Training employees on new ERP software is complex and often comes with unique challenges. For example, your team may struggle with unfamiliar workflows, new digital tools or fear of making errors, which, in turn, can slow adoption and affect productivity. You can address this by adopting a structured training approach that combines hands-on sessions, role-based learning and ongoing support.
Also, encouraging peer learning, using simple language and providing contextual examples help bridge skill gaps across diverse teams.
Likewise, there are several other effective practices to ensure successful ERP adoption, which we will explore in detail in this blog.
Best practices for training employees on a new ERP software
Below are some of the best practices that you can follow to train your employees on new ERP software:
Start training early in the ERP implementation process
Start as early as possible. Waiting until the ERP software is fully implemented can create a steep learning curve and overwhelm your team. By involving employees from the beginning, you allow them to gradually familiarise themselves with new processes.
Early training also helps you identify and address challenges like resistance to change or skill gaps. Plus, when your team understands the system’s purpose and benefits from the outset, they are more likely to embrace it rather than see it as an additional burden.
Use a blended training approach
A blended approach combining instructor-led sessions, e-learning modules, video tutorials and interactive workshops ensures that different learning styles are catered to. For example, visual learners may benefit from short demo videos, while hands-on workshops help kinesthetic learners internalise processes.
This flexibility increases engagement, retention and overall system adoption. You can also consider role-specific modules so that each employee focuses only on the sections of the ERP relevant to their job, preventing unnecessary overload.
Focus on business processes, not just software features
When you train your employees, don’t just highlight ERP features. Instead, connect the training to your actual business processes. Explain how each feature helps in completing real tasks, such as managing inventory or generating financial reports. When employees see how the software fits into their day-to-day work, they understand its value and are more likely to use it effectively.
Avoid technical jargon as much as possible and frame learning in terms of outcomes that matter to your team, such as reducing errors, saving time or improving collaboration.
Leverage ERP power users and internal champions
Identify employees who quickly grasp the ERP software and can act as internal champions. These power users are invaluable; they can guide their peers, answer questions and model best practices. By empowering them to support training, you create a peer-driven learning environment that is often more relatable than formal sessions alone.
Champions also help sustain adoption long after initial training is complete, ensuring that the system continues to be used correctly and efficiently across departments.
Provide practical, hands-on training
Finally, nothing beats hands-on experience. Allow your employees to work on the ERP software in a safe, simulated environment before going live. Scenario-based exercises, real-life examples and practice tasks build confidence and reduce fear of errors. Also, encourage your employees to explore features and learn from them under guidance.
Key challenges & solutions in training employees on a new ERP system
Below are some of the key challenges that you might encounter while training your employees:
- Employees often struggle to adapt to new workflows when moving away from legacy systems; you can ease this by mapping old processes to new ERP workflows and explaining the business rationale behind the change.
- Unfamiliar interfaces and technical terminology can reduce confidence. Thus, you can include guided walkthroughs, role-based dashboards, etc., in your program to help clarify usage.
- Varying levels of digital literacy make uniform training difficult; tiered training programmes ensure employees learn at a pace suited to their skill level.
- Generic training may ignore role-specific needs. Try to deliver customised, role-based sessions to keep learning relevant and focused.
- Resistance to change and fear of errors slow adoption; sandbox environments and internal champions help build confidence.
Conclusion
Ultimately, the success of any ERP initiative depends on how confidently teams can use it in their daily work. With a solution like TallyPrime, this confidence is built through continuous learning, practical exposure and ongoing support.
When organisations view training as an evolving process rather than a one-time rollout, the system blends seamlessly into operations, enabling consistency today and adaptability for what comes next.
