Bill Wise Details in Tally.ERP 9

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New Reference

This is used at the time of passing sales and purchase entries which will later serve for Against reference entries to be passed under Sundry debtors and creditors ledger.

Against Reference

This reference is used when we pass receipt entries or payment entries against the references created at the time of passing of original entries such as sales and purchase.

Advance

This reference is used when any amount is received in advance for any services rendered or for any outward supplies of goods is made or when any amount is paid in advance for purchases to be made at the future date.

In other words, this type of bill wise detail is maintained where the nature of service or nature of product or terms of business demands advance receipts/ advance payments to be made and to track these when the business gets materialized at the time of raising of bill or invoice, these entries would serve as reference.

On Account

An interest receipt entry, interest payment entries uses these types of references. But apart from these, this type of reference is also used when we are unsure of as of against which bill the sum has been settled by the debtor.

So, all those types of entries are kept under this reference till the time it gets cleared as to which Invoice the sum relates to.

Step 1:

To set Maintain Bill wise Details to Yes in F11: Accounting Features window

Step 2 :

To create a Party (Ledger A/c) under Sundry Debtors / Sundry Creditors group

Step 3 :

To set maintain balances bill by bill to Yes for the parties during ledger creation

Step 4 :

From Gateway of Tally > Accounting Vouchers > Sales (F8) or Purchase (F9) accordingly and enter the transaction by specifying a Bill reference No. along with due dates for the amount to be received or paid in the Bill Allocations for the screen (we can also break up the amount into multiple reference numbers with different due dates)

Report Type

Description

Individual party wise – Bill wise outstanding

• Select Ledger in the Outstandings menu
• We will now get a report displaying bill-by-bill details of all outstandings for the concerned party along with the total outstanding amount

Group Outstanding report – Bill wise outstanding

To View Group Outstanding Report, select Group in the Outstandings menu and then select the specific group or sub group

Ageing analysis report – Bill wise outstanding

• We can also view Ageing Analysis of Outstandings, by defining various ranges of periods and view outstanding across the specified time slabs
• Such as 0 to 30 days, 30 to 45 days and 45 to 75 days and so on
• To View Ageing Analysis Report , go to Gateway of Tally  > Display  > Outstandings  > Receivables or Payables
• Select F6 (Age wise)
• Specify Ageing Methods and the Periods