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One of the most valuable resources that a company has is its staff. Payroll is an essential part of running a company. In some companies with a large staff, periodic payroll processing and payout can be involved. But, when you use software to process payroll, it becomes a quick and efficient activity. Payroll reports provide detailed and multifaceted perceptions of the company’s payroll. Some payroll reports are required by the authorities and must be prepared and filed in the prescribed format. Other payroll reports are essential for the management to understand payroll better, which is one of their more significant expenses. Monitoring payroll expenses is the basis for managing them better. When you can measure and analyze something, you can manage it.
Payroll reports are the extracts from your company’s payroll system. They tell the reader all they need to know about how much you compensate your human resources. Different payroll reports analyze different aspects of the system. Payroll reports in specific formats are to be submitted to the authorities quarterly or annually, depending on your state and location. Payroll reports are also helpful for management, business owners, stakeholders, lenders, and authorities.
The IRS and other authorities require payroll reports to calculate and verify if the company complies with taxes. Lenders would want to look at the payroll reports to see how many people you employ and how fair your compensation packages are. The Fair Labor Standards Act (FLSA) dictates that you provide every employee with a pay stub. This is essential for the employee to understand how their salary has been computed and the applicable additions and deductions.
Manually computing payroll could be time-consuming depending on the volume of employees and the level of complexity in calculations. Many small companies delay their salary payouts simply because of a delay in payroll processing. Using software to compute payroll is essential for a timely and accurate payroll, and automated payroll processing is also less labor-intensive.
A payroll report needs to have the following information:
Comparative data: You can adequately analyze payroll only when comparing it to the previous periods. A good payroll analysis will compare the newest data to the last period or the same time period in the previous year. Comparative reports help the analyst understand how the company is evolving regarding human resources. It also helps determine the payroll expense trends that the company is experiencing. It is much easier to spot significant changes when the analysis is comparative. For example, the payroll reports may show a sudden fall in human resource recruitment due to economic constraints. A company that is rapidly scaling up may suddenly increase its staffing. Automation of tasks may cause a reduction in staff for repetitive tasks and elevate them to a higher pay profile with more challenging tasks.
Year-to-date data: Some companies use monthly or quarterly reports to analyze payroll. They should also include the annual payroll report. Knowing where the company stands for the year and in the current quarterly period is essential. Business owners and management can plan for their future payroll payout based on the payroll for the year so far. It also helps identify trends and patterns that have occurred in the year.
Pay periods covered: It is vital to clearly label the report with the specific time period that it details. Instead of a generic label that says ‘Q1 Payroll report’, it is better to have a clear heading that says ‘Q1 2022 Payroll Report’. This is essential to prevent confusion and bad decision-making using inaccurate reports.
The payroll register is the all-encompassing source of information about the entire company’s payroll overview. It also breaks down the payout into its components of additions, deductions, and taxes. The company payroll register also breaks down these components into the smallest detail. It can answer questions such as how much the company has paid FICA in a particular quarter or how many hours the employees have worked in the current month. The company payroll is a sensitive report because of the amount of information that it holds. It is not shared outside the company. If required, payroll reports that extract information may be shared with lenders and third parties without the employee’s information. The company payroll report is also called the payroll journal or payroll register.
Sample Payslip in TallyPrime
While the company payroll reports give you the entire picture of the company’s payroll, the employee payroll reports give you employee-wise reports. The FLSA mandates that all employees access their pay stubs to understand their wages/salary, deductions, and taxes. The pay stub can also be used as proof of income when the employee applies for credit, leases, or loans at financial institutions.
Attendance Time Sheet Reports
Payroll reports are most valuable when they are appropriately designed. Keep the following pointers on how to make a payroll report in mind when creating payroll reports:
Generate Payroll Reports for Specific Time Periods with TallyPrime
TallyPrime is a business management software that helps you manage your entire payroll system quickly and efficiently. TallyPrime helps you generate payroll reports at different levels and for various purposes.. It also updates your accounting ledgers and other related reports when you disburse payroll payments. You can create payroll reports for printing or digital copies that can be emailed or shared electronically.
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