Managing GST compliance and claiming accurate Input Tax Credit (ITC) continues to be a critical aspect of financial discipline for businesses. To streamline this, the government introduced the Invoice Management System (IMS) on the GST portal that allows recipient taxpayers to view, manage, and respond to invoices uploaded by their suppliers on real-time. Through IMS, businesses can take clear actions—Accept, Reject, or mark invoices as Pending—enabling better control over ITC and reducing compliance risks.
While IMS brings greater transparency and control, acting on invoices often requires cross-checking with your books—something not easily done when working solely on the portal. TallyPrime bridges this gap by integrating IMS into your accounting workflow, making it easier to manage invoices, take timely action, and stay compliant
TallyPrime’s Invoice Management System (IMS)
IMS is TallyPrime’s latest Connected GST offering ensures taxpayers avail the right ITC at the right time. It reinforces GST’s original intent - where taxpayers report transactions they know, and the system takes care of return generation.
With TallyPrime, you get real-time visibility into sales reported by your suppliers through e-Invoicing or GSTR-1 uploads. You don’t have to wait for the availability of GSTR-2B on the 14th of the following month, allowing you to spot discrepancies and take corrective action instantly. Using Accept / Reject / Pending actions within TallyPrime, you can collaborate with suppliers and ensure that accurate invoices are reflected in your GSTR-2B and GSTR-3B within the same return cycle.
TallyPrime also supports Deemed Acceptance, offering flexibility when explicit action isn't required. And with ITC accuracy and predictability built in, it reduces the risk of reversals, interest, and penalties—making audits smoother and compliance stress-free.
Key benefits of using IMS in TallyPrime
TallyPrime’s connected IMS solution enables you to seamlessly download, reconcile, and take actions - Accept, Reject, or Pending, directly within TallyPrime, keeping your books and the IMS dashboard in sync. What’s more, you can perform bulk actions for Accept/Reject/Pending, auto-accept matched invoices, and reconcile with just one click. A complete summary view helps you track actions and pending tasks—simplifying IMS compliance and giving you greater control over ITC claims.
Real-time visibility of supplier invoices: View invoices as soon as they are uploaded, no need to wait for GSTR-2B. This allows for early review and timely ITC action.
Action-based control (Accept, Reject, or Pending): Easily mark invoices based on their accuracy or status. Accepted invoices reflects in your returns, rejected ones are excluded, and pending invoices remain available for later action.
Auto-reconciliation with your books: TallyPrime automatically matches uploaded invoices with your purchase entries. Reconciled invoices are marked as ‘Accepted’, saving time and effort.
Bulk actions for speed and scale: Handle hundreds of invoices efficiently with bulk Accept/Reject/Pending options - ideal for businesses with large volumes. While the GST portal currently supports a maximum of 500 invoices and does not provide an offline tool bulk processing, TallyPrime simplifies the process with built-in capabilities tailored for businesses managing large volumes of transactions.
Complete tracking: Easily compare invoices from your books and portal data side by side on a single screen. Everything is organised to give you full context to verify and take the right action.
IMS summary report: The complete IMS summary report helps you track pending items, completed actions, and follow-ups, making it easier to manage compliance and stay in control of your ITC claims.
No missed ITC or reversals: Prevent ITC mismatches and avoid unnecessary reversals by taking timely action before suppliers file GSTR-1.
Deemed acceptance flexibility: For smoother compliance, invoices can also be deemed accepted based on business rules—reducing the need for manual review in every case.
Better ITC accuracy and cash flow predictability: Take timely action before supplier GSTR-1 filing, so eligible ITC reflects in the same period’s GSTR-2B and GSTR-3B—avoiding reversals or delays.
No need for manual tracking: Pending invoices remain in subsequent downloads until acted upon—eliminating the need to maintain separate lists for deferred claims.
Aligned with the government’s IMS mechanism: Built on TallyPrime’s secure, scalable GSP framework, the solution mirrors the official IMS while offering the ease of use and control TallyPrime is known for.
Designed for control and confidence
TallyPrime’s Connected IMS redefines how businesses manage invoice reconciliation and ITC. It enables businesses to act early, act right, and stay fully compliant—without disrupting their existing workflows. It also helps avoid tracking deferred ITC manually, ensures GSTR-3B alignment, and reduces audit anxiety. With TallyPrime’s IMS, reconciliation becomes a connected, informed, and seamless part of your workflow.
