Direct API-based e-invoicing
Automate uploading of invoices to the e-invoicing portal and generate e-invoices instantly
Case Study
Fairpower Age Ltd Cut Invoice Processing Time by 50%
Generates 1000+ invoices every month with TallyPrime
50%
Faster Invoice Processing
5 Hrs to 5 Mins
GST Reconciliation
50%
Faster stock reconciliation
About the Business
Fairpower Age Ltd
Fairpower Age Ltd is a fast-growing distributor of fire & safety equipment and electrical products, with an annual turnover of over ₹100 crore. The company manages a vast catalogue of 10,000+ inventory items, serves 50+ walk-in customers daily, and generates more than 1000 invoices every month.
With large transaction volumes and invoices often containing multiple line items, operational speed and GST compliance are essential for maintaining smooth day-to-day operations. As the business expanded, managing invoicing, compliance, and inventory at scale required a reliable and automated system.
The Challenges
1
Double data entry for e-invoicing
Before e-invoicing was integrated into the accounting workflow, invoice generation involved a two-step process. The team first created invoices in their accounting system and then manually re-entered the same information on e-invoicing portal to generate the Invoice Reference Number (IRN). This duplicated effort, increased dependency on portal availability, and slowed down billing operations, especially during busy business hours.
2
High GST reconciliation effort
The business processes nearly 600–700 purchase invoices every month. Reconciling input tax credit (ITC), validating purchase data, and identifying mismatches required repeated uploads and manual verification during every GST filing cycle. This consumed several hours of effort and increased the workload during compliance periods.
3
Managing 10,000+ inventory items
With a catalogue of more than 10,000 products across fire safety and electrical categories, maintaining accurate inventory records and HSN classifications was critical. The business also handles invoices containing 40+ line items, making inventory management and compliance increasingly complex as transaction volumes grew.
4
Manual error risks during invoicing
The business follows 8-digit HSN classification standards. Even a single incorrect HSN code could result in invoice errors, compliance issues, and additional effort to identify and correct the mistake. Locating errors across invoices with multiple line items often delayed billing and created unnecessary rework.
TallyPrime Powered Outcomes
How TallyPrime helped with business growth
50% faster invoice processing
Earlier, generating e-invoices meant entering the data twice. The team would first create invoices in their system and then manually re-enter the same details on the government portal to generate the Invoice Reference Number (IRN).
With TallyPrime, e-invoicing now happens instantly within the system. IRN and QR codes are generated automatically and embedded directly into invoices upon generation, eliminating duplicate data entry.
Processes that previously required hours of manual work can now be completed in less than half the time, enabling faster billing even during peak hours.
600–700 purchase invoices reconciled in minutes
TallyPrime compiles GST reports automatically as transactions are recorded. The team can now:
- Review GSTR-1 data directly
- Identify exceptions early
- Reconcile ITC using GSTR-2B integration
Even with 600–700 purchase invoices every month, reconciliation now takes minutes instead of hours, significantly reducing the workload during GST filing cycles.
10,000+ inventory items managed
Managing more than 10,000 inventory items across fire & safety and electrical product categories requires accurate classification and tracking. TallyPrime enables Fairpower Age Ltd to maintain:
- Accurate HSN classification
- Compliance with 4-digit, 6-digit, and 8-digit -HSN requirements
- Large invoices with 40+ line items
By integrating inventory and accounting in one system, the business can manage large volumes without operational delays.
Before vs After
See the difference TallyPrime makes at a glance
Tally has been our go-to software since 2011
Process
Before
After
-
e-InvoicingInvoice created in system and re-entered on portal for IRNIRN and QR code generated instantly within TallyPrime
-
GST reconciliationManual validation and repeated portal uploadsAutomated reports and GSTR-2B reconciliation
-
Inventory managementManaging large product catalogues manually10,000+ items managed in one integrated system
-
Compliance reportingManual data compilationCompliance-ready reports generated instantly
-
Billing speedDelays due to portal dependencyFaster invoicing even during peak customer demand
Features That Powered the Outcomes
Automated IRN and QR code generation
e-Invoices are automatically printed with IRN & QR code on the invoices without manual intervention.
GSTR-1 and GSTR-2B reconciliation
Automatically reconcile GSTR-2A and GSTR-2B and get detailed summary of reconciled transactions and mismatches
Automated GST report compilation
View GST return reports including GSTR-1, GSTR 2A and GSTR-3B. Accounts payables reports display input tax credit details.
Integrated inventory and accounting system
Record a transaction once and update both inventory and accounting simultaneously
HSN classification and compliance support
Get month-wise details of outward supplies based on HSN/SAC along with the taxable value and applicable taxes.
Peer Use Cases
Millions of Businesses, Similar Impact.
No. 1
50% Faster GST filing and high-volume billing
Ramson Building Solution, a high-volume interior furnishings business, faced challenges in managing large invoice volumes along with manual e-way bill generation. Each e-way bill required separate portal entry, which slowed down billing operations and increased effort. With TallyPrime, the business adopted instant e-way bill generation integrated directly with invoicing and GST processes. This eliminated repetitive manual steps, saved several hours daily in billing operations, and contributed to approximately 30% reduction in operational costs.
Hours saved daily in billing operations
30% operational cost savings
No. 2
Simplifying GST filing for multiple clients
Task & Associates, a GST practitioner firm handling compliance for multiple clients, needed accurate invoice-level data for GST filing and audit validation. Earlier, this required manual verification and reconciliation across records, making the process time-consuming. With TallyPrime, the firm leveraged invoice-wise reporting and structured accounting, enabling faster validation of GST data. This improved compliance accuracy and allowed seamless invoice-level matching during GST filings, significantly reducing effort and turnaround time.
With TallyPrime, 70–80% of GST filing is completed directly within the system, and for properly maintained books, filing can now be completed in just 10–15 minutes, significantly reducing effort and improving compliance accuracy.
Faster compliance validation
Invoice-level matching for GST filings
Key Business Questions Answered
Businesses can eliminate duplicate data entry by generating e-invoices directly from their accounting system. With TallyPrime, a business can generate and submit invoices to the e-Invoicing portal, along with adding IRN and QR codes instantly within the system, removing the need to re-enter invoice details on the portal.
GST reconciliation can be accelerated by automating GSTR-2B reconciliation using integration with the GST portal. GST reconciliation in TallyPrime happens with a click and showcases a detailed summary and mismatches.
By using an integrated system that combines inventory and accounting. With TallyPrime, a business can manage a large inventory with accurate HSN classification and compliance, without operational slowdowns.
Automation ensures compliance processes run alongside invoicing without delays. With TallyPrime, invoicing is integrated with your books of accounts and inventory so that every transaction is captured on all records.
Get Started
Recommend a Plan
Try for Free
Talk to Advisor
Get Started with
₹ 750
TallyPrime Silver
₹ 750
+ 18% GST (₹135)- Single user edition
- For Standalone PC
- Free access to all TSS Features
