address, all relevant details are displayed, and can be printed in invoices too.

  • Scenario

    You have realised that off late you face shortage of cash for repaying your debts. However, your sales have been good, and you want to know why there is shortage.

    How Tally handles it?

    You can use the powerful Ratio Analysis tool in Tally.ERP 9 to get a bird's eye view of the financial position of your company. This report gives you the status of your cash, banks, receivables, payables, stock-in-hand, or any other fundamental issue relating to your company's net worth.You can interpret this data,and identify gaps.

  • Scenario

    A trader and his customer are are having a dispute over a small payment. Meanwhile,the customer has placed a new order and released the payment for the order. The trader wants to book part amount to the outstanding as per his books and record the remaining payment for the new order. But the customer is denying that any payments are due from him. While they sort the dispute out business continuity has to happen by parking the amount received as on account till clarity between the customer and supplier is reached.

    How Tally handles it?

    While they decide over the outstanding bill, the amount received has to be accounted for, and there is no particular bill towards which this amount can be adjusted. Selecting the Type of Reference as On Account will account for this amount without tagging it to a specific bill. However, after sorting the differences, the trader can alter the type of reference to tag it against the appropriate bill.

Tax Compliance

Statutory compliance is a need for every business.

Tally.ERP 9 promises to simplify every tedious step of tax compliance processes. With Tally.ERP 9, eliminate all chances of errors that result in penalties. Built with a robust, powerful statutory solution, Tally.ERP 9 is designed with intuitive intelligence to help you manage your taxes efficiently across the diverse tax regimes. What's more? You need no prior expertise in tax compliance to record transactions with statutory implications.

With the constantly evolving tax rates, forms, and annexures, compliance with local tax laws can be demanding and time consuming. Tally.ERP 9 enables you to create and define the right applicable tax rates as in when required. You can quickly identify and resolve errors and exceptions in transactions, with our advanced categorization of transactions. Tally, by default, determines transactions that need to be included while filing returns. Additionally, make your annual audit process swifter and easier by including only the necessary transactions while filing your returns.

FEATURES

Get started with VAT in Tally.ERP 9 through a simple setup process. You can define tax rates for a period by stating the date of applicability. Tally.ERP 9 intuitively identifies the nature of your transactions and calculates VAT based on the details entered in the masters.

With Tally.ERP 9, you can account for regular VAT transactions, CST in an interstate transaction, exports, imports, works contract, and state specific additional cess. Meet all your state-specific needs – forms, annexures, and reports – that are available within the product.

Taxable inter-state trade can now be manageable and easier. Tally.ERP 9 assists you in ensuring tax compliance across the country. Experience the flexibility, simplicity, certainty, and instantaneity that is packaged with the statutory solutions provided.

Meet all your state-specific needs – forms, annexures, and reports – that are available within the product. What's more? You can send reminder letters to your customers for forms not yet received from them, as well as create covering letters to send along with forms to your suppliers.

Service tax management is now effortless and hassle-free. Tally.ERP 9 ensures thorough statutory compliance with extensive, insightful reports that allow you to identify and rectify any possible errors. Generate, file, and save your returns with the required forms and annexures – all from within Tally.ERP 9.

With Tally.ERP 9, you can deduct tax at source in a single voucher at the end of a user-defined period for all TDS related transactions. Furthermore, identify and define classifications based on your requirement and link these to your master data. Yes, you can override these classifications at the voucher entry level if required.

Similar to TDS, the Tax Collection at Source (TCS) module in Tally.ERP 9 is packaged with ingrained traits of simplicity and flexibility. Experience user-friendly computation processes and return generation. Use Tally.ERP 9 to generate, save, and e-file accurate TCS Returns.

Tally.ERP 9's robust capabilities for excise, empower manufacturers and dealers with seamless excise duty management. It ensures accurate returns are generated for smooth statutory compliance at all times. Dealer's Excise is fully-integrated with Excise for Manufacturers, to support those who trade as well as manufacture.

REAL LIFE SCENARIOS
  • Scenario

    In order to ensure tax compliance, you spend 3 to 4 days during the return filing week to audit, check, and correct your business transactions. During this period, you will also be spending time with your CA to provide necessary details. In this scenario, your business needs might get side-lined. So, how can you ensure that your business remains your primary focus?

    How Tally handles it?

    You can use specific reports in Tally.ERP 9 to quickly identify and resolve exceptions, reducing the impact on business processes. Tally.ERP 9 provides reports that give you a count of all the transaction that don't qualify for filing returns, and the type of information that is missing in each of the transactions. Tally.ERP 9 is intuitively aware of the information that needs to be present in your business data to file periodic statutory returns. When such information is not available in the transactions, they are set aside as exceptions to be resolved.

  • Scenario

    A CA needs to finalise and file returns for customers every month. When he receives data from clients at the last moment, just before the lapse of the filing date, it is quite challenging for him to handle and fulfill all the requests. He also has to verify the quality of data, correct discrepancies, prepare the return, and upload it to the Department portal. This will not be easy when there is a delay from multiple customers and/or he needs clarifications before returns can be filed.

    How Tally handles it?

    The CA can use the various distinct reports in Tally.ERP 9 to quickly identify and resolve exceptions. These reports give a count of all the transaction that don't qualify for filing returns, and the type of information that is missing in each of the transactions.

    When the CA receives Tally data from a customer, he has to look for errors that may prevent him from filing returns. Identify exceptions, and also fix them easily.

  • Scenario

    A CA is not aware of the data changes done by the client after the returns have been filed. How does he handle queries from the department at a later stage or during subsequent filing?

    How Tally handles it?

    Once the returns are saved, they will be retained. So, any changes to the transactions of that period will not appear in the saved return. With Tally.ERP 9, the CA can easily identify the master or voucher changes that were done later.

    The queries can be handled after consulting the customer and obtaining the cause of the changes.

  • Scenario

    A household appliances distributor deals in items with different VAT rates. It is not possible to raise multiple tax invoices for a single sale when the items sold have different VAT rates. How does he calculate the VAT amount on each item based on the VAT rate applicable?

    How Tally handles it?

    In Tally.ERP 9, you can configure VAT rates at the individual stock item or ledger level, at the stock group level, or at the company level.

    Different tax rates can also be assigned at the transaction level while selecting accounting ledgers. Therefore, you don't have to raise multiple tax invoices for a single sale.

  • Scenario

    Let us assume that the local sales tax rate is 5%. The sales made in the course of inter-state trade will attract the rates applicable for local sales. When a registered dealer submits a declaration in Form C, the CST charged is at 2%. However, the registered dealer is required to pay CST at local sales tax rates if Form C is not issued.

    How Tally handles it?

    To categorise different kinds of sales and purchase, Tally.ERP 9 has introduced classifications called natures of transaction.

    In case of an interstate purchase transaction with a Form C issue, you can simply use the nature of transaction Interstate Purchase against Form C. Tax will be calculated at 2% irrespective of the tax rate defined in the ledger or stock item.

    Similarly, there are natures of transactions for exempt, tax-free, consignment, transfer, export/import, and subsequent sales/purchase transactions.

  • Scenario

    A service provider receives an advance of Rs. 1000/- on which he pays advance service tax of Rs. 130/-. However, he is not able to provide this service and refunds the amount received. In this case, how can he adjust the amount of Rs. 130/- against the liability of service tax?

    How Tally handles it?

    When the service provider has already made service tax payment to the department but could not render the service later, then he can adjust the amount by recording an adjustment entry using a journal voucher.

    In the journal voucher, he has to select the Nature of adjustment as Tax Paid but Service not rendered Rule 6(3) Adjustment.

  • Scenario

    MKCG Enterprises received services from a security agency for Rs. 1,00,000. While raising the invoice, the service provider has charged service tax on 25% of the service bill, which is approximately Rs. 3,750 (15% ST of Rs 25,000). On the remaining 75% of the assessable value, MKCG Enterprises has to calculate service tax payable to the government, which is approximately 15% of Rs. 75,000, that is, Rs. 11,250.

    How can a partial reverse charge be levied by MKCG Enterprises?

    How Tally handles it?

    In Tally.ERP 9, configuring and defining the right details during ledger creation, efficiently takes care of all your accounting difficulties.

    MKCG Enterprise selects and configures his purchase ledger with the appropriate types of transaction that are available by default. Based on these definitions, your service tax is automatically calculated. In your payment voucher, with liability as your payment type, partial reverse charge is achieved.

  • Scenario

    National Enterprises received a bill for Rs. 45,000/- from Prompt Consultancy towards commission charges. Prompt Consultancy has been granted a lower deduction certificate for deduction of tax @ 5% on commission.

    How Tally handles it?

    A TDS deduction enabled party ledger is all you need to solve the above scenario.

    National Enterprises can predefine the nature of payments and record a journal voucher to account for TDS Deduction at Lower Rate. What's more? You can deduct TDS in the same voucher or pass another one.

  • Scenario

    If you have granted a lease or a license, or transferred any right or interest for the purpose of business (for example, in a parking lot, toll plaza, mine, or quarry), you can collect tax at source from the licensee or lessee at the prescribed percentage.

    For example, ANM Tech Park is renting out their parking lot to Prakash Enterprises for ₹ 2,00,000 for the month of May.

    How Tally handles it?

    ANM Tech Park records a journal voucher debiting and crediting the appropriate ledgers. With configurations for TCS configurations already set at the master level, Tally.ERP 9 makes it simple for calculation and accounting, no matter what the scenario.

  • Scenario

    ABC Company is registered as both excise dealer and importer. It has recorded purchase and sales from both the units. Now the company wants to maintain only the dealer unit. However, there are unsold goods in the importer unit that have to be transferred to the dealer unit by closing the purchase bill references of importer unit.

    How Tally handles it?

    Tally.ERP 9 offers facilities to record and account for stock movement. ABC company can pass a material out voucher to record the movement of goods into the dealer unit and then pass a material in voucher to show this reflection in the dealer unit. This ensures accurate dealer units and will also be reflected in the RG 23D form.

  • Scenario

    Sometimes after the purchase of goods, there are chances that some of the purchased goods might be damaged or there might be a shortage in the quantity of goods delivered. However, during the purchase, the importer has already incurred a tax. Similarly, such instances might occur during sales. In these cases, the incurred tax has to be reversed.

    How Tally handles it?

    To categorise different kinds of sales and purchase, Tally.ERP 9 has introduced classifications called natures of transaction.

    Record an excise journal voucher with the nature of payments provided by Tally.(Loss or Damage of Excise Goods). Debit and credit the appropriate ledgers, select your bill reference and quantity of damaged goods. With the right configuration at the master level, reversal of incurred tax is automatically applied.

Accounts Management

Accounting or book keeping is an important aspect of running a business successfully. With up-to-date, accurate financial data, be on top of your tax liabilities, manage payables and receivables, be aware of the financial health of your organization, and address any query from stakeholders - all this because information is at your disposal.

Tally.ERP 9 provides simple-to-use accounting features that enable you to record business transactions easily. You can record transactions necessary for your business by creating and maintaining masters, vouchers, and generating reports. It also allows you to perform and manage all of the major accounting operations in your business.

FEATURES

Tally your books accurately! With Tally.ERP 9, automate your invoicing processes or customise invoices, using predefined accounting classifications and classes. Experience simple, fast, meticulous accounting management. Accelerate compliance activities by effortlessly recording statutory transactions. Tally.ERP 9 gives you great flexibility in setting up your chart of accounts. It allows you to group your ledger accounts right at the time of creating your accounts chart. Your reports and statements reflect the desired classification at all times. You can create more ledgers and groups, as per your business requirement. What's more? Generate, view, and automate your reports to view data that help you analyse and foster financial status.

Calculate interest with every transaction in Tally.ERP 9. Choose from a variety of interest styles that favour your business methodology. Simple or compound, Tally simplifies your experience substantially. Levy different interest rates with increasing time durations on outstandings. View specific reports and benefit from detailed interest due's break-up.

In Tally.ERP 9, you can identify the cost effectiveness of a project, a department or a team, or an employee with ease. Cost centre break up report with revenue accounts becomes a powerful performance statement of profit and loss reflecting the activities of the cost centre. For example, assign expenses and sales to employees, and you can identify resources that are most effective.

Globalization offers promising opportunities for businesses of all sizes to expand and indulge in multi-national trade. However, these opportunities are accompanied by the challenges of handling fluctuating FOREX rates, and presenting financial statements in the home currency with the implications of the foreign currencies. Use Tally.ERP 9 to create as many currencies as you require. Define the rate of the currency, the standard selling rate, and buying rate. Tally.ERP 9 calculates the FOREX gain or loss depending on the rates defined. Adjust FOREX gains or loss that may occur as a result of daily variations in rate by simply recording a journal entry.

Your Balance Sheet is a snapshot of your company's financial condition. View the Balance Sheet on a date specified by you to improve visibility and call for necessary action. You can also configure to view your balance sheet in diverse ways - compare financial statement of different periods for different branches, and view them quarterly for improved insights and analysis. Furthermore, you can integrate your accounts with inventory. Inventory balance figures are updated on your balance sheet and P&L automatically.

Analyse the movement of funds/cash and change in the financial position of your company between two accounting periods. Set up necessary controls and budgetary allocations that aid in deciding future financial policies. Gain deeper visibility on the sources from which additional fund were derived and for which these funds were used.

Create as many bank accounts as you want in Tally.ERP 9 and maintain all details effortlessly. Details like account number, IFSC, and address are maintained. Configure your cheque book details for each bank and enable auto bank reconciliation. One-time entry of bank details for your parties enables smooth transfer of e-funds. By just selecting the bank of your party, Tally.ERP 9 identifies if the transfer is to the same bank as the company, or inter-bank. Choose from a wide range of transaction types like cheque/DD, Electronic Cheques, e-fund transfers. Generate cash deposit slips for depositing cash and print deposit slips with the denomination details. With Tally.ERP 9 generating and printing payment advice to be sent to suppliers or other parties along with the cheques or other instruments is also easy. Also, generate deposit slips for payments received through cheque or demand draft which need to be deposited into the bank.

Tally.ERP 9 provides effective cheque management systems by allowing creation of multiple cheque books with unique ranges for every bank. You can also keep track of your post-dated cheques. Maintain multiple cheque books with cheque range and use it to auto-increment cheque number during voucher entry. This, along with duplicate cheque number validation, will reduce manual error and increase the speed of data entry. Cheque register is a tool to manage cheques through their lifecycle – from issue to reconciliation. Identifying unreconciled cheques and reconciling them is just a click away. Tally.ERP 9 provides more than 350 cheque formats (powered by TSS). Enjoy the flexibility in defining cheque dimensions as per your requirement. Use the cheque printing report and print multiple cheques in one go.

Difference in book balance and bank balance is very common but the differences could result in bounced cheques or exhausted bank balances. Reconciling your books of accounts with your bank accounts is critical. With Tally.ERP 9, you can easily access accurate information by using the Bank Date to mark your vouchers. View statements of verification based on the clearing date for smooth and hassle-free reconciliation.

The convenience of making your payments anytime, anywhere, is now possible with Tally.ERP 9. Tally.ERP 9 syncs your bank master, party master and voucher entry into a common platform sending the payment transaction to the bank. The e-Payments feature in Tally.ERP 9 allows you to make electronic fund transfer from one bank to another. You can choose to make payments through e-Fund Transfer, Electronic Cheque or Electronic DD/PO. You can send completed payment transactions to the bank, with accurate bank details, either during voucher creation or from an intuitive e-Payments report. e-Payments in Tally.ERP 9 is supported for both vendor and payroll payments.

REAL LIFE SCENARIOS
  • Scenario

    A distributor of soaps and detergents sells to wholesalers and retailers. However, she does have a small share of end consumer customer base. She wants to diversify her business and venture into retail sales, and therefore wants to track if it is profitable.

    How Tally handles it?

    Using Tally.ERP 9, the distributor can categorise her sales into retail and distribution sales. By the click of a button, she can filter the sales transactions done for retail customers and know the sales and profit achieved through retail sales.

  • Scenario

    A business owner wants to charge simple interest on customers who don’t make their payments on time. He wants to calculate a monthly interest of 12% beyond a certain duration.

    How Tally handles it?

    In Tally.ERP 9, you can activate and define interest calculation criteria for your customers. In the above scenario, the business owner activates interest calculation for his customers, sets a 30 day interest period, and defines the interest rate at 12%.

  • Scenario

    You have taken a loan from the bank to start a new business, and the interest on the loan is compounded annually. You would like to monitor the interest paid towards the loan. You have also made investments on which you would like to know the interest earned periodically.

    How Tally handles it?

    You can use Tally.ERP 9 to account for the loan and book compound interest. Monitor the interest on the amount through the ledger interest report. As you settle the principal amount, the interest is calculated on the revised principal. Activating interest calculation for the required indirect income ledgers, and specifying interest details will let you calculate the interest earned on investments. You can view the ledger interest report for the income ledgers required to give you complete details of interest earned.

  • Scenario

    You are studying the Balance Sheet of your company. You want to check the details of a specific group displayed in it, like Fixed Assets.

    How Tally handles it?

    Pressing Enter on the required group, takes you to the group summary, where you can analyse the group wise break-up. Just by clicking the Esc key, you will go back to the Balance Sheet.

  • Scenario

    You are viewing your Day Book at end of the day and reconciling your physical bill copies. The totals of your purchases are not matching. You need to identify the error and rectify it.

    How Tally handles it?

    You don't have to exit Day Book to check your transactions. From the report, you can filter transactions based on their voucher number or party details. You can drill down to the transaction level, compare the transactions with your physical bills, and make necessary changes.

  • Scenario

    You have received a payment in the form of a post-dated cheque. You want to record the receipt of cheque immediately, although the transaction will be effected on a later date.

    How Tally handles it?

    Enter a post-dated transaction and mark it as post-dated. The transaction will not affect the books of account until the specified date. Similarly, you can record post-dated vouchers for recurring transactions like rent, electricity, and EMI.

  • Scenario

    You want to custom create your invoice numbers in a chronological format. You wish to have the current year in the bill as an identifier. You want the invoice number to sequentially increment based on the format you prescribe.

    How Tally handles it?

    Use the advanced configurations for voucher numbering and specify the year either as a suffix or pre-fix to your voucher number format. Tally.ERP 9 accordingly positions the voucher number. Additionally, specify the width of the numeric part, and pre-fill the invoice with zeroes if your format requires.

  • Scenario

    A business man needs to fulfill a recently acquired order placed by a manufacturing unit. For this particular order, he needs to invest in new machinery and employ more manpower. To fund the requirement, he contacts two of his customers who agree to pay him only 30% of their dues before the end of their credit cycle. To complete this order within the agreed timeline, he decided to apply for an OD from the bank. He also gathers information on his eligibility amount and actions required to extend the same, if needed.

    How Tally handles it?

    Tally.ERP 9 features a Bank OD ledger as one of it's predefined ledgers. For this scenario, he can create a ledger under the already available Bank OD primary ledger. He can now track, record, and maintain all information regarding his OD using Tally.ERP 9.

  • Scenario

    A business owner needs to gather bank balance information before he issues a cheque to the vendor.

    How Tally handles it?

    In Tally.ERP 9, the Cash/Bank Summary report provides an overview of your bank accounts. You can make an informed decision using the information available in this report before you issue a cheque.

  • Scenario

    A business needs to track cheques that have been issued, cancelled, lost in transit, and so on.

    How Tally handles it?

    Using the Cheque Management feature in Tally.RP 9, a user can track his cheques. The Cheque Register report provides an overview of all the cheques that have been issued, cancelled, blank, and so on.

  • Scenario

    A customer purchases machinery worth Rs.40,000 and opts to make his payment in instalments. The customer wants to plan his payments.

    How Tally handles it?

    The post-dated cheque facility in Tally.ERP 9 allows you record a transaction for a future date. This customer can issue post-dated cheques for the pending instalments. Issuing post-dated cheques will not have an effect on his books of accounts.

  • Scenario

    While purchasing a high valued asset, post-dated cheques are issued to the vendor. Printing these cheques are preferred from manually writing them.

    How Tally handles it?

    Tally.ERP 9 provides you with a set of "ready-to-use" cheque formats of various banks. Select the cheque format of your bank and fill in the details. Next, print the cheque format with the required details. These cheques can be created for a future date without having an impact on the company accounts.

Application, Data, and Security Management

At Tally, we have a hard-earned reputation for empowering businesses with stable, effective software products. Tally.ERP 9 has all the features required for high-performance business management. You bank and pay utility bills from home, why not do your business transactions? Or call up a stock status report and print a copy from wherever you are? Tally.ERP 9 has been designed with you in mind. Powerful connectivity makes information available with your staff, CA and other professionals, round-the-clock, in any place. It's also quick to install and allows incremental implementation-a novel capability that lets you activate just as many of its functions when required, even across locations.

With effective application, data, and security management, Tally.ERP 9 is a complete product that retains its original simplicity yet offers comprehensive business functionalities. With an ideal combination of function, control and in built ability to customise, Tally.ERP 9 permits business owners and their associates to do more.

FEATURES

Tally.ERP 9 offers to you an accounting environment that is flexible to adapt to your unique business needs. Catering to a variety of user-needs, you can choose from two distinct product editions - Silver and Gold. Apart from providing quantitative solutions, explore three different versions of each edition that define and grant feature rights only required by your business. Additionally, grant or restrict users from changing configurations, and even define access rights.

Ensure faultless data security through extensible security levels. Restrict access to different users based on your requirement. An administrator can define different sets of right for a data entry operator, a tax consultant, and even a project owner. In Tally.ERP 9, you can benefit from unique security levels for each company.

Prevent any loss of data with our one-step data backup optons.

Maintain complete confidentiality of information through the TallyVault. TallyVault allows you to store data in an encrypted format. This data cannot, under any circumstances, be decrypted or retrieved once it has been tampered with.

Tally.ERP 9 allows you to split data based on financial years. This will reduce the volume of the data, thereby reducing the load on the computer.

Accelerate business operations without spending too much time on migrating data from an earlier version to the latest.

Audit is an important function of any business organization, it denotes that the business has True and Fair transactions during the year. Tally.ERP 9 has an inbuilt feature- Tally Audit which enables the auditor to perform an audit or track changes that affect the integrity of a transaction, such as changes made to Date, Ledger Masters and Amounts in the Voucher are reflected in the Tally Audit Listings.

REAL LIFE SCENARIOS
  • Scenario

    A business user is afraid that his assistant might manipulate the accounts and use the cash for his personal expenses. He wants to avoid pilferage.

    How Tally handles it?

    In Tally.ERP 9, you can assign security levels for different groups of employees. In this scenario, he restricts access to receipts and payments and printing unsaved accounting vouchers. Therefore, the cash in the cash box is a true reflection of the earnings of the day.

  • Scenario

    A start up with 5 employees expanded in size and within a year had 50 employees working in the company. With the fast increasing count of employees, the people were reorganised into various departments. However, all employees accessing the entire data, made the data vulnerable.

    How Tally handles it?

    The administrator created security levels in Tally.ERP 9 and gave role based access to each company. For example, the purchase department could create and alter purchase transactions only, and not access the sales or any other cycle.

  • Scenario

    Your manager who is traveling, needs to view the company's balance sheet urgently. He needs your help.

    How Tally handles it?

    You can e-mail the balance sheet from Tally.ERP 9 as an attachment. You can also export the report to Excel and share the sheet with your manager.

  • Scenario

    An organization with 100 employees has to e-mail payslips to each employee. E-mailing one at a time will be time consuming.

    How Tally handles it?

    The operator processes salaries and uses the mass mailing feature in Tally.ERP 9. Payslips can be sent to an employee category or employee group, or to all employees in one go. Zero valued entries can be eliminated if required. The e-mail details are fetched automatically from the employee profile created in Tally.ERP 9.

Budgets and Controls

Plan your financial performances and provide structure to your organisation strategically, by allocating resources. Define an amount to each expenditure line thus maintaining short or long term organisation goals. At the end of the defined period, report, analyse, and forecast business operations to adhere to the identified goals or make required changes to improve revenue.

FEATURES

Viewing and analysing Variance reports aid better business-decision making, allowing you to manage business operations qualitatively. Use these reports provided by Tally.ERP 9 to deepen your understanding on financial under performances. Then re-align your strategies to meet and exceed performance goals by gaining the insight you need on accurate information.

Improve business forecasting with the Scenario Management feature provided by Tally. Lay out a game plan to deal with growing uncertainties by creating scenarios and analysing provisional reports. With a clear understanding of actual performance against defined goals, make decisions that drive efficiency and success.

Effectively manage receivables and payables by setting credit limits for your buyers and suppliers. Set credit limits are displayed while entering transactions, hence enabling you to make informed decisions.

REAL LIFE SCENARIOS
  • Scenario

    You are a construction firm and you have planned various housing projects in Bangalore. You have budgeted for each of the projects and want to control and track costs against the budget.

    How Tally handles it?

    Create multiple budgets using Tally.ERP 9 for each project. Track the actual expenses incurred and view the variance of actuals from the budgeted figures to be in control.

  • Scenario

    Your marketing expenses have shot up in the past quarter as compared to what was planned and you would like to have a look at the variance for the last few quarters and evaluate the reasons. You notice that the allocated budgets for the previous quarters have been under-utilised where as for the last quarter it has been over-utilised.

    How Tally handles it?

    Create budgets for marketing expenses and view the budget variance for the last few quarters. You will get a bird's eye view of the specific areas where your funds have been utilised. Check the variance to identify the reason of deviation from your budgeted figures.

Business Management

If you are a business owner looking for a one-stop solution for your business management goals, you are at the right place. Tally.ERP 9 is your complete business management solution.

The Tally.ERP 9 Advantage

Comprehensive business management solution to simplify and accelerate critical business processes. We simplify Accounting, Inventory Management, Sales Management, Purchase Management, Manufacturing, Payroll Management, and a host of other business processes for you.

Designed on the principles of reliability and flexibility.

Effectively and efficiently organise your business activities to achieve defined goals.

Tally.ERP 9 seamlessly adapts to your business environment and scales itself as your business grows.

FEATURES

In Tally, you can create a group company within which you can have individual companies as well as other group companies. If you are a business owner with multiple businesses, you can create group companies and manage the business of all your companies in the group. which makes consolidation even easier.

You can consolidate the accounts of different companies belonging to the same management/owners to gauge the financial position of the group as a whole. In many countries, it is mandatory to consolidate group company accounts. Shareholders too are interested to know the performance of the entire business group and the performance of individual constituent companies. Manual consolidation of the accounts of a group of companies is no easy task. TallyERP.9 simplifies the whole process and makes consolidation of accounts easy. What's more, you can view the consolidated reports of the entire group of companies, and individual companies in the group separately.

Using Tally.ERP 9, you can consolidate various reports like the Trading A/c, P&L A/c, Balance Sheet, Stock Reports, and so on of the different companies in a group.

Your business can have more than one legal entity. In Tally.ERP 9, you can create multiple companies - with a distinct database.

With multiple companies, several needs arise. With Tally, you can view consolidated reports of all your companies. You can also view the reports for these companies separately. Companies can be grouped to generate reports.

For example: In a business with companies P, Q, R and Y, there are two partners A and B. Partner A could group companies in which he is a partner (say companies P, Q, and R) and Partner B could have a group with companies Q, R, and Y.

You can view the comparative reports of multiple companies. While viewing the periodic figures of one company, you can select another company to view the comparative figures in distinct columns. Detailed comparisons are available on drill down.

Often, with multiple companies, you may need to create the same ledgers and post transactions to more than one company. This can be accomplished with the click of a few keys - thus saving a lot of time by not having to re-enter data. Moreover, you can avoid any data entry errors.

In special circumstances, where there are needs like a Purchase Order entry becoming a Sales Order in another company, our Service Partners can work with you to build a solution around the Data Synchronization capability.

Your business may need to provide business solutions in languages other than English.

Tally.ERP 9's multi-lingual feature is particularly beneficial for billing in regional languages, issuing purchase orders and statements to non-English suppliers, Government, and local bodies.

Tally.ERP 9 builds upon the internal languages supported by the Windows ® Operating System to deliver the World's Only Concurrent Multi-Lingual Business Solution.

You can switch from English to a different language using simple key combinations. You can record, view reports, and print reports in different languages. Data entry is eased using transliteration capabilities, eliminating the need for the user to know how to write in that language. There is no need to buy a regional keyboard. However, there is also support for those familiar with phonetic keyboards. Different users in an office can set different languages as their language of choice.

The languages currently supported are Bahasa Indonesia, Bahasa Melayu, Bengali, Gujarati, Hindi, Kannada, Malayalam, Marathi, Punjabi, Tamil, Telugu and English (UK).

When extending or customising Tally.ERP 9, our partners can add specific capabilities, like printing a disclaimer or notice in a specific language.

REAL LIFE SCENARIOS
  • Scenario

    A business has two manufacturing plants and 4 distribution businesses. The business wants to know how the manufacturing business is doing, independently of the distribution business. Or if one manufacturing is linked to two of their distribution businesses. They would like to see a consolidation of the three to gauge the performance, as a whole.

    How Tally handles it?

    In Tally.ERP 9, you can create a group company with multiple companies under it. Tally.ERP 9 consolidates the accounts of all the companies in a group to present a consolidated overview. Alternatively, you can select only the companies which you want to view and compare. You can also view the statement of each company separately.

  • Scenario

    TRX Enterprises operates from different locations. They want to view the consolidated report of all their branches.

    How Tally handles it?

    TRX Enterprises can create a group company with all its branches as companies under it. In Tally.ERP, you can view the accounts statement of the group company, which is the consolidated statement of all the companies in the group.

  • Scenario

    Satya Enterprises is a distribution business spread across South India. Their staff who are employed at these regional centres are educated in a local language. While the staff enters transactions in the local language, Satya Enterprises wants to view the reports in English.

    How Tally handles it?

    With the Concurrent Multilingual feature of Tally.ERP 9, you can enter the transactions in one language, and view or print the reports in a different language. You can select from the list of languages available, and use Tally.ERP 9 in your language of choice.

    Note: The default language of operation, at the time of installation, is English.

  • Scenario

    Goods are transported from Tamil Nadu to Telengana. The person in Tamil Nadu enter the transactions in Tamil, while the person in Telengana wants to view and print the information in Telugu.

    How Tally handles it?

    In this scenario, the Concurrent Multilingual feature of TallyERP can be used to enter transactions in Tamil. While printing the transaction, the Print Language can be changed to Telugu.

Connected Capabilities

Powerful business decisions are made based on the latest information available. Hence, we understand the importance of exchanging information between two or more computers. Tally.ERP 9 provides connected solutions that ensures business continuity. Share and sync to deliver accurate, up-to-date data. Also, cater to a host of business requirements with our smart ways of accessing, altering, and managing data using the connected capabilities.

FEATURES

Eliminate all data access restrictions with Tally's remote access capabilities!

Let your business take you anywhere, without losing control over business operations. With remote access, you can keep your business running and informed at all times. Take advantage of insights into all your data, across multiple branches, to boost decision making and increase productivity.

Maintain data meticulously even when on the move. Remote Edit allows you to not only view an array of reports and transactions, but also enable you to modify/alter them from anywhere. Whether you are on the field or at home, log in remotely to kick-start supply-chain processes immediately. Quicker dispatches means quicker payments, hence resulting in healthy cash flows.

Discover quick, simpler follow-up processes. With Tally.ERP 9, you can send invoices, purchase orders, reminder letters, and so on, without using an external e-mailing service. What's more? You can use the mass mailing services to send reports to the management, pay slips to the employees, and outstanding to the customers, all with a single click.

Additionally, indulge in effortless uploading of documents to your website in the desired format, directly from Tally.ERP 9.

Save time with advanced data synchronisation capabilities embedded with Tally.ERP 9. Yes, data is now just a click away! Get the data you need, when you need to make the right decisions at the right time.

On-demand data synchronisation gives your organisation the ability to share information across your locations in a simple, secure, reliable and scalable manner. You can now seamlessly manage your business data across multiple points, and send or receive data to and from a central location without the need of being in an always connected mode.

Now enjoy context-sensitive help. Access help from any screen of the product to receive help on all things related to that particular screen. For example, you are changing payroll configurations and need to understand the functionality of each advanced option in depth. Clicking help will directly take you to payroll configurations.

REAL LIFE SCENARIOS
  • Scenario

    Your manager is travelling and suddenly he calls you and asks for mailing the sales report for the month.

    How Tally handles it?

    From Tally.ERP 9, you can access your reports, invoices, purchase orders, reminder letters, and so on, and instantly e-mail them without using an external e-mailing service.

    You can just export your report in an excel or PDF format and directly mail it.

  • Scenario

    You have raised a purchase order against a vendor and want to keep him in the loop.

    How Tally handles it?

    You can directly e-mail the required purchase order from Tally.ERP 9.

    This facility aids businesses to rapidly send information entered and saved in the product, as well as quickly keep their customers updated with the status of their orders.

  • Scenario

    You were going through your receivables statement and realised that there are quite a few customers who have defaulted on payments.

    Now you want to send reminder letters to them regarding the payment due.

    How Tally handles it?

    With Tally.ERP 9's mass-mailing capabilities, you can send reminder letters to some or all of your customers.

    From your outstanding statements, you just have to select the required ledgers in the e-mail address, enable the E-mail Reminder Letter option, and send a mass mail.

  • Scenario

    You have processed salaries for all the employees. You want to e-mail them the payslips for the month.

    How Tally handles it?

    With Tally's mass mailing capabilities, you can easily send out payslips to all your employees in one go.

    You just have to go to the Multi Pay Slip report of the employee category or group, and directly e-mail the payslips.

  • Scenario

    You want to be in constant touch with your executives and regional teams by publishing P&L, Balance Sheet and Sales report on a website which they will have an access to.

    How Tally handles it?

    With Tally.ERP 9's advanced uploading feature, you can directly upload documents to your website or FTP server, without the need to export and convert a document into a particular format.

    Your executives or regional teams can directly access these reports online from anywhere in the world.

Integrations and Extensions

Integration done right can be a very powerful tool. Tally.ERP 9 allows you to connect to other systems and applications, enabling quick data access, improved business functions, and efficiency. Export/Import data as you please, in the formats you need. Benefit from designing, developing, and integrating a feature or report using TDL customisation. Or, you can even pick a feature you need from TallyShop!

FEATURES

Reorganise your data according to your requirements, in the format you need. Summaries and statement reports like Trial Balance, Stock Summary, and so on can be exported. Additionally, you can also import master and ledger details to a newly created company in Tally.

Tally is an ODBC compliant product. Exchange data between Tally and any other application dynamically.

Tally Definition Language is the application development language of Tally. The entire User Interface of Tally.ERP 9 and Tally.Server 9 is built using TDL. TDL has been developed to provide the user with the flexibility and power to create new solutions, extend default capabilities, or integrate external applications with Tally.ERP 9. TDL as a language, provides capabilities for rapid development, data management, and integration.

Need a specific report or feature? Avoid exhaustive developer customisation actions with TallyShop. Get custom reports, features, controls, and more off-the-shelf. You can choose from ready built-in solutions at affordable prices. What's more? You can evaluate a certain TallyShop product before purchasing it.

REAL LIFE SCENARIOS
  • Scenario

    A customer wants to migrate data from Tally to another software. Tally lets you to export data in XML that can be later imported in other systems.

    How Tally handles it?

    Tally.ERP 9 allows you to export all your company data in an XML format. This data can the be imported into another software.

  • Scenario

    You want to analyse sales trends for the month.

    How Tally handles it?

    With Tally.ERP 9, you can export the data using Tally ODBC connection to MS-Excel. Create graphs accordingly to analyse information.

Inventory Management

Any business, like manufacturing, trading, sale and service of products, that deals with stock has found immense value in inventory management. Staying on top of inventory will increases revenue, customer satisfaction, and efficiency of the organization.

Inventory management in Tally.ERP 9 helps you track your orders to completion, helps you see through your current stock, evaluate your orders, both sales and purchases and tells you exactly what your stock requirement is. Maintain shelf space efficiently by giving fast selling goods the priority they deserve on the shelf.

FEATURES

Stock management is imperative for the success of any business involving inventory. With Tally.ERP 9, you can create as many stock items as you want, and classify them in respective groups for easy sorting and identification. With your business expanding, when you venture out into new goods, you can effortlessly create and group these items, as and when you want. Even while you are invoicing!! Yes. The lag in updating your inventory list will never be a show stopper, anymore.

Virtual location created by default, keeps record of the stock of inventory. Your business may require storing inventory in multiple locations. Warehouses, shelves, racks, bins, or a job worker's location, wherever your stock is, create the location in Tally.ERP 9, and track location-wise movement of your goods. Want to just use godowns as units for consolidation of stock and not storing inventory? Tally.ERP 9 gives you the flexibility to do so with ease.

When dealing with inventory, handling units of measure becomes almost inevitable. Real time complexities like the requirement to buy in one unit, and sell in another can be a road block. However, Tally.ERP 9's flexible units of measure to the rescue! A cotton dealer, for example can trade both in bales and kg to counteract the effect of moisture on the weight of inventory. Create compound units of measure to establish relationships between two units, if the ratio between the two units is constant. For example, 1Kg = 1000g. Sometimes, the requirement is not that straight forward. When your order 3 bags of rice of 50 kg each, but when you receive, you figure out that one bag weighs 50 kg, one 49.2 kg, and one 49.7kg. Tally.ERP 9, with its alternate units of measure, gives you the flexibility to keep the unit of measure floating.

Ever been troubled by expired stock? Ever had trouble tracking the age of your stock items? Have you had to watch your stock items depreciate in value in your godown? Do you deal with items that need to be uniquely identified with the production lot, and managed as a batch? Activate batch wise details for your inventory, and track the date of manufacture, receipt, and date of expiry effectively. Know what stock has expired, and what is about to expire soon, stock quick moving items only, and avoid losses to due to stock becoming obsolete.

When you have inventory in different godowns, or branch locations, you can utilise goods from one location for a consignment or sale in another location to make up for shortages without purchasing new stock. Your inter project or site transfer of goods can be recorded using stock journals. Create a voucher class for recording the transfer of materials from one location to another or within the same branch or godown, and record transfer of goods in no time. Transfer of materials impact only the books of inventory, updating the godown wise stock. Verify if your stock transfer entries are accurate using the Transfer Analysis report.

When doing a physical stock count, mismatch between stock-in-hand and the inventory books is not a rare event. Now adjust the stock difference using Tally.ERP 9's Physical Stock voucher. Physical stock quantity will be displayed as actual stock in the Stock Summary from the date of entry of the physical stock. Analyse the stock adjustments made in a specific period, with the reasons for difference.

Stock, whether raw materials, finished goods, or by-products is an asset to the company. The value of your stock is one of the factors that contribute to the organization's financial health. Ascertaining stock value appropriately is therefore critical. Overvalued stock shows exaggerated profits, while underrated stock could show your company in the red. To project the financial status appropriately, choose the most suitable stock valuation method for your business. Use Tally.ERP 9 to value your stocks based on the cost of the products or the market price of the product. Further you have different costing methods like FIFO, LIFO, At Average Cost, Last Purchase Cost, and more to choose from. Select from one of the four market valuation methods. Display your balance sheet with columnar display of stock values using different valuation methods to do a comparative study or evaluate the closing balance in different valuation methods in the Stock Summary report.

For most businesses inventory is their primary source of revenue. Inventory reporting gives you critical insights into the effectiveness of your buying and selling, cost of operations, and storage. Strong inventory reports form the basis of important business decisions like procuring fast moving items, sustaining trade relationships with vendors and customers, developing strategies to increase your business turnover, and maintaining optimal levels of inventory to avoid stock outs.

Transactions entered in Tally.ERP 9 are immediately posted into relevant books and register thus facilitating availability of real time inventory data for instant decision making.

The details of your stock-in-hand on any given date, dynamically updated and presented in the form of stock summary. View the stock flow of goods, the profitability and consumption details from this report. Trouble tracking stock distributed at your job worker's location? Tally.ERP 9's stock summary filters details of stock available at your end, and at the job worker's location in no time.

Wish to understand the pattern of stock movement? Movement Analysis is the tool to give you all the information you need. Do you want to know which transactions have proven to be cost effective? Use the supplier wise, buyer wise, and consumption wise details to compare purchase costs across suppliers and sale values between buyers. Need a tool for costing and waste analysis? The Transfer Analysis report with details of any inter godown transfers or manufacturing activities, also gives visibility into expenses involved in the project and account of wastage and shortfall.

Tally.ERP 9 is here to help you with distinguishing the old stock from the new. Use the powerful Ageing analysis report, know the age of the stock-in-hand, value of the stock based on its age, and identify batches of goods that are nearing expiry. With Tally.ERP 9, there is no more shelving of unsold goods.

Earning profits being the ultimate purpose of every business, isn't it only too fair that a business owner understands scientifically how much profit is he earning through each item that he trades in. Tally.ERP 9 calculates the item wise profit earned using the sale value and the consumption cost of the item.

Need a ready reckoner of information about a stock item when you record a purchase or sale or return of the item? A snapshot of all the details of a stock item is available in one screen, in the form of Stock Summary report. Comprehensive information at your disposal from Purchase, Sales, Receipt Note, Delivery Note, Rejections In, Rejections Out, and Stock Journal vouchers. Use it to instantly ascertain the purchase cost and selling price of the item selected. This multifaceted tool can be configured to show the price list of the selected item, re-order details, statutory information, and more. You can view the top buyers and sellers of the selected item by the click of a button.

Monitoring stock levels will save you from surprising stock outs and meet customer demands promptly. Tally.ERP 9 with its capability to specify reorder levels will ensure there is optimal level of stock available at all times. You can further define additional parameters to meet the dynamic consumption pattern.

Are you sure that you are selling your items at the right price with assured profit margin? Use the Item Cost Tracking feature of Tally.ERP 9 to analyse the running cost and profitability of the stock item through sales, purchases, and all other transactions. Track procurement, landing, manufacturing, and order costs pertaining to the stock item. Use this powerful capability to give you a strong basis for your pricing decisions.

REAL LIFE SCENARIOS
  • Scenario

    You recently started a distribution business. You want to install an application to manage your business. However, you don't have the time to enter the details of items in your application. Without having the item details ready on your system, will you be able to invoice?

    How Tally handles it?

    Although you haven't recorded item details in your application, billing doesn't have to wait. Press Alt+C to create masters on-the-fly. Enter just the basic details, like the item name and unit of measure. You can alter the stock item master to add more details at your leisure.

  • Scenario

    You out source manufacturing assignments to sub-contractors. They consume raw materials that you provide and manufacture goods. In your records, you want to show that your stock is at the sub-contractor's location.

    How Tally handles it?

    Godowns in Tally.ERP 9 can be created as job locations. This is helpful for principal companies that delegate assignments to job workers, and supply raw materials for the assignment. Tracking of raw materials supplied to the job worker can be tracked seamlessly. Similarly, job workers can segregate raw materials supplied by their vendors.

  • Scenario

    You purchase 10 boxes of the item Nuts and Bolts with 500 pcs each. The rate is Rs.100/- per 1,000 pcs. In Tally, the UoM of this item has been entered as 'Box of 500 pcs', but when you enter the Purchase bill, recording the Rate as '100/- per 1,000/- pcs', the correct amount gets calculated for the box.

    How Tally handles it?

    When standard conversion of units don't suit your business needs, and when you need floating units of measurements, use Alternate Units of Measure in Tally.ERP 9. You can modify the conversion even during invoicing, and Tally.ERP 9 will calculate the amount precisely.

  • Scenario

    A popular mobile phone brand launched its latest model of smart phones. However, the launch was followed by the news of quality issues in some devices. They figured that mobile phones manufactured in certain batches had issues. They decided to refund the buyers. They also wanted to hold the sale of remaining items from these batches.

    How Tally handles it?

    The mobile phone manufacturer created and maintained batches in Tally.ERP 9. The mobile phones were tagged to a specific batch. Since sales transactions recorded for these items also had the batch details tracked, the manufacturer can identify the customers to whom the mobiles were sold, and immediately stop further distribution of defected pieces in the market.

  • Scenario

    You are the owner of a chain of electronic stores in Bangalore. In one of the stores, there is high demand for a specific model of laptops. Due to shortage in supply, your manufacturer hasn't delivered the fresh pieces of laptops. However, you figure out that there are a few pieces available in another outlet of yours. You decide to transfer goods from one outlet to another and meet the urgent demands. When you transfer goods, you don't want the quantity of stock to get updated but the transfer from one location to another should reflect in your reports.

    How Tally handles it?

    Record a stock journal voucher in Tally.ERP 9 to show movement of goods from one location to another. You can select the source godown once and show the transfer of materials from this godown to multiple destinations. Tally.ERP 9 ensures that transfer of material only impacts your inventory books and not your books of accounts.

  • Scenario

    Items that are slow moving remain in the shelves beyond their expiry dates. The retailer may not know about them, as a result of which sometimes customers tend to purchase expired goods. This affects the retailer's as well as the brand's reputation in the market.

    How Tally handles it?

    Specify date of manufacture and expiry dates for all you stock items, and identify a batch of goods with a unique batch number. Get notified when invoicing an item that has past it's expiry date. Proactively, filter for expired batches and eliminate them from your shelves. Early identification of stocks that are nearing expiry will help you devise a strategy to sell or remove this stock as soon as possible.

  • Scenario

    A departmental store owner receives multiple complaints from his customers about stock outs for certain products and that they never find those in the racks. The owner himself checks the racks and finds that the items are not available. Looking at the stock report and movement report, he realizes that he has enough stock in his godown but, it is not brought to the shelves. He either needs to increase the shelf space and stock more in the racks or frequently replenish the stock.

    How Tally handles it?

    When inventory records are maintained in Tally.ERP 9, real time stock position is available always. Comprehensive inventory reports like Stock Summary can be accessed from the sales invoice at the click of a button to know the availability of a particular stock item. Furthermore, a summary of stock items available in each of your godowns will give you the visibility you need before deciding on procuring stock.

  • Scenario

    You want to transfer 100 pcs of Item X costing Rs.5300/- from one godown in Mumbai to another in Delhi. While transferring the item, freight charges of Rs.700/- is incurred. The amount spent as freight charges will be a loss.

    How Tally handles it?

    Record inter-godown transfer entries by including the additional costs incurred during transfer and include expenses incurred in the item cost.

Manufacturing

Stock journey when being transformed from raw materials to finished goods is unique for each industry. The business challenges and requirements are also unique and industry specific. Tally.ERP 9 is a promising solution for manufacturers who want to streamline their manufacturing processes. Reduce complexities of inventory management, track inventory, and reduce costs. Tally.ERP 9 is a solution 'made-to-order' for your unique requirements.

FEATURES

Manufacturing, as we know involves handling inventory at various stages: raw materials, semi-finished goods, finished goods, by-products, or scrap. Keeping account of stock at each stage ensures effective utilization of resources.

Define the list of components required to manufacture a product with their quantities. Once a list of components, with quantity details for manufacturing a product can be defined using Tally.ERP 9. Create a single Bill of Material when you use a standard set of inputs to manufacture finished goods. When variants of the same finished product has to be manufactured, you can create multiple Bills of Materials. Selecting the Bill of Material in a manufacturing journal automatically adds all the components to the invoice.

Using a Manufacturing Journal in Tally.ERP 9, record all the components involved in the manufacturing activity. Track the godowns from which the components are consumed and their purchase costs. Record the details of finished goods, by-products, and scrap yielded in the manufacturing activity. Include component costs and additional costs to arrive at the cost price of the manufactured items.

Not all parts of the manufacturing can be done by a manufacturing unit at all times. When there is a need for specialized skill or infrastructure, then that part of the manufacturing activity will be delegated to a job worker. There are numerous challenges like tracking inventory issued to job workers, evaluating the cost of the job or profit, regulation and compliance. Tally.ERP 9's simple yet powerful capability allows you to record all transactions pertaining to job work with ease.

Tally.ERP 9 caters to the requirements of a job worker by capturing the Job Work In process comprehensively, and generate reports that will aid being in control of inventory issued by the principal company. Use Tally.ERP 9 to handle multiple jobs or projects effortlessly.

Are you a principal company? Raise a Job Work Out order to enter details of the item for which the order is being placed. Use Bill of Materials to include all components required for manufacturing the item. Furthermore, you can record instructions for processing the order. Being the principal company, you can track raw materials supplied and finished goods, orders or components outstanding, movement of materials, stock available with job workers, and ageing analysis of stock.

Are you a job worker? Record a Job Work In transaction in Tally.ERP 9 to record details of the finished goods to be manufactured. You can track the raw materials supplied principal company, and track the delivery if the supply is in instalments.

As you record transactions, Tally.ERP 9 generates all the reports necessary to track inventory consumption, outstanding, landing cost, job cost/profit, and variance in issue or receipt.

REAL LIFE SCENARIOS
  • Scenario

    Manufacturing one ball pen would require one refill, one outer cover, and one cap. Manufacturing 100 pens require 100 numbers of each component. The manufacturing activity consumes raw materials that are then consumed to finished goods. Each time a manufacturing activity takes place, the raw materials should be selected one-by-one manually to ensure the consumption of all the items are accounted for.

    How Tally handles it?

    In Tally.ERP 9, the manufacturer can create a bill of material for each finished goods. Selecting the required raw materials to manufacture ball pens is a onetime activity. Each time the Bill of Material is selected in a manufacturing journal, all the defined raw materials are included automatically. The stock balance of the raw materials decreases but the stock balance of the finished goods increases. Multiple Bills of Materials can be created for the same stock item, if the final products have minor variations.

  • Scenario

    A coffee manufacturer purchases coffee beans from coffee plantations. They are involved in roasting, grinding, packaging and distribution of coffee powder. In the process, they would like to maintain the inventory of raw material (coffee beans) and the finished product (coffee powder). This is because the quantity of raw material to semi-finished goods to finished product varies. For example, If they roast 1000 kg of coffee beans, it results in 800 kg roasted coffee beans, due to evaporation of water. Additionally post grinding, they add chicory to it in different proportions to create different varieties of coffee powder, which is further packed and distributed to various retail stores.

    How Tally handles it?

    The coffee manufacturer creates bill of material for each variety of coffee. The manufacturing activity is recorded using a manufacturing journal for the manufacture of coffee powder. On selecting an appropriate Bill of Material on the Consumption side, the respective raw materials with the quantity defined are included. Packaging charges can be included wherever applicable to arrive at the production cost precisely.

  • Scenario

    A job worker who accepts job orders from multiple manufacturers wants to maintain order wise track of the raw materials supplied by the principal company, and pending orders. At the same time, he wants to do a raw material wise tracking. Sometimes he purchases raw materials, which again needs to be tracked.

    How Tally handles it?

    The job worker can create a primary godown where his own stock is tracked. He can also create another godown where third party stock is managed. This affects the inventory books but not the account books. Configuring options can enable him to allow third party stocks to affect his account books.

    Furthermore, he can view reports that give him details of incoming and outgoing stock items.

  • Scenario

    You are a manufacturer of automobile spare parts. You outsource manufacturing of press components to job workers. You provide raw materials and in return get finished goods from them. Since you have multiple job workers from whom you get these components done, you want to keep a track of what material you have issued to whom and what has been received back.

    How Tally handles it?

    Tally.ERP 9 provides advanced godown management solutions. Configuring options enables you to create godown that either affect accounts or inventory. For this scenario, you can create a godown that affects the stock counts from your godown. Transaction can be printed and used as challans or a delivery document. To know quantity of finished goods and outstanding raw materials, you can generate reports that provide summaries of your stock movement.

Payroll

If you run an organisation that wishes to manage payroll processes in-house, look no further. Tally.ERP 9 is packaged with a secure, flexible, built-in Payroll management feature. Use our embedded, insightful reports to your advantage to streamline and simplify payroll accounting, salary processing, and payroll statutory forms.

FEATURES

Create and maintain employee profiles using Tally.ERP 9. You can also group/categorize them according to your requirement, and define pay structures. Quickly display details of an employee or a group of employees with the Employee Profile Report.

Simplify your in-house Payroll processes with Tally.ERP 9's advanced Payroll management capabilities. From recording attendance and production count, Tally.ERP 9 also assists you in e-mailing or printing pay-slips. Also benefit from generating and printing a payment advice for an employee or a group of employees.

With Payroll in Tally.ERP 9, you can effectively manage Tax Computation for your employees. The Tax Computation Report displays the Employee wise Income Tax Computation details in the Form 16 format. Furthermore, view and handle exceptions effortlessly.

You can also track loans and advances paid to employees.

Tally.ERP 9 generates statutory reports with regard to Provident Fund, Employee State Insurance, Professional Tax, Gratuity and Income Tax. Explore from a collection of various supported forms that aids in eliminating complexities from completing payroll processes.

REAL LIFE SCENARIOS
  • Scenario

    A business has multiple departments, divisions, and functions. The company wishes to classify the people appropriately.

    How Tally handles it?

    Multiple departments like Sales, Procurement, IT can be created as employee group. Further categorisation - Sales Planning, Analytics, and Sales executives - can be created within an employee group. Furthermore, levels and cadres can be created, and salaries can be defined accordingly.

  • Scenario

    An employee has approached the accounts department requesting pay slips of the last three months for applying a bank loan.

    How Tally handles it?

    The company generates the employee's payslips for the required period, and e-mails it with the company logo.

  • Scenario

    In a batch of newly hired employees, many who had applied for PAN cards hadn't furnished the PAN details yet. Tax would be collected at a higher rate if PAN details are not available. The company staff now have to go through the employee profiles manually to identify records without PAN and update the details.

    How Tally handles it?

    Using a specific report in Tally.ERP 9, all the employee records without PAN can be filtered without wading through all the profiles. PAN can be quickly keyed in, and the employees who haven't provided can be followed up and asked to provide the same.

  • Scenario

    A few employees have requested the employer not to deduct TDS for a couple of months.The employer needs the details of those employees to recover TDS.

    How Tally handles it?

    The employees can use the reports that have specially been designed to give the employer details of TDS collected and the variance. The employer can now collect TDS appropriately to recover the TDS amount.

  • Scenario

    The employer has revised the salary of an employee with effect from 01—09-2016. However, the new salary is with effect from 01-04-2016. The difference in the salaries from April to September is paid out as arrears.

    How Tally handles it?

    Using Tally.ERP 9, the employer can create a ledger to account for arrears. When settling the arrears, just selecting the ledger created for arrears will auto-fill the amount, and the arrears can be disbursed instantly.

  • Scenario

    Every manufacturing firm wants to have sufficient stock for supplying and does not want to run short of stocks. So they want to supervise how many days an employee is working and how many units are produced. Based on the number of units produced and number of days worked, his wages are computed. Overtime charges have to be computed for employees who have clocked more hours.

    How Tally handles it?

    Manufacturing units can create and use attendance types for production and select the required unit of measure. Creating pay heads with these attendance types and specifying the computation formula for calculating the wages will process the wages of the employees based on the production per day. Selecting Hours as the Units in the Attendance Type, selecting it in the pay head for employee earnings with the appropriate computation formula makes provisions for accounting for overtime payment.

Purchase Management

Managing purchases efficiently translate into saving of costs directly and indirectly. Save costs directly by availing best prices and discounts, and indirectly by gaining the visibility a business owner needs into the company's funds spent on purchases. A good purchase management system guarantees good vendor relationship, and better supply chain management.

For most businesses, purchase management starts with an indent to procure goods, followed by receiving and comparing quotes from vendors, and finalizing the best suited vendor to purchase from. Some businesses keep track of the entire procurement cycle, beginning from the purchase order to the goods receipt, whereas some businesses choose to record the purchase transaction directly. You may change your preferences and Tally.ERP 9 dynamically adapts and works as smoothly as ever more.

Tally.ERP 9 caters to all your needs for an effective purchase cycle. Purchase Order, Goods Receipt, rejections and returns, advances, debits, and payments - Tally's simplicity makes procurement and purchase seem easy and manageable.

FEATURES

Whether you purchase on cash or credit, Tally.ERP 9 is up to task to record every detail of the transaction. When you receive goods from your suppliers, align your entries with supporting documentation. Include additional costs like freight charges and even manage input taxes seamlessly. Difference in quantities of items received? Have to record receipt of samples and freebies? Or record expenses or purchase of capital goods? Tally.ERP 9 has provisions for all your requirements. View details of purchases through the Purchase Register and track movement of purchased goods to various godowns to get stock visibility godown wise.

Tally.ERP 9 makes pending purchase orders available for selection while you record a good receipt or purchase. This ensures easy data entry as details of the purchase order are automatically filled in. Have order position details at your fingertips. Be updated on what portion of your order has been delivered and what is pending. If for some reason, there are intermediary cancellations, then with Tally.ERP 9 you can conveniently pre-close the relevant orders by the click of a button.

It is crucial to maintain sufficient stocks to meet customer needs. Define reorder levels based on the current available quantity or even past consumption patterns, and Tally.ERP 9 will ensure you never run out of stocks. You will be updated about the shortfall in stock and therefore decide the quantity to be ordered.

Record a receipt note confirming that you have received all goods in good condition. A receipt note has to be accurate because you are validating the quality of the goods when they are received. You can track the Receipt Note to an invoice, and the inventory and accounting books are updated accordingly. You can skip the tracking number and still record the receipt note such that only the inventory books are updated. View all incomplete inventory transactions in the Purchase Bills pending report.

The need to record sales returns occurs in the event of the goods not meeting the expected standards or when excess quantities ordered or delivered. Returns after delivery should impact only the stock, whereas returns after invoicing should impact both stock as well as books of accounts. Tally.ERP 9 provides support for purchase returns via two effective voucher types. It also ensures that real time information is displayed in your books always.

Inefficient control of payables impact your credit worthiness and disrupt trade relationships. Tally.ERP 9 gives you complete control over your payables. View your payables, age wise. View outstanding bills, and conveniently record payments by the click of a button. Keep tabs of how much is due to whom and when, and manage advances, payables & post-dated cheques.

REAL LIFE SCENARIOS
  • Scenario

    Some businesses place multiple orders with their vendor and settle payments together. For example, a weekly purchase invoice is generated. All these purchase invoices are consolidated and paid at once. Sometimes a partial payment is made and the remaining is settled later.

    How Tally handles it?

    The business can record one purchase invoice and select multiple order numbers against which the purchase invoice is recorded. Monthly once, when recording the payment, all pending bills against the selected party appear. Multiple bills can be selected. The amount can be settled partially. Tally.ERP 9 gives you complete visibility into outstanding bills with which you can instantly know the amount overdue and the age of the bill.

  • Scenario

    A store that deals with lampshades and chandeliers incurs heavy expenses on packaging material to ensure the goods are safely delivered to their location. The business intends to account the expenses incurred to avoid loss.

    How Tally handles it?

    When recording a purchase entry, additional expenses like Transportation, Packaging, and so on can be included. You can allocate the expense incurred to the purchase cost of the product. Apportion the cost suitably to arrive at the cost of the product precisely.

  • Scenario

    A computer assembling unit procures the necessary components only after receiving orders from customers. At the time of raising the sales bill, due to the unavailability of the items, the sales bill will be raised for negative stock.

    How Tally handles it?

    Although the sales bill is recorded, once the purchase of these items is recorded, the inventory books are updated, and negative stock is adjusted instantly.

  • Scenario

    Consider a firm that sources water bottles from a fixed vendor. The firm raises a blanket order for 400 bottles per month for an average consumption of 100 bottles per week, and makes a monthly payment for 400 bottles.

    How Tally handles it?

    The firm raises a delivery note every time a batch of water bottles are delivered. Towards the end of the month, one consolidated sales invoice is recorded, tracking all the delivery note vouchers and the payment is made.

  • Scenario

    An electrical switchgear manufacturing company manufactures medium voltage and high voltage switch sockets and regulators mainly for the industrial segment. Due to uncertainty of orders, they planned to diversify their business into the residential segment and add low voltage switchgears in their product portfolio. Due to this the number of SKUs they were dealing with increased from 100 (approx.) to 500. Procurement and management of large number of SKUs (500+) became a challenge. They need a system that would notify when stock went below a defined level, so that they would replenish their inventory.

    How Tally handles it?

    To track and manage the stock level of huge numbers of stock items, define minimum quantities for each stock item in Tally.ERP 9, beyond which the item has to be procured. Benefit from the comprehensive reports to give you a view of your stock position from orders pending to orders due, and the nett available stock. Decide the quantity to be procured based on the shortfall.

  • Scenario

    You placed an order for 1000 water bottles. 500 bottles were delivered promptly. but there was a delay in the delay of the remaining order. You decide to cancel the order but only for the undelivered stock.

    How Tally handles it?

    Using Tally.ERP 9, you can pre-close an order by the click of a button. You can record the reason for pre-closure for later reference. The details of all such pre-closed orders are available in a report.

Sales Management

Be it the simplest of sales processes involving just a sales invoice or a comprehensive sales cycle involving a sales order, delivery note, rejection in, sales invoice, credit note, and receipt. Tally.ERP 9 caters to all your needs. Tally.ERP 9 dynamically adapts to your evolving business needs, and incrementally unfolds its capabilities as per your requirements. Go ahead and re-order your sales and purchase cycles, you will be amazed at the flexibility you are supported with.

With sales being the lifeline of your business, sales operations directly impact growth and profitability. Tally.ERP 9 helps in monitoring and optimizing your sales processes, with it's exceptional capabilities like invoicing, sales order processing, sales returns, price list and discount management, and receivables management.

FEATURES

Generate your sales invoices quickly and easily, with instant impact on your inventory, accounts, and taxation. Use our POS invoices for your retail needs, simplifying all over-the-counter cash sales. Moreover, take charge of credit management and staying on top of your game by simply defining credit limits. Tally.ERP 9 instinctively warns you when the credit limit is crossed.

With Tally.ERP 9, gain access to a host of reports that present you sales data that aid you in rapidly detecting and correcting your errors. Perform a relative analysis of data across different periods, between different companies, between different accounting heads, and so on. Organizations with complex business requirements including multiple locations/godowns, or even batch management, can benefit from Tally.ERP 9's advanced sales management processes.

Additionally, give that touch of finesse to your Invoices by printing your company logo on it!

Managing your sales orders can be more convenient, time effective, flexible, and error free. In this highly competitive world, the more time you take to process an order, the more you allow your competitors to have the winning edge. Reduce the time taken from order to delivery, with Tally.ERP 9.

Enter order details, check stock availability, confirm the order, and track the order to completion, and have order position details at your fingertips. Never let the customer satisfaction level of your business see a dip because of delay in meeting your orders. Get visibility into the quantity of items ordered, quantity delivered, and quantity pending to be delivered. Stay on top of unfulfilled orders, and partially fulfilled orders to immediately act on, and deliver the goods. If for some reason, there are intermediary cancellations, then with Tally.ERP 9 you can conveniently pre-close the remaining orders by the click of a button from a report or from a voucher.

With Tally.ERP 9, you can track the sales to the delivery note and details of your sale reflect in your books of accounts, instantly. Configure delivery notes to include shipping details for export transactions.

Incomplete sales processes turning out to be costly? With Tally.ERP 9, track each step in your sales cycle using specially designed reports. Identify when goods have been delivered but not fully invoiced or instances where invoices have been raised but goods have not been delivered.

The need to record sales returns occurs in the event of the goods not meeting the customer's expected standards or excess quantities ordered or delivered. Returns after delivery should impact only the stock, whereas returns after invoicing should impact both stock as well as books of accounts. Tally.ERP 9 supports sales returns via two voucher types: Rejection In and Credit Note. Handle returns after delivery through Rejection In and handle returns after invoicing through credit notes. Ensure that your books are a true reflection of your business process.

An up-to-date price list quickens your sales processes. Tally.ERP 9 assists in creating more than one price levels, when you have different price structures for different purposes or types of customers. Define varying discounts or prices, as required. You can have floating price levels, applicable for a specified period of time.

Inefficient control of receivables impact cash inflow and block your resources for business operations and hence affect growth. Tally.ERP 9 gives you complete control over your receivables. View your receivables age wise. Send reminder letters to your customers with details of their outstanding bills effortlessly from Tally.ERP 9. View outstanding bills, and conveniently settle bills by the click of a button.

One of the biggest challenges in credit sales is the unpredictability of receivables. Effective monitoring of payment performance of debtors is essential in avoiding the company's finances from being susceptible to bad debts. Use Tally.ERP 9's Ledger Payment Performance report to gauge the average time customers take to pay their bills. Tally.ERP 9 ensures that you have a detailed position of debt collection at your fingertips.

REAL LIFE SCENARIOS
  • Scenario

    A household appliances distributor has high demand for air conditioners in summer. He has placed orders to replenish the stocks and has received the goods. Sales being at its peak, he hasn't had time to update his books of inventory.

    Customers have purchased air conditioners, and are waiting for the billing to be completed.

    When processing the sale, the software application shows negative stock balance. The distributor can't park billing to update the stock, and hence keep his customers waiting.

    How Tally handles it?

    You can configure Tally.ERP 9 to display a warning message when you are billing items that are out-of-stock.

    However, in busy hours of business when you have no time to update your books of accounts but are sure that stock is available, you have the flexibility to ignore the warning message, and continue billing. Tally.ERP 9 is designed to allow continuity of business operations at all points of time.

    Later, when you enter your purchases, Tally.ERP 9 accounts for the sales made, thereby providing real time availability of inventory.

  • Scenario

    Velocity Electronics is into both sales and service of air conditioners. The business needs to raise a service bill for maintenance of air conditioners. In case of sales, they need an invoice to record the item details.

    How Tally handles it?

    When recording transactions, Velocity Electronics can record an account invoice when a service bill for maintenance is recorded. The business can choose an item invoice to record the sales. The invoice will present the item name, quantity, rate, and amount. When entering data, moving from one invoice to another is simple and can be done by the click of a toggle button.

    Additionally, Velocity Electronics also has the flexibility to record sales and service, both in a single invoice. Various invoice formats can also be maintained.

  • Scenario

    A wholesale trader of grains who sells to retail stores as well individual customers', needs to bill in different units of measurement. While he sells in Kgs to an individual customer, he will use quintals when selling to retailers. Also, there may be a difference in pricing based on the quantity sold.

    How Tally handles it?

    Tally.ERP 9 has the capability to deal with multiple units of measurement for one item, and also draw a relationship between the two measurements. In the above scenario, the trader creates both the units (Kg and quintal) and then creates another unit that relates both these units.

    He then creates price lists for each customer type with varying prices based on quantities being sold. When used in a transaction, the price lists are applied according to the customer type or quanitity selected.

  • Scenario

    A furniture dealer places an order for 1000 chairs. However, the store has a stock of 900 chairs only, which are delivered immediately to the dealer. Therefore, the store raises an invoice for 900 chairs, and the stock is sent to the customer along with a delivery note. The remaining 100 chairs will be delivered after a week. The business needs a strong tool to track outstanding sales orders.

    How Tally handles it?

    In the sales order, the delivery is split for two dates. One with the immediate delivery of 900 chairs, and the remaining 100 chairs are marked as due after one week. The stock is dispatched with a delivery note for 900 chairs. The order number is tracked in the delivery note. The sales order outstanding report shows the balance quantity that needs to be delivered. If the order hasn't been completed within a week, the balance quantity will reflect as orders overdue. When the delivery note or sales for the balance 100 chairs is recorded, the reports get updated instantly. However, due to some reason, if the customer cancels the order, pre–closing is just a button away. The store can record the partial quantity that wasn't delivered with the reason for pre-closure.

  • Scenario

    A distributor dealing in electronic goods gives one month credit to his customers. But when he is purchasing from the manufacturers, he has to make an upright payment. The distributor will be able to effectively manage his purchases and sales if his creditors pay on time. Whenever a customer is not able to pay within the credit duration, the distributor's operations are also disrupted as he does not have sufficient funds to pay for his purchases.

    How Tally handles it?

    The distributor defines a credit period of one month for all customers who buy from him on credit. Towards the end of a month, the distributor checks his Bills Receivable report, which shows him the pending amount and due date. The distributor can identify bills that are overdue and send them reminder letters within no time, using the standard template available.

    Furthermore, the distributor gets a warning message when invoicing for customers that have exceeded the credit period. This will help him be in complete control of the outstanding bills.

    The distributor can check the payment performance of his customers, and analyse the turn around time of payment. The distributor can encourage prompt payment by providing attractive discounts to the early payers.

  • Scenario

    An automobile spare parts trader deals with individuals, auto-mechanics, transport companies, and other stores who buy from him. They deal with a huge number of SKUs or items, maintenance of which is a nightmare. The price of each stock item varies with each transaction, based on the quantity sold, even when sold to the same customer. Tracking sales and maintaining prices are imperative for a business of this type.

    How Tally handles it?

    The spare parts trader creates Price Levels in Tally.ERP 9 for each type of customer. He then creates custom price list for these customer types. He selects the items and defines the quantity range for which a price can be applicable. He also defines the additional discount percentage, and date of applicability for the prices.

    During invoicing, the trader selects the required price level, and the stock item. Automatically, the price of the stock item is displayed. Depending on the invoice date and quantity sold, the price varies. This allows having floating rates for stock items.

    However, the trader has the flexibility to overwrite the prices defined for an item.

  • Scenario

    Buyers do have multiple branches and they request suppliers to deliver products to their different branches. Businesses must maintain multiple addresses of their customers to cater to this requirement.

    So multi address of buyer helps to track to which location the party required supplies, so that same can be defined on the invoice as a proof of delivery to the appropriate location.

    How Tally handles it?

    To meet the requirement of using multiple addresses for the same party, Tally.ERP 9 gives the flexibility to create multiple address types for a party in the ledger master. For example, Head office and Branch office can be created as address types.The contact person's name can be different for each person, and other details like fax number, and e-mail ID specific to a particular address can be maintained. Statutory details like VAT/TIN, Excise Registration No., and more can be specified.

    When recording a sales invoice, just by selecting the respective consignee address, and supplier address, all relevant details are displayed, and can be printed in invoices too.

  • Scenario

    You have realised that off late you face shortage of cash for repaying your debts. However, your sales have been good, and you want to know why there is shortage.

    How Tally handles it?

    You can use the powerful Ratio Analysis tool in Tally.ERP 9 to get a bird's eye view of the financial position of your company. This report gives you the status of your cash, banks, receivables, payables, stock-in-hand, or any other fundamental issue relating to your company's net worth.You can interpret this data,and identify gaps.

  • Scenario

    A trader and his customer are are having a dispute over a small payment. Meanwhile,the customer has placed a new order and released the payment for the order. The trader wants to book part amount to the outstanding as per his books and record the remaining payment for the new order. But the customer is denying that any payments are due from him. While they sort the dispute out business continuity has to happen by parking the amount received as on account till clarity between the customer and supplier is reached.

    How Tally handles it?

    While they decide over the outstanding bill, the amount received has to be accounted for, and there is no particular bill towards which this amount can be adjusted. Selecting the Type of Reference as On Account will account for this amount without tagging it to a specific bill. However, after sorting the differences, the trader can alter the type of reference to tag it against the appropriate bill.

Tax Compliance

Statutory compliance is a need for every business.

Tally.ERP 9 promises to simplify every tedious step of tax compliance processes. With Tally.ERP 9, eliminate all chances of errors that result in penalties. Built with a robust, powerful statutory solution, Tally.ERP 9 is designed with intuitive intelligence to help you manage your taxes efficiently across the diverse tax regimes. What's more? You need no prior expertise in tax compliance to record transactions with statutory implications.

With the constantly evolving tax rates, forms, and annexures, compliance with local tax laws can be demanding and time consuming. Tally.ERP 9 enables you to create and define the right applicable tax rates as in when required. You can quickly identify and resolve errors and exceptions in transactions, with our advanced categorization of transactions. Tally, by default, determines transactions that need to be included while filing returns. Additionally, make your annual audit process swifter and easier by including only the necessary transactions while filing your returns.

FEATURES

Get started with VAT in Tally.ERP 9 through a simple setup process. You can define tax rates for a period by stating the date of applicability. Tally.ERP 9 intuitively identifies the nature of your transactions and calculates VAT based on the details entered in the masters.

With Tally.ERP 9, you can account for regular VAT transactions, CST in an interstate transaction, exports, imports, works contract, and state specific additional cess. Meet all your state-specific needs – forms, annexures, and reports – that are available within the product.

Taxable inter-state trade can now be manageable and easier. Tally.ERP 9 assists you in ensuring tax compliance across the country. Experience the flexibility, simplicity, certainty, and instantaneity that is packaged with the statutory solutions provided.

Meet all your state-specific needs – forms, annexures, and reports – that are available within the product. What's more? You can send reminder letters to your customers for forms not yet received from them, as well as create covering letters to send along with forms to your suppliers.

Service tax management is now effortless and hassle-free. Tally.ERP 9 ensures thorough statutory compliance with extensive, insightful reports that allow you to identify and rectify any possible errors. Generate, file, and save your returns with the required forms and annexures – all from within Tally.ERP 9.

With Tally.ERP 9, you can deduct tax at source in a single voucher at the end of a user-defined period for all TDS related transactions. Furthermore, identify and define classifications based on your requirement and link these to your master data. Yes, you can override these classifications at the voucher entry level if required.

Similar to TDS, the Tax Collection at Source (TCS) module in Tally.ERP 9 is packaged with ingrained traits of simplicity and flexibility. Experience user-friendly computation processes and return generation. Use Tally.ERP 9 to generate, save, and e-file accurate TCS Returns.

Tally.ERP 9's robust capabilities for excise, empower manufacturers and dealers with seamless excise duty management. It ensures accurate returns are generated for smooth statutory compliance at all times. Dealer's Excise is fully-integrated with Excise for Manufacturers, to support those who trade as well as manufacture.

REAL LIFE SCENARIOS
  • Scenario

    In order to ensure tax compliance, you spend 3 to 4 days during the return filing week to audit, check, and correct your business transactions. During this period, you will also be spending time with your CA to provide necessary details. In this scenario, your business needs might get side-lined. So, how can you ensure that your business remains your primary focus?

    How Tally handles it?

    You can use specific reports in Tally.ERP 9 to quickly identify and resolve exceptions, reducing the impact on business processes. Tally.ERP 9 provides reports that give you a count of all the transaction that don't qualify for filing returns, and the type of information that is missing in each of the transactions. Tally.ERP 9 is intuitively aware of the information that needs to be present in your business data to file periodic statutory returns. When such information is not available in the transactions, they are set aside as exceptions to be resolved.

  • Scenario

    A CA needs to finalise and file returns for customers every month. When he receives data from clients at the last moment, just before the lapse of the filing date, it is quite challenging for him to handle and fulfill all the requests. He also has to verify the quality of data, correct discrepancies, prepare the return, and upload it to the Department portal. This will not be easy when there is a delay from multiple customers and/or he needs clarifications before returns can be filed.

    How Tally handles it?

    The CA can use the various distinct reports in Tally.ERP 9 to quickly identify and resolve exceptions. These reports give a count of all the transaction that don't qualify for filing returns, and the type of information that is missing in each of the transactions.

    When the CA receives Tally data from a customer, he has to look for errors that may prevent him from filing returns. Identify exceptions, and also fix them easily.

  • Scenario

    A CA is not aware of the data changes done by the client after the returns have been filed. How does he handle queries from the department at a later stage or during subsequent filing?

    How Tally handles it?

    Once the returns are saved, they will be retained. So, any changes to the transactions of that period will not appear in the saved return. With Tally.ERP 9, the CA can easily identify the master or voucher changes that were done later.

    The queries can be handled after consulting the customer and obtaining the cause of the changes.

  • Scenario

    A household appliances distributor deals in items with different VAT rates. It is not possible to raise multiple tax invoices for a single sale when the items sold have different VAT rates. How does he calculate the VAT amount on each item based on the VAT rate applicable?

    How Tally handles it?

    In Tally.ERP 9, you can configure VAT rates at the individual stock item or ledger level, at the stock group level, or at the company level.

    Different tax rates can also be assigned at the transaction level while selecting accounting ledgers. Therefore, you don't have to raise multiple tax invoices for a single sale.

  • Scenario

    Let us assume that the local sales tax rate is 5%. The sales made in the course of inter-state trade will attract the rates applicable for local sales. When a registered dealer submits a declaration in Form C, the CST charged is at 2%. However, the registered dealer is required to pay CST at local sales tax rates if Form C is not issued.

    How Tally handles it?

    To categorise different kinds of sales and purchase, Tally.ERP 9 has introduced classifications called natures of transaction.

    In case of an interstate purchase transaction with a Form C issue, you can simply use the nature of transaction Interstate Purchase against Form C. Tax will be calculated at 2% irrespective of the tax rate defined in the ledger or stock item.

    Similarly, there are natures of transactions for exempt, tax-free, consignment, transfer, export/import, and subsequent sales/purchase transactions.

  • Scenario

    A service provider receives an advance of Rs. 1000/- on which he pays advance service tax of Rs. 130/-. However, he is not able to provide this service and refunds the amount received. In this case, how can he adjust the amount of Rs. 130/- against the liability of service tax?

    How Tally handles it?

    When the service provider has already made service tax payment to the department but could not render the service later, then he can adjust the amount by recording an adjustment entry using a journal voucher.

    In the journal voucher, he has to select the Nature of adjustment as Tax Paid but Service not rendered Rule 6(3) Adjustment.

  • Scenario

    MKCG Enterprises received services from a security agency for Rs. 1,00,000. While raising the invoice, the service provider has charged service tax on 25% of the service bill, which is approximately Rs. 3,750 (15% ST of Rs 25,000). On the remaining 75% of the assessable value, MKCG Enterprises has to calculate service tax payable to the government, which is approximately 15% of Rs. 75,000, that is, Rs. 11,250.

    How can a partial reverse charge be levied by MKCG Enterprises?

    How Tally handles it?

    In Tally.ERP 9, configuring and defining the right details during ledger creation, efficiently takes care of all your accounting difficulties.

    MKCG Enterprise selects and configures his purchase ledger with the appropriate types of transaction that are available by default. Based on these definitions, your service tax is automatically calculated. In your payment voucher, with liability as your payment type, partial reverse charge is achieved.

  • Scenario

    National Enterprises received a bill for Rs. 45,000/- from Prompt Consultancy towards commission charges. Prompt Consultancy has been granted a lower deduction certificate for deduction of tax @ 5% on commission.

    How Tally handles it?

    A TDS deduction enabled party ledger is all you need to solve the above scenario.

    National Enterprises can predefine the nature of payments and record a journal voucher to account for TDS Deduction at Lower Rate. What's more? You can deduct TDS in the same voucher or pass another one.

  • Scenario

    If you have granted a lease or a license, or transferred any right or interest for the purpose of business (for example, in a parking lot, toll plaza, mine, or quarry), you can collect tax at source from the licensee or lessee at the prescribed percentage.

    For example, ANM Tech Park is renting out their parking lot to Prakash Enterprises for ₹ 2,00,000 for the month of May.

    How Tally handles it?

    ANM Tech Park records a journal voucher debiting and crediting the appropriate ledgers. With configurations for TCS configurations already set at the master level, Tally.ERP 9 makes it simple for calculation and accounting, no matter what the scenario.

  • Scenario

    ABC Company is registered as both excise dealer and importer. It has recorded purchase and sales from both the units. Now the company wants to maintain only the dealer unit. However, there are unsold goods in the importer unit that have to be transferred to the dealer unit by closing the purchase bill references of importer unit.

    How Tally handles it?

    Tally.ERP 9 offers facilities to record and account for stock movement. ABC company can pass a material out voucher to record the movement of goods into the dealer unit and then pass a material in voucher to show this reflection in the dealer unit. This ensures accurate dealer units and will also be reflected in the RG 23D form.

  • Scenario

    Sometimes after the purchase of goods, there are chances that some of the purchased goods might be damaged or there might be a shortage in the quantity of goods delivered. However, during the purchase, the importer has already incurred a tax. Similarly, such instances might occur during sales. In these cases, the incurred tax has to be reversed.

    How Tally handles it?

    To categorise different kinds of sales and purchase, Tally.ERP 9 has introduced classifications called natures of transaction.

    Record an excise journal voucher with the nature of payments provided by Tally.(Loss or Damage of Excise Goods). Debit and credit the appropriate ledgers, select your bill reference and quantity of damaged goods. With the right configuration at the master level, reversal of incurred tax is automatically applied.

Accounts Management

Accounting or book keeping is an important aspect of running a business successfully. With up-to-date, accurate financial data, be on top of your tax liabilities, manage payables and receivables, be aware of the financial health of your organization, and address any query from stakeholders - all this because information is at your disposal.

Tally.ERP 9 provides simple-to-use accounting features that enable you to record business transactions easily. You can record transactions necessary for your business by creating and maintaining masters, vouchers, and generating reports. It also allows you to perform and manage all of the major accounting operations in your business.

FEATURES

Tally your books accurately! With Tally.ERP 9, automate your invoicing processes or customise invoices, using predefined accounting classifications and classes. Experience simple, fast, meticulous accounting management. Accelerate compliance activities by effortlessly recording statutory transactions. Tally.ERP 9 gives you great flexibility in setting up your chart of accounts. It allows you to group your ledger accounts right at the time of creating your accounts chart. Your reports and statements reflect the desired classification at all times. You can create more ledgers and groups, as per your business requirement.

What's more? Generate, view, and automate your reports to view data that help you analyse and foster financial status.

Calculate interest with every transaction in Tally.ERP 9. Choose from a variety of interest styles that favour your business methodology. Simple or compound, Tally simplifies your experience substantially. Levy different interest rates with increasing time durations on outstandings. View specific reports and benefit from detailed interest due's break-up.

In Tally.ERP 9, you can identify the cost effectiveness of a project, a department or a team, or an employee with ease. Cost centre break up report with revenue accounts becomes a powerful performance statement of profit and loss reflecting the activities of the cost centre. For example, assign expenses and sales to employees, and you can identify resources that are most effective.

Globalization offers promising opportunities for businesses of all sizes to expand and indulge in multi-national trade. However, these opportunities are accompanied by the challenges of handling fluctuating FOREX rates, and presenting financial statements in the home currency with the implications of the foreign currencies.

Use Tally.ERP 9 to create as many currencies as you require.Define the rate of the currency, the standard selling rate, and buying rate. Tally.ERP 9 calculates the FOREX gain or loss depending on the rates defined. Adjust FOREX gains or loss that may occur as a result of daily variations in rate by simply recording a journal entry.

Your Balance Sheet is a snapshot of your company's financial condition. View the Balance Sheet on a date specified by you to improve visibility and call for necessary action. You can also configure to view your balance sheet in diverse ways - compare financial statement of different periods for different branches, and view them quarterly for improved insights and analysis. Furthermore, you can integrate your accounts with inventory. Inventory balance figures are updated on your balance sheet and P&L automatically.

Analyse the movement of funds/cash and change in the financial position of your company between two accounting periods. Set up necessary controls and budgetary allocations that aid in deciding future financial policies. Gain deeper visibility on the sources from which additional fund were derived and for which these funds were used.

Create as many bank accounts as you want in Tally.ERP 9 and maintain all details effortlessly. Details like account number, IFSC, and address are maintained. Configure your cheque book details for each bank and enable auto bank reconciliation. One-time entry of bank details for your parties enables smooth transfer of e-funds. By just selecting the bank of your party, Tally.ERP 9 identifies if the transfer is to the same bank as the company, or inter-bank.

Choose from a wide range of transaction types like cheque/DD, Electronic Cheques, e-fund transfers.

Generate cash deposit slips for depositing cash and print deposit slips with the denomination details.
With Tally.ERP 9 generating and printing payment advice to be sent to suppliers or other parties along with the cheques or other instruments is also easy. Also, generate deposit slips for payments received through cheque or demand draft which need to be deposited into the bank.

Tally.ERP 9 provides effective cheque management systems by allowing creation of multiple cheque books with unique ranges for every bank. You can also keep track of your post-dated cheques. Maintain multiple cheque books with cheque range and use it to auto-increment cheque number during voucher entry. This, along with duplicate cheque number validation, will reduce manual error and increase the speed of data entry. Cheque register is a tool to manage cheques through their lifecycle – from issue to reconciliation. Identifying unreconciled cheques and reconciling them is just a click away. Tally.ERP 9 provides more than 350 cheque formats (powered by TSS). Enjoy the flexibility in defining cheque dimensions as per your requirement. Use the cheque printing report and print multiple cheques in one go.

Difference in book balance and bank balance is very common but the differences could result in bounced cheques or exhausted bank balances. Reconciling your books of accounts with your bank accounts is critical. With Tally.ERP 9, you can easily access accurate information by using the Bank Date to mark your vouchers. View statements of verification based on the clearing date for smooth and hassle-free reconciliation.

The convenience of making your payments anytime, anywhere, is now possible with Tally.ERP 9. Tally.ERP 9 syncs your bank master, party master and voucher entry into a common platform sending the payment transaction to the bank. The e-Payments feature in Tally.ERP 9 allows you to make electronic fund transfer from one bank to another. You can choose to make payments through e-Fund Transfer, Electronic Cheque or Electronic DD/PO.

You can send completed payment transactions to the bank, with accurate bank details, either during voucher creation or from an intuitive e-Payments report. e-Payments in Tally.ERP 9 is supported for both vendor and payroll payments.

REAL LIFE SCENARIOS
  • Scenario

    A distributor of soaps and detergents sells to wholesalers and retailers. However, she does have a small share of end consumer customer base. She wants to diversify her business and venture into retail sales, and therefore wants to track if it is profitable.

    How Tally handles it?

    Using Tally.ERP 9, the distributor can categorise her sales into retail and distribution sales. By the click of a button, she can filter the sales transactions done for retail customers and know the sales and profit achieved through retail sales.

  • Scenario

    A business owner wants to charge simple interest on customers who don't make their payments on time. He wants to calculate a monthly interest of 12% beyond a certain duration.

    How Tally handles it?

    In Tally.ERP 9, you can activate and define interest calculation criteria for your customers. In the above scenario, the business owner activates interest calculation for his customers, sets a 30 day interest period, and defines the interest rate at 12%.

  • Scenario

    You have taken a loan from the bank to start a new business, and the interest on the loan is compounded annually. You would like to monitor the interest paid towards the loan. You have also made investments on which you would like to know the interest earned periodically.

    How Tally handles it?

    You can use Tally.ERP 9 to account for the loan and book compound interest. Monitor the interest on the amount through the ledger interest report. As you settle the principal amount, the interest is calculated on the revised principal.

    Activating interest calculation for the required indirect income ledgers, and specifying interest details will let you calculate the interest earned on investments. You can view the ledger interest report for the income ledgers required to give you complete details of interest earned.

  • Scenario

    You are studying the Balance Sheet of your company. You want to check the details of a specific group displayed in it, like Fixed Assets.

    How Tally handles it?

    Pressing Enter on the required group, takes you to the group summary, where you can analyse the group wise break-up. Just by clicking the Esc key, you will go back to the Balance Sheet.

  • Scenario

    You are viewing your Day Book at end of the day and reconciling your physical bill copies. The totals of your purchases are not matching. You need to identify the error and rectify it.

    How Tally handles it?

    You don't have to exit Day Book to check your transactions. From the report, you can filter transactions based on their voucher number or party details. You can drill down to the transaction level, compare the transactions with your physical bills, and make necessary changes.

  • Scenario

    You have received a payment in the form of a post-dated cheque. You want to record the receipt of cheque immediately, although the transaction will be effected on a later date.

    How Tally handles it?

    Enter a post-dated transaction and mark it as post-dated. The transaction will not affect the books of account until the specified date. Similarly, you can record post-dated vouchers for recurring transactions like rent, electricity, and EMI.

  • Scenario

    You want to custom create your invoice numbers in a chronological format. You wish to have the current year in the bill as an identifier. You want the invoice number to sequentially increment based on the format you prescribe.

    How Tally handles it?

    Use the advanced configurations for voucher numbering and specify the year either as a suffix or pre-fix to your voucher number format. Tally.ERP 9 accordingly positions the voucher number. Additionally, specify the width of the numeric part, and pre-fill the invoice with zeroes if your format requires.

  • Scenario

    A business man needs to fulfill a recently acquired order placed by a manufacturing unit. For this particular order, he needs to invest in new machinery and employ more manpower. To fund the requirement, he contacts two of his customers who agree to pay him only 30% of their dues before the end of their credit cycle. To complete this order within the agreed timeline, he decided to apply for an OD from the bank. He also gathers information on his eligibility amount and actions required to extend the same, if needed.

    How Tally handles it?

    Tally.ERP 9 features a Bank OD ledger as one of it's predefined ledgers. For this scenario, he can create a ledger under the already available Bank OD primary ledger. He can now track, record, and maintain all information regarding his OD using Tally.ERP 9.

  • Scenario

    A business owner needs to gather bank balance information before he issues a cheque to the vendor.

    How Tally handles it?

    In Tally.ERP 9, the Cash/Bank Summary report provides an overview of your bank accounts. You can make an informed decision using the information available in this report before you issue a cheque.

  • Scenario

    A business needs to track cheques that have been issued, cancelled, lost in transit, and so on.

    How Tally handles it?

    Using the Cheque Management feature in Tally.RP 9, a user can track his cheques. The Cheque Register report provides an overview of all the cheques that have been issued, cancelled, blank, and so on.

  • Scenario

    A customer purchases machinery worth Rs.40,000 and opts to make his payment in instalments. The customer wants to plan his payments.

    How Tally handles it?

    The post-dated cheque facility in Tally.ERP 9 allows you record a transaction for a future date. This customer can issue post-dated cheques for the pending instalments. Issuing post-dated cheques will not have an effect on his books of accounts.

  • Scenario

    While purchasing a high valued asset, post-dated cheques are issued to the vendor. Printing these cheques are preferred from manually writing them.

    How Tally handles it?

    Tally.ERP 9 provides you with a set of "ready-to-use" cheque formats of various banks. Select the cheque format of your bank and fill in the details. Next, print the cheque format with the required details. These cheques can be created for a future date without having an impact on the company accounts.

Application, Data, and Security Management

At Tally, we have a hard-earned reputation for empowering businesses with stable, effective software products. Tally.ERP 9 has all the features required for high-performance business management. You bank and pay utility bills from home, why not do your business transactions? Or call up a stock status report and print a copy from wherever you are? Tally.ERP 9 has been designed with you in mind. Powerful connectivity makes information available with your staff, CA and other professionals, round-the-clock, in any place. It's also quick to install and allows incremental implementation-a novel capability that lets you activate just as many of its functions when required, even across locations.

With effective application, data, and security management, Tally.ERP 9 is a complete product that retains its original simplicity yet offers comprehensive business functionalities. With an ideal combination of function, control and in built ability to customise, Tally.ERP 9 permits business owners and their associates to do more.

FEATURES

Tally.ERP 9 offers to you an accounting environment that is flexible to adapt to your unique business needs. Catering to a variety of user-needs, you can choose from two distinct product editions - Silver and Gold. Apart from providing quantitative solutions, explore three different versions of each edition that define and grant feature rights only required by your business. Additionally, grant or restrict users from changing configurations, and even define access rights.

Ensure faultless data security through extensible security levels. Restrict access to different users based on your requirement. An administrator can define different sets of right for a data entry operator, a tax consultant, and even a project owner. In Tally.ERP 9, you can benefit from unique security levels for each company.

Prevent any loss of data with our one-step data backup optons.

Maintain complete confidentiality of information through the TallyVault. TallyVault allows you to store data in an encrypted format. This data cannot, under any circumstances, be decrypted or retrieved once it has been tampered with.

Tally.ERP 9 allows you to split data based on financial years. This will reduce the volume of the data, thereby reducing the load on the computer.

Accelerate business operations without spending too much time on migrating data from an earlier version to the latest.

Audit is an important function of any business organization, it denotes that the business has True and Fair transactions during the year. Tally.ERP 9 has an inbuilt feature- Tally Audit which enables the auditor to perform an audit or track changes that affect the integrity of a transaction, such as changes made to Date, Ledger Masters and Amounts in the Voucher are reflected in the Tally Audit Listings.

REAL LIFE SCENARIOS
  • Scenario

    A business user is afraid that his assistant might manipulate the accounts and use the cash for his personal expenses. He wants to avoid pilferage.

    How Tally handles it?

    In Tally.ERP 9, you can assign security levels for different groups of employees. In this scenario, he restricts access to receipts and payments and printing unsaved accounting vouchers. Therefore, the cash in the cash box is a true reflection of the earnings of the day.

  • Scenario

    A start up with 5 employees expanded in size and within a year had 50 employees working in the company. With the fast increasing count of employees, the people were reorganised into various departments. However, all employees accessing the entire data, made the data vulnerable.

    How Tally handles it?

    The administrator created security levels in Tally.ERP 9 and gave role based access to each company. For example, the purchase department could create and alter purchase transactions only, and not access the sales or any other cycle.

  • Scenario

    Your manager who is traveling, needs to view the company's balance sheet urgently. He needs your help.

    How Tally handles it?

    You can e-mail the balance sheet from Tally.ERP 9 as an attachment. You can also export the report to Excel and share the sheet with your manager.

  • Scenario

    An organization with 100 employees has to e-mail payslips to each employee. E-mailing one at a time will be time consuming.

    How Tally handles it?

    The operator processes salaries and uses the mass mailing feature in Tally.ERP 9. Payslips can be sent to an employee category or employee group, or to all employees in one go. Zero valued entries can be eliminated if required. The e-mail details are fetched automatically from the employee profile created in Tally.ERP 9.

Budgets and Controls

Plan your financial performances and provide structure to your organisation strategically, by allocating resources. Define an amount to each expenditure line thus maintaining short or long term organisation goals. At the end of the defined period, report, analyse, and forecast business operations to adhere to the identified goals or make required changes to improve revenue.

FEATURES

Viewing and analysing Variance reports aid better business-decision making, allowing you to manage business operations qualitatively. Use these reports provided by Tally.ERP 9 to deepen your understanding on financial under performances. Then re-align your strategies to meet and exceed performance goals by gaining the insight you need on accurate information.

Improve business forecasting with the Scenario Management feature provided by Tally. Lay out a game plan to deal with growing uncertainties by creating scenarios and analysing provisional reports. With a clear understanding of actual performance against defined goals, make decisions that drive efficiency and success.

Effectively manage receivables and payables by setting credit limits for your buyers and suppliers. Set credit limits are displayed while entering transactions, hence enabling you to make informed decisions.

REAL LIFE SCENARIOS
  • Scenario

    You are a construction firm and you have planned various housing projects in Bangalore. You have budgeted for each of the projects and want to control and track costs against the budget.

    How Tally handles it?

    Create multiple budgets using Tally.ERP 9 for each project. Track the actual expenses incurred and view the variance of actuals from the budgeted figures to be in control.

  • Scenario

    Your marketing expenses have shot up in the past quarter as compared to what was planned and you would like to have a look at the variance for the last few quarters and evaluate the reasons. You notice that the allocated budgets for the previous quarters have been under-utilised where as for the last quarter it has been over-utilised.

    How Tally handles it?

    Create budgets for marketing expenses and view the budget variance for the last few quarters. You will get a bird's eye view of the specific areas where your funds have been utilised. Check the variance to identify the reason of deviation from your budgeted figures.

Business Management

If you are a business owner looking for a one-stop solution for your business management goals, you are at the right place. Tally.ERP 9 is your complete business management solution.

The Tally.ERP 9 Advantage

Comprehensive business management solution to simplify and accelerate critical business processes. We simplify Accounting, Inventory Management, Sales Management, Purchase Management, Manufacturing, Payroll Management, and a host of other business processes for you.

Designed on the principles of reliability and flexibility.

Effectively and efficiently organise your business activities to achieve defined goals.

Tally.ERP 9 seamlessly adapts to your business environment and scales itself as your business grows.

FEATURES

In Tally, you can create a group company within which you can have individual companies as well as other group companies. If you are a business owner with multiple businesses, you can create group companies and manage the business of all your companies in the group. which makes consolidation even easier.

You can consolidate the accounts of different companies belonging to the same management/owners to gauge the financial position of the group as a whole. In many countries, it is mandatory to consolidate group company accounts. Shareholders too are interested to know the performance of the entire business group and the performance of individual constituent companies. Manual consolidation of the accounts of a group of companies is no easy task. TallyERP.9 simplifies the whole process and makes consolidation of accounts easy. What's more, you can view the consolidated reports of the entire group of companies, and individual companies in the group separately.

Using Tally.ERP 9, you can consolidate various reports like the Trading A/c, P&L A/c, Balance Sheet, Stock Reports, and so on of the different companies in a group.

Your business can have more than one legal entity. In Tally.ERP 9, you can create multiple companies - with a distinct database.

With multiple companies, several needs arise. With Tally, you can view consolidated reports of all your companies. You can also view the reports for these companies separately. Companies can be grouped to generate reports.

For example: In a business with companies P, Q, R and Y, there are two partners A and B. Partner A could group companies in which he is a partner (say companies P, Q, and R) and Partner B could have a group with companies Q, R, and Y.

You can view the comparative reports of multiple companies. While viewing the periodic figures of one company, you can select another company to view the comparative figures in distinct columns. Detailed comparisons are available on drill down.

Often, with multiple companies, you may need to create the same ledgers and post transactions to more than one company. This can be accomplished with the click of a few keys - thus saving a lot of time by not having to re-enter data. Moreover, you can avoid any data entry errors.

In special circumstances, where there are needs like a Purchase Order entry becoming a Sales Order in another company, our Service Partners can work with you to build a solution around the Data Synchronization capability.

Your business may need to provide business solutions in languages other than English.

Tally.ERP 9's multi-lingual feature is particularly beneficial for billing in regional languages, issuing purchase orders and statements to non-English suppliers, Government, and local bodies.

Tally.ERP 9 builds upon the internal languages supported by the Windows ® Operating System to deliver the World's Only Concurrent Multi-Lingual Business Solution.

You can switch from English to a different language using simple key combinations. You can record, view reports, and print reports in different languages. Data entry is eased using transliteration capabilities, eliminating the need for the user to know how to write in that language. There is no need to buy a regional keyboard. However, there is also support for those familiar with phonetic keyboards. Different users in an office can set different languages as their language of choice.

The languages currently supported are Bahasa Indonesia, Bahasa Melayu, Bengali, Gujarati, Hindi, Kannada, Malayalam, Marathi, Punjabi, Tamil, Telugu and English (UK).

When extending or customising Tally.ERP 9, our partners can add specific capabilities, like printing a disclaimer or notice in a specific language.

REAL LIFE SCENARIOS
  • Scenario

    A business has two manufacturing plants and 4 distribution businesses. The business wants to know how the manufacturing business is doing, independently of the distribution business. Or if one manufacturing is linked to two of their distribution businesses. They would like to see a consolidation of the three to gauge the performance, as a whole.

    How Tally handles it?

    In Tally.ERP 9, you can create a group company with multiple companies under it. Tally.ERP 9 consolidates the accounts of all the companies in a group to present a consolidated overview. Alternatively, you can select only the companies which you want to view and compare. You can also view the statement of each company separately.

  • Scenario

    TRX Enterprises operates from different locations. They want to view the consolidated report of all their branches.

    How Tally handles it?

    TRX Enterprises can create a group company with all its branches as companies under it. In Tally.ERP, you can view the accounts statement of the group company, which is the consolidated statement of all the companies in the group.

  • Scenario

    Satya Enterprises is a distribution business spread across South India. Their staff who are employed at these regional centres are educated in a local language. While the staff enters transactions in the local language, Satya Enterprises wants to view the reports in English.

    How Tally handles it?

    With the Concurrent Multilingual feature of Tally.ERP 9, you can enter the transactions in one language, and view or print the reports in a different language. You can select from the list of languages available, and use Tally.ERP 9 in your language of choice.

    Note: The default language of operation, at the time of installation, is English.

  • Scenario

    Goods are transported from Tamil Nadu to Telengana. The person in Tamil Nadu enter the transactions in Tamil, while the person in Telengana wants to view and print the information in Telugu.

    How Tally handles it?

    In this scenario, the Concurrent Multilingual feature of TallyERP can be used to enter transactions in Tamil. While printing the transaction, the Print Language can be changed to Telugu.

Connected Capabilities

Powerful business decisions are made based on the latest information available. Hence, we understand the importance of exchanging information between two or more computers. Tally.ERP 9 provides connected solutions that ensures business continuity. Share and sync to deliver accurate, up-to-date data. Also, cater to a host of business requirements with our smart ways of accessing, altering, and managing data using the connected capabilities.

FEATURES

Eliminate all data access restrictions with Tally's remote access capabilities!

Let your business take you anywhere, without losing control over business operations. With remote access, you can keep your business running and informed at all times. Take advantage of insights into all your data, across multiple branches, to boost decision making and increase productivity.

Maintain data meticulously even when on the move. Remote Edit allows you to not only view an array of reports and transactions, but also enable you to modify/alter them from anywhere. Whether you are on the field or at home, log in remotely to kick-start supply-chain processes immediately. Quicker dispatches means quicker payments, hence resulting in healthy cash flows.

Discover quick, simpler follow-up processes. With Tally.ERP 9, you can send invoices, purchase orders, reminder letters, and so on, without using an external e-mailing service. What's more? You can use the mass mailing services to send reports to the management, pay slips to the employees, and outstanding to the customers, all with a single click.

Additionally, indulge in effortless uploading of documents to your website in the desired format, directly from Tally.ERP 9.

Save time with advanced data synchronisation capabilities embedded with Tally.ERP 9. Yes, data is now just a click away! Get the data you need, when you need to make the right decisions at the right time.

On-demand data synchronisation gives your organisation the ability to share information across your locations in a simple, secure, reliable and scalable manner. You can now seamlessly manage your business data across multiple points, and send or receive data to and from a central location without the need of being in an always connected mode.

Now enjoy context-sensitive help. Access help from any screen of the product to receive help on all things related to that particular screen. For example, you are changing payroll configurations and need to understand the functionality of each advanced option in depth. Clicking help will directly take you to payroll configurations.

REAL LIFE SCENARIOS
  • Scenario

    Your manager is travelling and suddenly he calls you and asks for mailing the sales report for the month.

    How Tally handles it?

    From Tally.ERP 9, you can access your reports, invoices, purchase orders, reminder letters, and so on, and instantly e-mail them without using an external e-mailing service.

    You can just export your report in an excel or PDF format and directly mail it.

  • Scenario

    You have raised a purchase order against a vendor and want to keep him in the loop.

    How Tally handles it?

    You can directly e-mail the required purchase order from Tally.ERP 9.

    This facility aids businesses to rapidly send information entered and saved in the product, as well as quickly keep their customers updated with the status of their orders.

  • Scenario

    You were going through your receivables statement and realised that there are quite a few customers who have defaulted on payments.

    Now you want to send reminder letters to them regarding the payment due.

    How Tally handles it?

    With Tally.ERP 9's mass-mailing capabilities, you can send reminder letters to some or all of your customers.

    From your outstanding statements, you just have to select the required ledgers in the e-mail address, enable the E-mail Reminder Letter option, and send a mass mail.

  • Scenario

    You have processed salaries for all the employees. You want to e-mail them the payslips for the month.

    How Tally handles it?

    With Tally's mass mailing capabilities, you can easily send out payslips to all your employees in one go.

    You just have to go to the Multi Pay Slip report of the employee category or group, and directly e-mail the payslips.

  • Scenario

    You want to be in constant touch with your executives and regional teams by publishing P&L, Balance Sheet and Sales report on a website which they will have an access to.

    How Tally handles it?

    With Tally.ERP 9's advanced uploading feature, you can directly upload documents to your website or FTP server, without the need to export and convert a document into a particular format.

    Your executives or regional teams can directly access these reports online from anywhere in the world.

Integrations and Extensions

Integration done right can be a very powerful tool. Tally.ERP 9 allows you to connect to other systems and applications, enabling quick data access, improved business functions, and efficiency. Export/Import data as you please, in the formats you need. Benefit from designing, developing, and integrating a feature or report using TDL customisation. Or, you can even pick a feature you need from TallyShop!

FEATURES

Reorganise your data according to your requirements, in the format you need. Summaries and statement reports like Trial Balance, Stock Summary, and so on can be exported. Additionally, you can also import master and ledger details to a newly created company in Tally.

Tally is an ODBC compliant product. Exchange data between Tally and any other application dynamically.

Tally Definition Language is the application development language of Tally. The entire User Interface of Tally.ERP 9 and Tally.Server 9 is built using TDL. TDL has been developed to provide the user with the flexibility and power to create new solutions, extend default capabilities, or integrate external applications with Tally.ERP 9. TDL as a language, provides capabilities for rapid development, data management, and integration.

Need a specific report or feature? Avoid exhaustive developer customisation actions with TallyShop. Get custom reports, features, controls, and more off-the-shelf. You can choose from ready built-in solutions at affordable prices. What's more? You can evaluate a certain TallyShop product before purchasing it.

REAL LIFE SCENARIOS
  • Scenario

    A customer wants to migrate data from Tally to another software. Tally lets you to export data in XML that can be later imported in other systems.

    How Tally handles it?

    Tally.ERP 9 allows you to export all your company data in an XML format. This data can the be imported into another software.

  • Scenario

    You want to analyse sales trends for the month.

    How Tally handles it?

    With Tally.ERP 9, you can export the data using Tally ODBC connection to MS-Excel. Create graphs accordingly to analyse information.

Inventory Management

Any business, like manufacturing, trading, sale and service of products, that deals with stock has found immense value in inventory management. Staying on top of inventory will increases revenue, customer satisfaction, and efficiency of the organization.

Inventory management in Tally.ERP 9 helps you track your orders to completion, helps you see through your current stock, evaluate your orders, both sales and purchases and tells you exactly what your stock requirement is. Maintain shelf space efficiently by giving fast selling goods the priority they deserve on the shelf.

FEATURES

Stock management is imperative for the success of any business involving inventory. With Tally.ERP 9, you can create as many stock items as you want, and classify them in respective groups for easy sorting and identification. With your business expanding, when you venture out into new goods, you can effortlessly create and group these items, as and when you want. Even while you are invoicing!! Yes. The lag in updating your inventory list will never be a show stopper, anymore.

Virtual location created by default, keeps record of the stock of inventory. Your business may require storing inventory in multiple locations. Warehouses, shelves, racks, bins, or a job worker's location, wherever your stock is, create the location in Tally.ERP 9, and track location-wise movement of your goods. Want to just use godowns as units for consolidation of stock and not storing inventory? Tally.ERP 9 gives you the flexibility to do so with ease.

When dealing with inventory, handling units of measure becomes almost inevitable. Real time complexities like the requirement to buy in one unit, and sell in another can be a road block. However, Tally.ERP 9's flexible units of measure to the rescue! A cotton dealer, for example can trade both in bales and kg to counteract the effect of moisture on the weight of inventory. Create compound units of measure to establish relationships between two units, if the ratio between the two units is constant. For example, 1Kg = 1000g. Sometimes, the requirement is not that straight forward. When your order 3 bags of rice of 50 kg each, but when you receive, you figure out that one bag weighs 50 kg, one 49.2 kg, and one 49.7kg. Tally.ERP 9, with its alternate units of measure, gives you the flexibility to keep the unit of measure floating.

Ever been troubled by expired stock? Ever had trouble tracking the age of your stock items? Have you had to watch your stock items depreciate in value in your godown?Do you deal with items that need to be uniquely identified with the production lot, and managed as a batch? Activate batch wise details for your inventory, and track the date of manufacture, receipt, and date of expiry effectively. Know what stock has expired, and what is about to expire soon, stock quick moving items only, and avoid losses to due to stock becoming obsolete.

When you have inventory in different godowns, or branch locations, you can utilise goods from one location for a consignment or sale in another location to make up for shortages without purchasing new stock. Your inter project or site transfer of goods can be recorded using stock journals. Create a voucher class for recording the transfer of materials from one location to another or within the same branch or godown, and record transfer of goods in no time. Transfer of materials impact only the books of inventory, updating the godown wise stock. Verify if your stock transfer entries are accurate using the Transfer Analysis report.

When doing a physical stock count, mismatch between stock-in-hand and the inventory books is not a rare event. Now adjust the stock difference using Tally.ERP 9's Physical Stock voucher. Physical stock quantity will be displayed as actual stock in the Stock Summary from the date of entry of the physical stock. Analyse the stock adjustments made in a specific period, with the reasons for difference.

Stock, whether raw materials, finished goods, or by-products is an asset to the company. The value of your stock is one of the factors that contribute to the organization's financial health. Ascertaining stock value appropriately is therefore critical. Overvalued stock shows exaggerated profits, while underrated stock could show your company in the red. To project the financial status appropriately, choose the most suitable stock valuation method for your business. Use Tally.ERP 9 to value your stocks based on the cost of the products or the market price of the product. Further you have different costing methods like FIFO, LIFO, At Average Cost, Last Purchase Cost, and more to choose from. Select from one of the four market valuation methods. Display your balance sheet with columnar display of stock values using different valuation methods to do a comparative study or evaluate the closing balance in different valuation methods in the Stock Summary report.

For most businesses inventory is their primary source of revenue. Inventory reporting gives you critical insights into the effectiveness of your buying and selling, cost of operations, and storage. Strong inventory reports form the basis of important business decisions like procuring fast moving items, sustaining trade relationships with vendors and customers, developing strategies to increase your business turnover, and maintaining optimal levels of inventory to avoid stock outs.

Transactions entered in Tally.ERP 9 are immediately posted into relevant books and register thus facilitating availability of real time inventory data for instant decision making.

The details of your stock-in-hand on any given date, dynamically updated and presented in the form of stock summary. View the stock flow of goods, the profitability and consumption details from this report. Trouble tracking stock distributed at your job worker's location? Tally.ERP 9's stock summary filters details of stock available at your end, and at the job worker's location in no time.

Wish to understand the pattern of stock movement? Movement Analysis is the tool to give you all the information you need. Do you want to know which transactions have proven to be cost effective? Use the supplier wise, buyer wise, and consumption wise details to compare purchase costs across suppliers and sale values between buyers. Need a tool for costing and waste analysis? The Transfer Analysis report with details of any inter godown transfers or manufacturing activities, also gives visibility into expenses involved in the project and account of wastage and shortfall.

Tally.ERP 9 is here to help you with distinguishing the old stock from the new. Use the powerful Ageing analysis report, know the age of the stock-in-hand, value of the stock based on its age, and identify batches of goods that are nearing expiry. With Tally.ERP 9, there is no more shelving of unsold goods.

Earning profits being the ultimate purpose of every business, isn't it only too fair that a business owner understands scientifically how much profit is he earning through each item that he trades in. Tally.ERP 9 calculates the item wise profit earned using the sale value and the consumption cost of the item.

Need a ready reckoner of information about a stock item when you record a purchase or sale or return of the item? A snapshot of all the details of a stock item is available in one screen, in the form of Stock Summary report. Comprehensive information at your disposal from Purchase, Sales, Receipt Note, Delivery Note, Rejections In, Rejections Out, and Stock Journal vouchers. Use it to instantly ascertain the purchase cost and selling price of the item selected. This multifaceted tool can be configured to show the price list of the selected item, re-order details, statutory information, and more. You can view the top buyers and sellers of the selected item by the click of a button.

Monitoring stock levels will save you from surprising stock outs and meet customer demands promptly. Tally.ERP 9 with its capability to specify reorder levels will ensure there is optimal level of stock available at all times. You can further define additional parameters to meet the dynamic consumption pattern.

Are you sure that you are selling your items at the right price with assured profit margin? Use the Item Cost Tracking feature of Tally.ERP 9 to analyse the running cost and profitability of the stock item through sales, purchases, and all other transactions. Track procurement, landing, manufacturing, and order costs pertaining to the stock item. Use this powerful capability to give you a strong basis for your pricing decisions.

REAL LIFE SCENARIOS
  • Scenario

    You recently started a distribution business. You want to install an application to manage your business. However, you don't have the time to enter the details of items in your application. Without having the item details ready on your system, will you be able to invoice?

    How Tally handles it?

    Although you haven't recorded item details in your application, billing doesn't have to wait. Press Alt+C to create masters on-the-fly. Enter just the basic details, like the item name and unit of measure. You can alter the stock item master to add more details at your leisure.

  • Scenario

    You out source manufacturing assignments to sub-contractors. They consume raw materials that you provide and manufacture goods. In your records, you want to show that your stock is at the sub-contractor's location.

    How Tally handles it?

    Godowns in Tally.ERP 9 can be created as job locations. This is helpful for principal companies that delegate assignments to job workers, and supply raw materials for the assignment. Tracking of raw materials supplied to the job worker can be tracked seamlessly. Similarly, job workers can segregate raw materials supplied by their vendors.

  • Scenario

    You purchase 10 boxes of the item Nuts and Bolts with 500 pcs each. The rate is Rs.100/- per 1,000 pcs. In Tally, the UoM of this item has been entered as 'Box of 500 pcs', but when you enter the Purchase bill, recording the Rate as '100/- per 1,000/- pcs', the correct amount gets calculated for the box.

    How Tally handles it?

    When standard conversion of units don't suit your business needs, and when you need floating units of measurements, use Alternate Units of Measure in Tally.ERP 9. You can modify the conversion even during invoicing, and Tally.ERP 9 will calculate the amount precisely.

  • Scenario

    A popular mobile phone brand launched its latest model of smart phones. However, the launch was followed by the news of quality issues in some devices. They figured that mobile phones manufactured in certain batches had issues. They decided to refund the buyers. They also wanted to hold the sale of remaining items from these batches.

    How Tally handles it?

    The mobile phone manufacturer created and maintained batches in Tally.ERP 9. The mobile phones were tagged to a specific batch. Since sales transactions recorded for these items also had the batch details tracked, the manufacturer can identify the customers to whom the mobiles were sold, and immediately stop further distribution of defected pieces in the market.

  • Scenario

    You are the owner of a chain of electronic stores in Bangalore. In one of the stores, there is high demand for a specific model of laptops. Due to shortage in supply, your manufacturer hasn't delivered the fresh pieces of laptops. However, you figure out that there are a few pieces available in another outlet of yours. You decide to transfer goods from one outlet to another and meet the urgent demands. When you transfer goods, you don't want the quantity of stock to get updated but the transfer from one location to another should reflect in your reports.

    How Tally handles it?

    Record a stock journal voucher in Tally.ERP 9 to show movement of goods from one location to another. You can select the source godown once and show the transfer of materials from this godown to multiple destinations. Tally.ERP 9 ensures that transfer of material only impacts your inventory books and not your books of accounts.

  • Scenario

    Items that are slow moving remain in the shelves beyond their expiry dates. The retailer may not know about them, as a result of which sometimes customers tend to purchase expired goods. This affects the retailer's as well as the brand's reputation in the market.

    How Tally handles it?

    Specify date of manufacture and expiry dates for all you stock items, and identify a batch of goods with a unique batch number. Get notified when invoicing an item that has past it's expiry date. Proactively, filter for expired batches and eliminate them from your shelves. Early identification of stocks that are nearing expiry will help you devise a strategy to sell or remove this stock as soon as possible.

  • Scenario

    A departmental store owner receives multiple complaints from his customers about stock outs for certain products and that they never find those in the racks. The owner himself checks the racks and finds that the items are not available. Looking at the stock report and movement report, he realizes that he has enough stock in his godown but, it is not brought to the shelves. He either needs to increase the shelf space and stock more in the racks or frequently replenish the stock.

    How Tally handles it?

    When inventory records are maintained in Tally.ERP 9, real time stock position is available always. Comprehensive inventory reports like Stock Summary can be accessed from the sales invoice at the click of a button to know the availability of a particular stock item. Furthermore, a summary of stock items available in each of your godowns will give you the visibility you need before deciding on procuring stock.

  • Scenario

    You want to transfer 100 pcs of Item X costing Rs.5300/- from one godown in Mumbai to another in Delhi. While transferring the item, freight charges of Rs.700/- is incurred. The amount spent as freight charges will be a loss.

    How Tally handles it?

    Record inter-godown transfer entries by including the additional costs incurred during transfer and include expenses incurred in the item cost.

Manufacturing

Stock journey when being transformed from raw materials to finished goods is unique for each industry. The business challenges and requirements are also unique and industry specific. Tally.ERP 9 is a promising solution for manufacturers who want to streamline their manufacturing processes. Reduce complexities of inventory management, track inventory, and reduce costs. Tally.ERP 9 is a solution 'made-to-order' for your unique requirements.

FEATURES

Manufacturing, as we know involves handling inventory at various stages: raw materials, semi-finished goods, finished goods, by-products, or scrap. Keeping account of stock at each stage ensures effective utilization of resources.

Define the list of components required to manufacture a product with their quantities. Once a list of components, with quantity details for manufacturing a product can be defined using Tally.ERP 9. Create a single Bill of Material when you use a standard set of inputs to manufacture finished goods. When variants of the same finished product has to be manufactured, you can create multiple Bills of Materials. Selecting the Bill of Material in a manufacturing journal automatically adds all the components to the invoice.

Using a Manufacturing Journal in Tally.ERP 9, record all the components involved in the manufacturing activity. Track the godowns from which the components are consumed and their purchase costs. Record the details of finished goods, by-products, and scrap yielded in the manufacturing activity. Include component costs and additional costs to arrive at the cost price of the manufactured items.

Not all parts of the manufacturing can be done by a manufacturing unit at all times. When there is a need for specialized skill or infrastructure, then that part of the manufacturing activity will be delegated to a job worker. There are numerous challenges like tracking inventory issued to job workers, evaluating the cost of the job or profit, regulation and compliance. Tally.ERP 9's simple yet powerful capability allows you to record all transactions pertaining to job work with ease.

Tally.ERP 9 caters to the requirements of a job worker by capturing the Job Work In process comprehensively, and generate reports that will aid being in control of inventory issued by the principal company. Use Tally.ERP 9 to handle multiple jobs or projects effortlessly.

Are you a principal company? Raise a Job Work Out order to enter details of the item for which the order is being placed. Use Bill of Materials to include all components required for manufacturing the item. Furthermore, you can record instructions for processing the order. Being the principal company, you can track raw materials supplied and finished goods, orders or components outstanding, movement of materials, stock available with job workers, and ageing analysis of stock.

Are you a job worker? Record a Job Work In transaction in Tally.ERP 9 to record details of the finished goods to be manufactured. You can track the raw materials supplied principal company, and track the delivery if the supply is in instalments.

As you record transactions, Tally.ERP 9 generates all the reports necessary to track inventory consumption, outstanding, landing cost, job cost/profit, and variance in issue or receipt.

REAL LIFE SCENARIOS
  • Scenario

    Manufacturing one ball pen would require one refill, one outer cover, and one cap. Manufacturing 100 pens require 100 numbers of each component. The manufacturing activity consumes raw materials that are then consumed to finished goods. Each time a manufacturing activity takes place, the raw materials should be selected one-by-one manually to ensure the consumption of all the items are accounted for.

    How Tally handles it?

    In Tally.ERP 9, the manufacturer can create a bill of material for each finished goods. Selecting the required raw materials to manufacture ball pens is a onetime activity. Each time the Bill of Material is selected in a manufacturing journal, all the defined raw materials are included automatically. The stock balance of the raw materials decreases but the stock balance of the finished goods increases. Multiple Bills of Materials can be created for the same stock item, if the final products have minor variations.

  • Scenario

    A coffee manufacturer purchases coffee beans from coffee plantations. They are involved in roasting, grinding, packaging and distribution of coffee powder. In the process, they would like to maintain the inventory of raw material (coffee beans) and the finished product (coffee powder). This is because the quantity of raw material to semi-finished goods to finished product varies. For example, If they roast 1000 kg of coffee beans, it results in 800 kg roasted coffee beans, due to evaporation of water. Additionally post grinding, they add chicory to it in different proportions to create different varieties of coffee powder, which is further packed and distributed to various retail stores.

    How Tally handles it?

    The coffee manufacturer creates bill of material for each variety of coffee. The manufacturing activity is recorded using a manufacturing journal for the manufacture of coffee powder. On selecting an appropriate Bill of Material on the Consumption side, the respective raw materials with the quantity defined are included. Packaging charges can be included wherever applicable to arrive at the production cost precisely.

  • Scenario

    A job worker who accepts job orders from multiple manufacturers wants to maintain order wise track of the raw materials supplied by the principal company, and pending orders. At the same time, he wants to do a raw material wise tracking. Sometimes he purchases raw materials, which again needs to be tracked.

    How Tally handles it?

    The job worker can create a primary godown where his own stock is tracked. He can also create another godown where third party stock is managed. This affects the inventory books but not the account books. Configuring options can enable him to allow third party stocks to affect his account books.

    Furthermore, he can view reports that give him details of incoming and outgoing stock items.

  • Scenario

    You are a manufacturer of automobile spare parts. You outsource manufacturing of press components to job workers. You provide raw materials and in return get finished goods from them. Since you have multiple job workers from whom you get these components done, you want to keep a track of what material you have issued to whom and what has been received back.

    How Tally handles it?

    Tally.ERP 9 provides advanced godown management solutions. Configuring options enables you to create godown that either affect accounts or inventory. For this scenario, you can create a godown that affects the stock counts from your godown. Transaction can be printed and used as challans or a delivery document. To know quantity of finished goods and outstanding raw materials, you can generate reports that provide summaries of your stock movement.

Payroll

If you run an organisation that wishes to manage payroll processes in-house, look no further. Tally.ERP 9 is packaged with a secure, flexible, built-in Payroll management feature. Use our embedded, insightful reports to your advantage to streamline and simplify payroll accounting, salary processing, and payroll statutory forms.

FEATURES

Create and maintain employee profiles using Tally.ERP 9. You can also group/categorize them according to your requirement, and define pay structures. Quickly display details of an employee or a group of employees with the Employee Profile Report.

Simplify your in-house Payroll processes with Tally.ERP 9's advanced Payroll management capabilities. From recording attendance and production count, Tally.ERP 9 also assists you in e-mailing or printing pay-slips. Also benefit from generating and printing a payment advice for an employee or a group of employees.

With Payroll in Tally.ERP 9, you can effectively manage Tax Computation for your employees. The Tax Computation Report displays the Employee wise Income Tax Computation details in the Form 16 format. Furthermore, view and handle exceptions effortlessly.

You can also track loans and advances paid to employees.

Tally.ERP 9 generates statutory reports with regard to Provident Fund, Employee State Insurance, Professional Tax, Gratuity and Income Tax. Explore from a collection of various supported forms that aids in eliminating complexities from completing payroll processes.

REAL LIFE SCENARIOS
  • Scenario

    A business has multiple departments, divisions, and functions. The company wishes to classify the people appropriately.

    How Tally handles it?

    Multiple departments like Sales, Procurement, IT can be created as employee group. Further categorisation - Sales Planning, Analytics, and Sales executives - can be created within an employee group. Furthermore, levels and cadres can be created, and salaries can be defined accordingly.

  • Scenario

    An employee has approached the accounts department requesting pay slips of the last three months for applying a bank loan.

    How Tally handles it?

    The company generates the employee's payslips for the required period, and e-mails it with the company logo.

  • Scenario

    In a batch of newly hired employees, many who had applied for PAN cards hadn't furnished the PAN details yet. Tax would be collected at a higher rate if PAN details are not available. The company staff now have to go through the employee profiles manually to identify records without PAN and update the details.

    How Tally handles it?

    Using a specific report in Tally.ERP 9, all the employee records without PAN can be filtered without wading through all the profiles. PAN can be quickly keyed in, and the employees who haven't provided can be followed up and asked to provide the same.

  • Scenario

    A few employees have requested the employer not to deduct TDS for a couple of months.The employer needs the details of those employees to recover TDS.

    How Tally handles it?

    The employees can use the reports that have specially been designed to give the employer details of TDS collected and the variance. The employer can now collect TDS appropriately to recover the TDS amount.

  • Scenario

    The employer has revised the salary of an employee with effect from 01—09-2016. However, the new salary is with effect from 01-04-2016. The difference in the salaries from April to September is paid out as arrears.

    How Tally handles it?

    Using Tally.ERP 9, the employer can create a ledger to account for arrears. When settling the arrears, just selecting the ledger created for arrears will auto-fill the amount, and the arrears can be disbursed instantly.

  • Scenario

    Every manufacturing firm wants to have sufficient stock for supplying and does not want to run short of stocks. So they want to supervise how many days an employee is working and how many units are produced. Based on the number of units produced and number of days worked, his wages are computed. Overtime charges have to be computed for employees who have clocked more hours.

    How Tally handles it?

    Manufacturing units can create and use attendance types for production and select the required unit of measure. Creating pay heads with these attendance types and specifying the computation formula for calculating the wages will process the wages of the employees based on the production per day. Selecting Hours as the Units in the Attendance Type, selecting it in the pay head for employee earnings with the appropriate computation formula makes provisions for accounting for overtime payment.

Purchase Management

Managing purchases efficiently translate into saving of costs directly and indirectly. Save costs directly by availing best prices and discounts, and indirectly by gaining the visibility a business owner needs into the company's funds spent on purchases. A good purchase management system guarantees good vendor relationship, and better supply chain management.

For most businesses, purchase management starts with an indent to procure goods, followed by receiving and comparing quotes from vendors, and finalizing the best suited vendor to purchase from. Some businesses keep track of the entire procurement cycle, beginning from the purchase order to the goods receipt, whereas some businesses choose to record the purchase transaction directly. You may change your preferences and Tally.ERP 9 dynamically adapts and works as smoothly as ever more.

Tally.ERP 9 caters to all your needs for an effective purchase cycle. Purchase Order, Goods Receipt, rejections and returns, advances, debits, and payments - Tally's simplicity makes procurement and purchase seem easy and manageable.

FEATURES

Whether you purchase on cash or credit, Tally.ERP 9 is up to task to record every detail of the transaction. When you receive goods from your suppliers, align your entries with supporting documentation. Include additional costs like freight charges and even manage input taxes seamlessly. Difference in quantities of items received? Have to record receipt of samples and freebies? Or record expenses or purchase of capital goods? Tally.ERP 9 has provisions for all your requirements. View details of purchases through the Purchase Register and track movement of purchased goods to various godowns to get stock visibility godown wise.

Tally.ERP 9 makes pending purchase orders available for selection while you record a good receipt or purchase. This ensures easy data entry as details of the purchase order are automatically filled in. Have order position details at your fingertips. Be updated on what portion of your order has been delivered and what is pending. If for some reason, there are intermediary cancellations, then with Tally.ERP 9 you can conveniently pre-close the relevant orders by the click of a button.

It is crucial to maintain sufficient stocks to meet customer needs. Define reorder levels based on the current available quantity or even past consumption patterns, and Tally.ERP 9 will ensure you never run out of stocks. You will be updated about the shortfall in stock and therefore decide the quantity to be ordered.

Record a receipt note confirming that you have received all goods in good condition. A receipt note has to be accurate because you are validating the quality of the goods when they are received. You can track the Receipt Note to an invoice, and the inventory and accounting books are updated accordingly. You can skip the tracking number and still record the receipt note such that only the inventory books are updated. View all incomplete inventory transactions in the Purchase Bills pending report.

The need to record sales returns occurs in the event of the goods not meeting the expected standards or when excess quantities ordered or delivered. Returns after delivery should impact only the stock, whereas returns after invoicing should impact both stock as well as books of accounts. Tally.ERP 9 provides support for purchase returns via two effective voucher types. It also ensures that real time information is displayed in your books always.

Inefficient control of payables impact your credit worthiness and disrupt trade relationships. Tally.ERP 9 gives you complete control over your payables. View your payables, age wise. View outstanding bills, and conveniently record payments by the click of a button. Keep tabs of how much is due to whom and when, and manage advances, payables & post-dated cheques.

REAL LIFE SCENARIOS
  • Scenario

    Some businesses place multiple orders with their vendor and settle payments together. For example, a weekly purchase invoice is generated. All these purchase invoices are consolidated and paid at once. Sometimes a partial payment is made and the remaining is settled later.

    How Tally handles it?

    The business can record one purchase invoice and select multiple order numbers against which the purchase invoice is recorded. Monthly once, when recording the payment, all pending bills against the selected party appear. Multiple bills can be selected. The amount can be settled partially. Tally.ERP 9 gives you complete visibility into outstanding bills with which you can instantly know the amount overdue and the age of the bill.

  • Scenario

    A store that deals with lampshades and chandeliers incurs heavy expenses on packaging material to ensure the goods are safely delivered to their location. The business intends to account the expenses incurred to avoid loss.

    How Tally handles it?

    When recording a purchase entry, additional expenses like Transportation, Packaging, and so on can be included. You can allocate the expense incurred to the purchase cost of the product. Apportion the cost suitably to arrive at the cost of the product precisely.

  • Scenario

    A computer assembling unit procures the necessary components only after receiving orders from customers. At the time of raising the sales bill, due to the unavailability of the items, the sales bill will be raised for negative stock.

    How Tally handles it?

    Although the sales bill is recorded, once the purchase of these items is recorded, the inventory books are updated, and negative stock is adjusted instantly.

  • Scenario

    Consider a firm that sources water bottles from a fixed vendor. The firm raises a blanket order for 400 bottles per month for an average consumption of 100 bottles per week, and makes a monthly payment for 400 bottles.

    How Tally handles it?

    The firm raises a delivery note every time a batch of water bottles are delivered. Towards the end of the month, one consolidated sales invoice is recorded, tracking all the delivery note vouchers and the payment is made.

  • Scenario

    An electrical switchgear manufacturing company manufactures medium voltage and high voltage switch sockets and regulators mainly for the industrial segment. Due to uncertainty of orders, they planned to diversify their business into the residential segment and add low voltage switchgears in their product portfolio. Due to this the number of SKUs they were dealing with increased from 100 (approx.) to 500. Procurement and management of large number of SKUs (500+) became a challenge. They need a system that would notify when stock went below a defined level, so that they would replenish their inventory.

    How Tally handles it?

    To track and manage the stock level of huge numbers of stock items, define minimum quantities for each stock item in Tally.ERP 9, beyond which the item has to be procured. Benefit from the comprehensive reports to give you a view of your stock position from orders pending to orders due, and the nett available stock. Decide the quantity to be procured based on the shortfall.

  • Scenario

    You placed an order for 1000 water bottles. 500 bottles were delivered promptly. but there was a delay in the delay of the remaining order. You decide to cancel the order but only for the undelivered stock.

    How Tally handles it?

    Using Tally.ERP 9, you can pre-close an order by the click of a button. You can record the reason for pre-closure for later reference. The details of all such pre-closed orders are available in a report.

Sales Management

Be it the simplest of sales processes involving just a sales invoice or a comprehensive sales cycle involving a sales order, delivery note, rejection in, sales invoice, credit note, and receipt. Tally.ERP 9 caters to all your needs. Tally.ERP 9 dynamically adapts to your evolving business needs, and incrementally unfolds its capabilities as per your requirements. Go ahead and re-order your sales and purchase cycles, you will be amazed at the flexibility you are supported with.

With sales being the lifeline of your business, sales operations directly impact growth and profitability. Tally.ERP 9 helps in monitoring and optimizing your sales processes, with it's exceptional capabilities like invoicing, sales order processing, sales returns, price list and discount management, and receivables management.

FEATURES

Generate your sales invoices quickly and easily, with instant impact on your inventory, accounts, and taxation. Use our POS invoices for your retail needs, simplifying all over-the-counter cash sales. Moreover, take charge of credit management and staying on top of your game by simply defining credit limits. Tally.ERP 9 instinctively warns you when the credit limit is crossed.

With Tally.ERP 9, gain access to a host of reports that present you sales data that aid you in rapidly detecting and correcting your errors. Perform a relative analysis of data across different periods, between different companies, between different accounting heads, and so on. Organizations with complex business requirements including multiple locations/godowns, or even batch management, can benefit from Tally.ERP 9's advanced sales management processes.

Additionally, give that touch of finesse to your Invoices by printing your company logo on it!

Managing your sales orders can be more convenient, time effective, flexible, and error free. In this highly competitive world, the more time you take to process an order, the more you allow your competitors to have the winning edge. Reduce the time taken from order to delivery, with Tally.ERP 9.

Enter order details, check stock availability, confirm the order, and track the order to completion, and have order position details at your fingertips. Never let the customer satisfaction level of your business see a dip because of delay in meeting your orders. Get visibility into the quantity of items ordered, quantity delivered, and quantity pending to be delivered. Stay on top of unfulfilled orders, and partially fulfilled orders to immediately act on, and deliver the goods. If for some reason, there are intermediary cancellations, then with Tally.ERP 9 you can conveniently pre-close the remaining orders by the click of a button from a report or from a voucher.

With Tally.ERP 9, you can track the sales to the delivery note and details of your sale reflect in your books of accounts, instantly. Configure delivery notes to include shipping details for export transactions.

Incomplete sales processes turning out to be costly? With Tally.ERP 9, track each step in your sales cycle using specially designed reports. Identify when goods have been delivered but not fully invoiced or instances where invoices have been raised but goods have not been delivered.

The need to record sales returns occurs in the event of the goods not meeting the customer's expected standards or excess quantities ordered or delivered. Returns after delivery should impact only the stock, whereas returns after invoicing should impact both stock as well as books of accounts. Tally.ERP 9 supports sales returns via two voucher types: Rejection In and Credit Note. Handle returns after delivery through Rejection In and handle returns after invoicing through credit notes. Ensure that your books are a true reflection of your business process.

An up-to-date price list quickens your sales processes. Tally.ERP 9 assists in creating more than one price levels, when you have different price structures for different purposes or types of customers. Define varying discounts or prices, as required. You can have floating price levels, applicable for a specified period of time.

Inefficient control of receivables impact cash inflow and block your resources for business operations and hence affect growth. Tally.ERP 9 gives you complete control over your receivables. View your receivables age wise. Send reminder letters to your customers with details of their outstanding bills effortlessly from Tally.ERP 9. View outstanding bills, and conveniently settle bills by the click of a button.

One of the biggest challenges in credit sales is the unpredictability of receivables. Effective monitoring of payment performance of debtors is essential in avoiding the company's finances from being susceptible to bad debts. Use Tally.ERP 9's Ledger Payment Performance report to gauge the average time customers take to pay their bills. Tally.ERP 9 ensures that you have a detailed position of debt collection at your fingertips.

REAL LIFE SCENARIOS
  • Scenario

    A household appliances distributor has high demand for air conditioners in summer. He has placed orders to replenish the stocks and has received the goods. Sales being at its peak, he hasn't had time to update his books of inventory.

    Customers have purchased air conditioners, and are waiting for the billing to be completed.

    When processing the sale, the software application shows negative stock balance. The distributor can't park billing to update the stock, and hence keep his customers waiting.

    How Tally handles it?

    You can configure Tally.ERP 9 to display a warning message when you are billing items that are out-of-stock.

    However, in busy hours of business when you have no time to update your books of accounts but are sure that stock is available, you have the flexibility to ignore the warning message, and continue billing. Tally.ERP 9 is designed to allow continuity of business operations at all points of time.

    Later, when you enter your purchases, Tally.ERP 9 accounts for the sales made, thereby providing real time availability of inventory.

  • Scenario

    Velocity Electronics is into both sales and service of air conditioners. The business needs to raise a service bill for maintenance of air conditioners. In case of sales, they need an invoice to record the item details.

    How Tally handles it?

    When recording transactions, Velocity Electronics can record an account invoice when a service bill for maintenance is recorded. The business can choose an item invoice to record the sales. The invoice will present the item name, quantity, rate, and amount. When entering data, moving from one invoice to another is simple and can be done by the click of a toggle button.

    Additionally, Velocity Electronics also has the flexibility to record sales and service, both in a single invoice. Various invoice formats can also be maintained.

  • Scenario

    A wholesale trader of grains who sells to retail stores as well individual customers', needs to bill in different units of measurement. While he sells in Kgs to an individual customer, he will use quintals when selling to retailers. Also, there may be a difference in pricing based on the quantity sold.

    How Tally handles it?

    Tally.ERP 9 has the capability to deal with multiple units of measurement for one item, and also draw a relationship between the two measurements. In the above scenario, the trader creates both the units (Kg and quintal) and then creates another unit that relates both these units.

    He then creates price lists for each customer type with varying prices based on quantities being sold. When used in a transaction, the price lists are applied according to the customer type or quanitity selected.

  • Scenario

    A furniture dealer places an order for 1000 chairs. However, the store has a stock of 900 chairs only, which are delivered immediately to the dealer. Therefore, the store raises an invoice for 900 chairs, and the stock is sent to the customer along with a delivery note. The remaining 100 chairs will be delivered after a week. The business needs a strong tool to track outstanding sales orders.

    How Tally handles it?

    In the sales order, the delivery is split for two dates. One with the immediate delivery of 900 chairs, and the remaining 100 chairs are marked as due after one week. The stock is dispatched with a delivery note for 900 chairs. The order number is tracked in the delivery note. The sales order outstanding report shows the balance quantity that needs to be delivered. If the order hasn't been completed within a week, the balance quantity will reflect as orders overdue. When the delivery note or sales for the balance 100 chairs is recorded, the reports get updated instantly. However, due to some reason, if the customer cancels the order, pre–closing is just a button away. The store can record the partial quantity that wasn't delivered with the reason for pre-closure.

  • Scenario

    A distributor dealing in electronic goods gives one month credit to his customers. But when he is purchasing from the manufacturers, he has to make an upright payment. The distributor will be able to effectively manage his purchases and sales if his creditors pay on time. Whenever a customer is not able to pay within the credit duration, the distributor's operations are also disrupted as he does not have sufficient funds to pay for his purchases.

    How Tally handles it?

    The distributor defines a credit period of one month for all customers who buy from him on credit. Towards the end of a month, the distributor checks his Bills Receivable report, which shows him the pending amount and due date. The distributor can identify bills that are overdue and send them reminder letters within no time, using the standard template available.

    Furthermore, the distributor gets a warning message when invoicing for customers that have exceeded the credit period. This will help him be in complete control of the outstanding bills.

    The distributor can check the payment performance of his customers, and analyse the turn around time of payment. The distributor can encourage prompt payment by providing attractive discounts to the early payers.

  • Scenario

    An automobile spare parts trader deals with individuals, auto-mechanics, transport companies, and other stores who buy from him. They deal with a huge number of SKUs or items, maintenance of which is a nightmare. The price of each stock item varies with each transaction, based on the quantity sold, even when sold to the same customer. Tracking sales and maintaining prices are imperative for a business of this type.

    How Tally handles it?

    The spare parts trader creates Price Levels in Tally.ERP 9 for each type of customer. He then creates custom price list for these customer types. He selects the items and defines the quantity range for which a price can be applicable. He also defines the additional discount percentage, and date of applicability for the prices.

    During invoicing, the trader selects the required price level, and the stock item. Automatically, the price of the stock item is displayed. Depending on the invoice date and quantity sold, the price varies. This allows having floating rates for stock items.

    However, the trader has the flexibility to overwrite the prices defined for an item.

  • Scenario

    Buyers do have multiple branches and they request suppliers to deliver products to their different branches. Businesses must maintain multiple addresses of their customers to cater to this requirement.

    So multi address of buyer helps to track to which location the party required supplies, so that same can be defined on the invoice as a proof of delivery to the appropriate location.

    How Tally handles it?

    To meet the requirement of using multiple addresses for the same party, Tally.ERP 9 gives the flexibility to create multiple address types for a party in the ledger master. For example, Head office and Branch office can be created as address types.The contact person's name can be different for each person, and other details like fax number, and e-mail ID specific to a particular address can be maintained. Statutory details like VAT/TIN, Excise Registration No., and more can be specified.

    When recording a sales invoice, just by selecting the respective consignee address, and supplier address, all relevant details are displayed, and can be printed in invoices too.

  • Scenario

    You have realised that off late you face shortage of cash for repaying your debts. However, your sales have been good, and you want to know why there is shortage.

    How Tally handles it?

    You can use the powerful Ratio Analysis tool in Tally.ERP 9 to get a bird's eye view of the financial position of your company. This report gives you the status of your cash, banks, receivables, payables, stock-in-hand, or any other fundamental issue relating to your company's net worth.You can interpret this data,and identify gaps.

  • Scenario

    A trader and his customer are are having a dispute over a small payment. Meanwhile,the customer has placed a new order and released the payment for the order. The trader wants to book part amount to the outstanding as per his books and record the remaining payment for the new order. But the customer is denying that any payments are due from him. While they sort the dispute out business continuity has to happen by parking the amount received as on account till clarity between the customer and supplier is reached.

    How Tally handles it?

    While they decide over the outstanding bill, the amount received has to be accounted for, and there is no particular bill towards which this amount can be adjusted. Selecting the Type of Reference as On Account will account for this amount without tagging it to a specific bill. However, after sorting the differences, the trader can alter the type of reference to tag it against the appropriate bill.

Tax Compliance

Statutory compliance is a need for every business.

Tally.ERP 9 promises to simplify every tedious step of tax compliance processes. With Tally.ERP 9, eliminate all chances of errors that result in penalties. Built with a robust, powerful statutory solution, Tally.ERP 9 is designed with intuitive intelligence to help you manage your taxes efficiently across the diverse tax regimes. What's more? You need no prior expertise in tax compliance to record transactions with statutory implications.

With the constantly evolving tax rates, forms, and annexures, compliance with local tax laws can be demanding and time consuming. Tally.ERP 9 enables you to create and define the right applicable tax rates as in when required. You can quickly identify and resolve errors and exceptions in transactions, with our advanced categorization of transactions. Tally, by default, determines transactions that need to be included while filing returns. Additionally, make your annual audit process swifter and easier by including only the necessary transactions while filing your returns.

FEATURES

Get started with VAT in Tally.ERP 9 through a simple setup process. You can define tax rates for a period by stating the date of applicability. Tally.ERP 9 intuitively identifies the nature of your transactions and calculates VAT based on the details entered in the masters.

With Tally.ERP 9, you can account for regular VAT transactions, CST in an interstate transaction, exports, imports, works contract, and state specific additional cess. Meet all your state-specific needs – forms, annexures, and reports – that are available within the product.

Taxable inter-state trade can now be manageable and easier. Tally.ERP 9 assists you in ensuring tax compliance across the country. Experience the flexibility, simplicity, certainty, and instantaneity that is packaged with the statutory solutions provided.

Meet all your state-specific needs – forms, annexures, and reports – that are available within the product. What's more? You can send reminder letters to your customers for forms not yet received from them, as well as create covering letters to send along with forms to your suppliers.

Service tax management is now effortless and hassle-free. Tally.ERP 9 ensures thorough statutory compliance with extensive, insightful reports that allow you to identify and rectify any possible errors. Generate, file, and save your returns with the required forms and annexures – all from within Tally.ERP 9.

With Tally.ERP 9, you can deduct tax at source in a single voucher at the end of a user-defined period for all TDS related transactions. Furthermore, identify and define classifications based on your requirement and link these to your master data. Yes, you can override these classifications at the voucher entry level if required.

Similar to TDS, the Tax Collection at Source (TCS) module in Tally.ERP 9 is packaged with ingrained traits of simplicity and flexibility. Experience user-friendly computation processes and return generation. Use Tally.ERP 9 to generate, save, and e-file accurate TCS Returns.

Tally.ERP 9's robust capabilities for excise, empower manufacturers and dealers with seamless excise duty management. It ensures accurate returns are generated for smooth statutory compliance at all times. Dealer's Excise is fully-integrated with Excise for Manufacturers, to support those who trade as well as manufacture.

REAL LIFE SCENARIOS
  • Scenario

    In order to ensure tax compliance, you spend 3 to 4 days during the return filing week to audit, check, and correct your business transactions. During this period, you will also be spending time with your CA to provide necessary details. In this scenario, your business needs might get side-lined. So, how can you ensure that your business remains your primary focus?

    How Tally handles it?

    You can use specific reports in Tally.ERP 9 to quickly identify and resolve exceptions, reducing the impact on business processes. Tally.ERP 9 provides reports that give you a count of all the transaction that don't qualify for filing returns, and the type of information that is missing in each of the transactions. Tally.ERP 9 is intuitively aware of the information that needs to be present in your business data to file periodic statutory returns. When such information is not available in the transactions, they are set aside as exceptions to be resolved.

  • Scenario

    A CA needs to finalise and file returns for customers every month. When he receives data from clients at the last moment, just before the lapse of the filing date, it is quite challenging for him to handle and fulfill all the requests. He also has to verify the quality of data, correct discrepancies, prepare the return, and upload it to the Department portal. This will not be easy when there is a delay from multiple customers and/or he needs clarifications before returns can be filed.

    How Tally handles it?

    The CA can use the various distinct reports in Tally.ERP 9 to quickly identify and resolve exceptions. These reports give a count of all the transaction that don't qualify for filing returns, and the type of information that is missing in each of the transactions.

    When the CA receives Tally data from a customer, he has to look for errors that may prevent him from filing returns. Identify exceptions, and also fix them easily.

  • Scenario

    A CA is not aware of the data changes done by the client after the returns have been filed. How does he handle queries from the department at a later stage or during subsequent filing?

    How Tally handles it?

    Once the returns are saved, they will be retained. So, any changes to the transactions of that period will not appear in the saved return. With Tally.ERP 9, the CA can easily identify the master or voucher changes that were done later.

    The queries can be handled after consulting the customer and obtaining the cause of the changes.

  • Scenario

    A household appliances distributor deals in items with different VAT rates. It is not possible to raise multiple tax invoices for a single sale when the items sold have different VAT rates. How does he calculate the VAT amount on each item based on the VAT rate applicable?

    How Tally handles it?

    In Tally.ERP 9, you can configure VAT rates at the individual stock item or ledger level, at the stock group level, or at the company level.

    Different tax rates can also be assigned at the transaction level while selecting accounting ledgers. Therefore, you don't have to raise multiple tax invoices for a single sale.

  • Scenario

    Let us assume that the local sales tax rate is 5%. The sales made in the course of inter-state trade will attract the rates applicable for local sales. When a registered dealer submits a declaration in Form C, the CST charged is at 2%. However, the registered dealer is required to pay CST at local sales tax rates if Form C is not issued.

    How Tally handles it?

    To categorise different kinds of sales and purchase, Tally.ERP 9 has introduced classifications called natures of transaction.

    In case of an interstate purchase transaction with a Form C issue, you can simply use the nature of transaction Interstate Purchase against Form C. Tax will be calculated at 2% irrespective of the tax rate defined in the ledger or stock item.

    Similarly, there are natures of transactions for exempt, tax-free, consignment, transfer, export/import, and subsequent sales/purchase transactions.

  • Scenario

    A service provider receives an advance of Rs. 1000/- on which he pays advance service tax of Rs. 130/-. However, he is not able to provide this service and refunds the amount received. In this case, how can he adjust the amount of Rs. 130/- against the liability of service tax?

    How Tally handles it?

    When the service provider has already made service tax payment to the department but could not render the service later, then he can adjust the amount by recording an adjustment entry using a journal voucher.

    In the journal voucher, he has to select the Nature of adjustment as Tax Paid but Service not rendered Rule 6(3) Adjustment.

  • Scenario

    MKCG Enterprises received services from a security agency for Rs. 1,00,000. While raising the invoice, the service provider has charged service tax on 25% of the service bill, which is approximately Rs. 3,750 (15% ST of Rs 25,000). On the remaining 75% of the assessable value, MKCG Enterprises has to calculate service tax payable to the government, which is approximately 15% of Rs. 75,000, that is, Rs. 11,250.

    How can a partial reverse charge be levied by MKCG Enterprises?

    How Tally handles it?

    In Tally.ERP 9, configuring and defining the right details during ledger creation, efficiently takes care of all your accounting difficulties.

    MKCG Enterprise selects and configures his purchase ledger with the appropriate types of transaction that are available by default. Based on these definitions, your service tax is automatically calculated. In your payment voucher, with liability as your payment type, partial reverse charge is achieved.

  • Scenario

    National Enterprises received a bill for Rs. 45,000/- from Prompt Consultancy towards commission charges. Prompt Consultancy has been granted a lower deduction certificate for deduction of tax @ 5% on commission.

    How Tally handles it?

    A TDS deduction enabled party ledger is all you need to solve the above scenario.

    National Enterprises can predefine the nature of payments and record a journal voucher to account for TDS Deduction at Lower Rate. What's more? You can deduct TDS in the same voucher or pass another one.

  • Scenario

    If you have granted a lease or a license, or transferred any right or interest for the purpose of business (for example, in a parking lot, toll plaza, mine, or quarry), you can collect tax at source from the licensee or lessee at the prescribed percentage.

    For example, ANM Tech Park is renting out their parking lot to Prakash Enterprises for ₹ 2,00,000 for the month of May.

    How Tally handles it?

    ANM Tech Park records a journal voucher debiting and crediting the appropriate ledgers. With configurations for TCS configurations already set at the master level, Tally.ERP 9 makes it simple for calculation and accounting, no matter what the scenario.

  • Scenario

    ABC Company is registered as both excise dealer and importer. It has recorded purchase and sales from both the units. Now the company wants to maintain only the dealer unit. However, there are unsold goods in the importer unit that have to be transferred to the dealer unit by closing the purchase bill references of importer unit.

    How Tally handles it?

    Tally.ERP 9 offers facilities to record and account for stock movement. ABC company can pass a material out voucher to record the movement of goods into the dealer unit and then pass a material in voucher to show this reflection in the dealer unit. This ensures accurate dealer units and will also be reflected in the RG 23D form.

  • Scenario

    Sometimes after the purchase of goods, there are chances that some of the purchased goods might be damaged or there might be a shortage in the quantity of goods delivered. However, during the purchase, the importer has already incurred a tax. Similarly, such instances might occur during sales. In these cases, the incurred tax has to be reversed.

    How Tally handles it?

    To categorise different kinds of sales and purchase, Tally.ERP 9 has introduced classifications called natures of transaction.

    Record an excise journal voucher with the nature of payments provided by Tally.(Loss or Damage of Excise Goods). Debit and credit the appropriate ledgers, select your bill reference and quantity of damaged goods. With the right configuration at the master level, reversal of incurred tax is automatically applied.

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