What is GST Bill? Types of GST Bill in Tally ERP 9 | Tally Solutions

GST Bill in Tally.ERP 9

  • 1. What is GST Bill or GST Invoice?
  • 2. Importance of GST Bill or Tax Invoice
  • 3. Types of GST Invoices or GST bill and it’s imprint in Tally.ERP 9
    • Tax Invoice
    • Bill of Supply
    • Invoice and payment voucher by a person liable to pay tax under reverse charge
    • Receipt voucher on receipt of advance payments
    • Revised Invoice
    • Credit and Debit Notes

1. What is GST Bill or GST Invoice?

Under the GST regime, an “invoice” or “tax invoice” means the tax invoice referred to in CGST Act, 2017. This section mandates issuance of invoice or a bill of supply for every supply of goods or services. It is not necessary that only a person supplying goods or services need to issue invoice. The GST law mandates that any registered person buying goods or services from an unregistered person needs to issue a payment voucher as well as a tax invoice.

2. Importance of GST Bill or Tax Invoice

  • A GST bill serves as an evidence for supply of goods and or services
  • It is also an essential document for the recipient to avail Input Tax Credit (ITC).
  • GST bill is chargeable at the time of supply and hence it is an important indicator of the time of supply.

To summarize in one sentence, GST bill is a primary document evidencing the supply and vital for availing input tax credit.

3. Types of GST Invoices or GST bill and it’s Imprint in Tally.ERP 9

Tax Invoice

What is Tax Invoice? - An neither Invoice nor tax invoice means the tax invoice referred to in CGST Act 2017.
Format -
  • There is no format prescribed for an invoice, however, Invoice rules makes it mandatory for an invoice to have following fields (only applicable field are to be filled):
  • Name, address and GSTIN of the supplier;
  • A consecutive serial number, in one or multiple series, containing alphabets or numerals or special characters hyphen or dash and slash symbolised as “-” and “/” respectively, and any combination thereof, unique for a financial year;
  • Date of its issue;
  • Name, address and GSTIN or UIN, if registered, of the recipient; name and address of the recipient and the address of delivery, along with the name of State and its code, if such recipient is un-registered and where the value of taxable supply is fifty thousand.
  • HSN code of goods or Accounting Code of services;
  • Description of goods or services;
  • Quantity in case of goods and unit or Unique Quantity Code thereof;
  • Total value of supply of goods or services or both;
  • Taxable value of supply of goods or services or both taking into account discount or abatement, if any;
  • Rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);
  • Amount of tax charged in respect of taxable goods or services
  • (central tax, State tax, integrated tax, Union territory tax or cess);
  • Place of supply along with the name of State, in case of a supply in the course of inter-State trade or commerce; address of delivery where the same is different from the place of supply;
  • Whether the tax is payable on reverse charge basis; and
  • Signature or digital signature of the supplier or his authorized representative.
Where do we find Tax Invoice in Tally? -

Points (a) to (e) borrowed from Tax Invoice with following additional requirements :

  • Amount paid;
  • Rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);
  • Amount of tax payable in respect of taxable goods or services (central tax, State tax, integrated tax, Union territory tax or cess)
Shortcut to access Tax Invoice in Tally - Gateway of Tally > Accounting Voucher > F8 Sales

Bill of Supply

What is Bill of Supply? - The composition dealers are not allowed to collect tax in the invoice. To identify the invoice of composite dealer. Department has given a separate name called ‘bill of supply’. The composition dealer is also to mention ‘Composite Dealer Not Eligible to Collect Tax in his bill of supply.
Contents of Bill of Supply -

A bill of supply shall be issued by the supplier containing the following details:-

  • Name, address and GSTIN of the supplier;
  • A consecutive serial number, in one or multiple series, containing
  • Alphabets or numerals or special characters -hyphen or dash and slash symbolised as “-” and “/”respectively, and any combination thereof, unique for a financial year;
  • Date of its issue
  • Name, address and GSTIN or UIN, if registered, of the recipient;
  • HSN Code of goods or Accounting Code for services;
  • Description of goods or services or both;
  • Value of supply of goods or services or both taking into account
  • Discount or abatement, if any; and
  • Signature or digital signature of the supplier or his authorized representative.
Where do we find Bill of Supply in Tally? -

To activate composition scheme :

Step 1 :  Go to F11 Features > F3 Statutory & taxation

Step 2 : Enable goods and service tax (GST): Yes

Step 3 : Set/alter GST details: Yes

Step 4 : In the GST details screen fill details such as State, GSTIN, Applicable from, Whether e-way bill applicable, Enable tax rate on purchase.

Step 5 :

  • In Registration type : Select Composition
  • Classify Tax rate on Turnover (1% or 2%)

Step 6 : Press Enter and Save.

Shortcut to access Bill of supply in Tally - Gateway of Tally > Accounting Vouchers > F8 Sales

Invoice and Payment Voucher by a Person Liable to Pay Tax Under Reverse Charge

What is payment voucher ? -

A registered person liable to pay tax under reverse charge (both for supplies on which tax is payable under reverse charge mechanism and supplies received from unregistered persons) has to issue an invoice in respect of goods or service or both received by him.

And such registered person in respect of such supplies also has to issue a payment voucher at the time of making payment to the supplier. And at times advance payments are even made it is this advance payment which is required to be recorded and reported in GST returns.

Format - No prescribed format
Where do we find payment voucher in Tally ? -

Step 1 : Go to Gateway of Tally > Accounting Vouchers > F5: Payment.

Step 2 : Click V: Reverse Charge. Adv. to mark the voucher for advance payment. The values entered in this voucher are captured in GSTR - 2 report.

Receipt Voucher on Receipt of Advance Payments

What is receipt voucher? -

Whenever a registered person receives an advance payment with respect to any supply of goods or services or both, he has to issue a receipt voucher or any other document, containing such particulars as has been prescribed in the Invoice Rules, evidencing receipt of such payment.

The whole issue is related to time of supply.

The general rule for time of supply for services is earliest of the following –

  • Date of issue of invoice
  • Date of receipt of payment/advance*
  • Date on which invoice should be issued

[*This means that if the advance is received before the issue of the invoice the time of supply would be the date of receipt of advance. An the receipt voucher issued by supplier of services would be treated equivalent to GST Tax Invoice for purpose of GST Returns]

What information it contains ? -

A receipt voucher needs to contain the following particulars:

  • Name, address and GSTIN of the supplier;
  • A consecutive serial number containing alphabets or numerals or special characters hyphen or dash and slash symbolised as “-” and “/” respectively, and any combination thereof, unique for a financial year;
  • Date of its issue;
  • Name, address and GSTIN or UIN, if registered, of the recipient;
  • Description of goods or services;
  • Amount of advance taken;
  • Rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);
  • Amount of tax charged in respect of taxable goods or services (central tax, State tax, integrated tax, Union territory tax or cess);
  • Place of supply along with the name of State and its code, in case of a supply in the course of inter-State trade or commerce;
  • Whether the tax is payable on reverse charge basis; and
  • Signature or digital signature of the supplier or his authorized representative.
Where do we find receipt voucher in Tally.ERP 9 ? -

To record a receipt voucher for advance received from customer :

Step 1 : Go to Gateway of Tally > Accounting Vouchers > F6: Receipt .

Step 2 : Click N : Nature of Receipt > Advance Receipt to mark the voucher for advance receipt.

Step 3 : Select the bank to which the payment will be made.

Step 4 : Select the Party ledger

Step 5 : The Advance Receipt Details screen appears with the list of stock items. To select a ledger, click L : Show Ledgers . Click F 12: Configure and set the options:

  • Allow to provide rate of stock items? to Yes , to enter/alter the slab rate of the stock item.
  • Allow to provide quantity for calculation of cess on quantity? to Yes , to enter the cess rate and cess rate per unit.
  • Allow modification of tax details? to Yes , to override the GST and cess rates in the voucher.

Step 6 : Enter the Advance Amount , which is inclusive of GST . You can adjust this against the sales invoice partially/fully, based on the sale value.

[Note : Based on the amount entered, the break-up of the GST amount gets auto calculated for Central Tax , State Tax , and Cess , if applicable.]

Step 7 : Press Ctrl + A to accept the Advance Receipt Details screen

Step 8 : Press Enter and Save the voucher.

Revised Invoice

What is revised Invoice ? -

This provision is necessary as a person who becomes liable for registration has to apply for registration within 30 days of becoming liable for registration.

When such an application is made within the time period and registration is granted, the effective date of registration is the date on which the person became liable for registration. Thus there would be a time lag between the date of grant of certificate of registration and the effective date of registration.

For supplies made by such person during this intervening period, the law enables issuance of a revised invoice, so that ITC can be availed by the recipient on such supplies.

Format -

Same as an GST Invoice or GST bill except for one change :

To include the word ―Revised Invoice‖, wherever applicable, and to be indicated prominently;

Where do we find Revised invoice in Tally ? -

To record a Revised Invoice,

Step 1 : Accounting Voucher > F8 Sales

Step 2 : Prepare Tax invoice in usual way

Step 3 : After saving the voucher, press ALT + P for Print and Press ALT + T to change title to Revised Invoice.

Credit and Debit Notes

What is Credit Note? - In cases where tax invoice has been issued for a supply and subsequently it is found that the value or tax charged in that invoice is more than what is actually payable/ chargeable or where the recipient has returned the goods, the supplier can issue a credit note to the recipient.
Format - No prescribed format
Where do we find this in Tally? -

How to Activate Credit Note in Tally.ERP 9?

Step 1 : From Gateway of Tally > F11 Accounting Features > Inventory Features.

Step 2 : Enable Use debit and credit notes to 'Yes'

Step 3 : Record credit note in invoice mode: Set yes if required

Step 4 : Save and accept the F11 Features screen.

What is Debit Note ? - In cases where tax invoice has been issued for a supply and subsequently it is found that the value or tax charged in that invoice is less than what is actually payable/ chargeable, the supplier in this case can issue a debit note to the recipient.
Format - No Prescribed Format
Where do we find this in Tally? - The same process as we followed for Credit note have to be followed, Debit Note Option will be available next to Credit Note.


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